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Home My WebLink AboutORD 2012-85 - B&C Military ServiceU&NINK11MV99 I OWN V wateli • ! DATE,AIR 910 1 VMS I i 01 i N A� NNIM1011111110,11 ik WIN [*ROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION ANJ SETTING AN EFFECTIVE WHEREAS, the attendance policy for City commissions, committees and boards is a Member's attendance at a minimum of 75 percent of regularly scheduled meetings and subcommittee meetings; and WHEREAS, the Council previously amended Chapter 2.36 to allow for a limited number of excused absences for a Member's medical care or the medical care of a Member's immediate family member; and WHEREAS, the Council now desires to amend the attendance policy to allow a limited number of excused absences for a Member's military service that will not count against the Member's 75 percent attendance requirement, NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY 017 GEORGETOWN, Section 1. The meeting at which this ordinance was approved was in all things conducted in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 2. Chapter 2.36, Section 2.36.010 of the Code of Ordinances is amended as shown below. See. 2.36.010. - Duties of members. A. Commission, committee, and board members (hereinafter referred to as "Members") will represent unconflicted loyalty to the interests of the residents of Georgetown. This accountability supersedes any conflicting loyalty such as that to advocacy or interest groups and membership on other boards or staffs. This accountability supersedes the personal interest of any Board Member acting as an individual. B. Unless otherwise specified by federal law, state law, the City Charter, or other provisions of this Code of Ordinances, committees, commissions, and boards are responsible to and shall act as an advisory body to the Council and shall perforin such duties and exercise such additional powers as may be described by ordinances and the Local Government Code not inconsistent with the provisions of the City Charter Committees, commissions, and boards play a unique and important role in this advisory capacity, assisting the Council to carry out its responsibilities for making the decisions which shape City policy. C. Each Member is responsible to attend meetings prepared to discuss the issues on the agenda. D. Attendance by Members is integral to success of the commission, committee or board. It is Council policy to require a minimum of 75 percent attendance of each Member at each regularly scheduled meeting including subcommittee meetings. A Member shall be allowed two excused absences for the Member's personal medical care, required medical care of a Member's immediate family member (as defined by City Ordinance), or Member's military service that shall not count against the 75 percent attendance requirement.Written notice ry Service Ordinance shall be sent to a Member and the Member's City Council representative when it appears the Member may violate the attendance policy by being absent from more than 25 percent of regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may result in the Member being replaced by the Council. If a Member is removed from a committee, commission or board, that position shall be considered vacant and a new Member shall be appointed to the Board in accordance with Section 2.36.040. E. Committees, commissions, and boards, and their Members, shall comply with applicable City ordinances, rules and policies. F. Members shall act and conduct themselves in a manner which will promote trust in their integrity, impartiality, and their devotion to the best interests of the City. During meetings, Members shall preserve order and decorum and shall conduct themselves in a manner which will not, either by conversation or activity, delay or interrupt the proceedings. Members shall not indulge in personalities, use offensive language, arraign the motives of other Members, charge deliberate misrepresentation, or use language tending to hold any Members, Council Members, the public, or the staff, in contempt. Members will comply with the directions of the presiding office. G. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City's Ethics Ordinance (Chapter 2.20, Code of Ordinances), or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The Member may remain at the dais or leave the dais, at the Member's option, while the matter is being considered and voted on by the other Board Members. Unless otherwise provided by law, if a quorum is present, an agenda item must be approved by a majority of the Board Members present at the meeting. H. Members are encouraged to be active in discussions and activities of the commission, committee or board, seeking to be innovative, creative, and freely sharing the skills and knowledge which prompted their appointment. I. Communication between the Council and the committees, commissions and boards is important to fulfilling their purpose. Committees, commissions and boards shall meet with City Council, as requested, to determine how to best serve and assist City Council. City Council shall bear reports from the committees, commissions and boards at regularly scheduled Council meetings. J. Unless otherwise required by law, committees, commissions, and boards shall meet once a month. Meetings will be conducted in accordance with the bylaws of the committee, commission or board, and City Council Meeting Rules and Procedures (Chapter 2.24, Code of Ordinances), as applicable. A quorum shall consist of a majority of the Members and is required for the committee, commission or board to convene a meeting and to conduct business at a meeting. Committee, commission and board meetings shall be noticed, conducted and recorded in accordance with the provisions of the Texas Open Meetings Act, K. Committees, commissions, and boards, and their Members, have no authority to expend funds or make obligations on behalf of the City unless authorized and approved by City Council. L. Members shall serve without compensation, but may be reimbursed for expenses reasonably incurred by them in the performance of their duties as Members when authorized by their respective committee, commission or board and the City Council. Ordinance Number: QC)� S5 Page 2 of 3 Description: Boards Attendance—Military Service Ordinance Date Approved: CW, C , 11 2012 Section 3. If any provision of this ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. Section 4. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED ON SECOND RFADINGon the 11 day of])501Aj6&l ATTEST: Bridget ey George G. Garver, Mayor Service Ordinance a,, -