HomeMy WebLinkAboutORD 2012-52 - B&C Attendance Medical Absences*RDINANCENO, .
TO THE ATTENDANCE POLICY FOR CITY COMMISSIONS, COMMITTEES AN
BOARDS; REPEALING CONFLICTINGORDINANCES i • !
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION AN
SETTING AN EFFECTIVE DATE.
WHEREAS, the current attendance policy for City commissions, committees and boards is a Member's
attendance at a minimum of 75 percent of regularly scheduled meetings and subcommittee meetings; and
WHEREAS, the Council desires to amend the attendance policy to allow a limited number of excused absences
for a Member's personal medical care or medical care of a Member's immediate family member that will not
count against the Member's 75 percent attendance requirement.
GEORGETOWN,NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
Section 1. The meeting at which this ordinance was approved was in all things conducted in
compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551.
Section 2. Chapter 2.36, Section 2.36.010 of the Code of Ordinances is amended as shown below.
See. 2.36.010. - Duties of members.
A. Commission, committee, and board members (hereinafter referred to as "Members") will represent
unconflicted loyalty to the interests of the residents of Georgetown. This accountability supersedes any
conflicting loyalty such as that to advocacy or interest groups and membership on other boards or staffs. This
accountability supersedes the personal interest of any Board Member acting as an individual.
B. Unless otherwise specified by federal law, state law, the City Charter, or other provisions of this Code of
Ordinances, committees, commissions, and boards are responsible to and shall act as an advisory body to the
Council and shall perform such duties and exercise such additional powers as may be described by ordinances
and the Local Government Code not inconsistent with the provisions of the City Charter Committees,
commissions, and boards play a unique and important role in this advisory capacity, assisting the Council to
carry out its responsibilities for making the decisions which shape City policy.
C. Each Member is responsible to attend meetings prepared to discuss the issues on the agenda.
D. Attendance by Members is integral to success of the commission, committee or board. It is Council policy
to require a minimum of 75 percent attendance of each Member at each regularly scheduled meeting including
subcommittee meetings. A Member shall be allowed two excused absences for the Member's personal medical
care or required medical care of a Member's immediate family member (as defined by City Ordinance) that
shall not count against the 75 percent attendance requirement. Written notice shall be sent to a Member and the
Member's City Council representative when it appears the Member may violate the attendance policy by being
absent from more than 25 percent of regularly scheduled meetings, including subcommittee meetings.
Excessive absenteeism may result in the Member being replaced by the Council. If a Member is removed from
Ordinance Number: evo I& 4A 1 rage 1 of 3
Description: Boards Attendance Ordinance
Date Approved: 2012
a committee, commission or board, that position shall be considered vacant and a. new Member shall be
appointed to the Board in accordance with Section 2.36.040.
E. Committees, commissions, and boards, and their Members, shall comply with applicable City ordinances,
rules and policies.
F. Members shall act and conduct themselves in a manner which will promote trust in their integrity,
impartiality, and their devotion to the best interests of the City. During meetings, Members shall preserve order
and decorum and shall conduct themselves in a manner which will not, either by conversation or activity, delay
or interrupt the proceedings. Members shall not indulge in personalities, use offensive language, arraign the
motives of other Members, charge deliberate misrepresentation, or use language tending to hold any Members,
Council Members, the public, or the staff, in contempt. Members will comply with the directions of the
presiding office.
G. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial
financial interest or substantial economic interest under state law, the City's Ethics Ordinance (Chapter. 2.20,
Code of Ordinances), or other applicable Laws, Rules and Policies. In such instances the Member shall make
the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member's option, while the matter is being considered
and voted on by the other Board Members. Unless otherwise provided by law, if a quorum is present, an agenda
item must be approved by a majority of the Board Members present at the meeting.
H. Members are encouraged to be active in discussions and activities of the commission, committee or board,
seeking to be innovative, creative, and freely sharing the skills and knowledge which prompted their
appointment.
I. Communication between the Council and the committees, commissions and boards is important to
fulfilling their purpose. Committees, commissions and boards shall meet with City Council, as requested, to
determine how to best serve and assist City Council. City Council shall hear reports from the committees,
commissions and boards at regularly scheduled Council meetings.
J. Unless otherwise required by law, committees, commissions, and boards shall meet once a month.
Meetings will be conducted in accordance with the bylaws of the committee, commission or board, and City
Council Meeting Rules and Procedures (Chapter 2.24, Code of Ordinances), as applicable. A quorum shall
consist of a majority of the Members and is required for the committee, commission or board to convene a
meeting and to conduct business at a meeting. Committee, commission and board meetings shall be noticed,
conducted and recorded in accordance with the provisions of the Texas Open Meetings Act.
K. Committees, commissions,
and boards, and
their Members, have
no authority to expend funds or make
obligations on behalf of the City
unless authorized
and approved by City
Council,
L. Members shall serve without compensation, but may be reimbursed for expenses reasonably incurred by
them in the performance of their duties as Members when authorized by their respective committee,
commission or board and the City Council.
Section
3.
If any
provision of this ordinance or
application thereof to
any person or circumstance
shall be
held
invalid,
such invalidity shall not affect
the other provisions, or application
thereof, of this
Ordinance Number:O)al -Sa Page 2 of 3
Description: Boards Attendance Ordinance
Date Approved: 4 2012
ordinance
which
can be given
effect without the invalid provision or application, and to this end the
provisions
of this
ordinance are
hereby declared to be severable.
Section 4. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This
ordinance shall become effective in accordance with the provisions of the Charter of the City of
Georgetown.
,. 1 . 1 • 2L 11 1 i 1 i, �.
111I ASSED AND APPROVED ON SECOND READING on the day of &,PjL,5 -20120
ST:
esska Brettle ,
Secretary
mi
Bridget Chapman,
City Attorney
.i ! :Drj I
George G. Garver,
Mayor
Ordinance Dumber: � S A rage 3 of 3
Description: Boards Attendance Ordinance
Date Approved: 2012