HomeMy WebLinkAboutMIN 09.28.2004 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
Gary Nelon presiding.
Council Present: HI Council Absent:
Patty Eason, Gabe Sansing, Doug Smith, Henry 1j All Council present
Carr, John Kirby, Farley Snell, Ben Oliver j
jStaff Present: - -
Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Jim Briggs, Assistant City
Manager for Utility Operations; Trish Carls, City Attorney; Sandra Lee, City Secretary; Micki Rundell,
j! is
Director of Finance and Administration; Amelia Sondgeroth, Director of Community Development; Carla
Bourland, Human Resources Director; Mike Mayben, Energy Services Manager; Glenn Dishong, Water j
Services Manager; Ed Polasek, Chief Long -Range Planner; Bobby Ray, Chief Current Planner; Carla
Benton, Development Planner; Melissa McCollum, Development Planner
There was no Executive Session held at this meeting.
D Call to Order
The meeting was called to order at 6:00 p.m.
E Pledge of Allegiance
Mayor Nelon led the Pledge.
F Comments from the dais
- Welcome to Audience and Opening Comments -- Mayor Gary Nelon
Mayor Nelon welcomed the audience and gave a brief overview of meeting procedures.
- Announcement of three vacancies on the Library Advisory Board, one vacancy on the Main Street
Advisory Board.
Youth Advisory Board has vacancies for representatives from the eighth, ninth, and twelvth grades.
Mayor Nelon announced the vacancies.
G Announcements and Comments from City Manager
There were no announcements from the City Manager
H Public Wishing to Address Council
- Billy Montalvo regarding clothing donation drop-off boxes.
Montalvo explained that he is with the Association of Disabled Persons of Texas (ADAPT) and asked
City Council Meeting Minutes/September 28, 2004
Page 1 of 10 Pages
Council to have someone on the City staff contact him regarding clothing donation drop-off boxes.
- Keith Peshak regarding review of the 4th and 8th Amendments to the Constitution of the United States
and affirmation that they do indeed apply in Georgetown and Williamson County, along with the Federal
Freedom of Information Act.
Peshak read from the U. S. Constitution and told Council that the Georgetown Police held him at
shotgun point at his home, and he said he received information that his accusation doesn't exist.
When his three minutes were up, he asked to be signed up for the next Council Meeting to continue his
story.
Consideration and possible action to approve the minutes of the Council Workshop on Monday, September
13, the Regular City Council Meeting of Tuesday, September 14, and the Special Meeting on Tuesday,
September 21, 2004 -- Sandra Lee, City Secretary
Carr and Carls made corrections to Item AA on Page 5 of the Minutes of September 14, 2004.
J Consideration
and possible action to authorize
the City Manager
to execute a contract with Matthew and
Company for
the purpose of video taping City
Council Meetings
in an amount not to exceed $12,000, which
is the amount
currently funded in the FY 2004-05
budget -- Paul
Brandenburg, City Manager
Speaker, Keith Peshak, said there needs to be accurate videotaping of the Council Meetings. He said in
the past, certain information was removed from the videotape before it was aired on the cable channel. He
said he hopes this contract means that the videotapes will not be edited.
K Consideration of approval of a resolution authorizing funding agreements between the City of Georgetown
and Capital Area Rural Transportation System, Georgetown Community Clinic, Georgetown Area United
Way, The Caring Place, Family Eldercare, Inc., Georgetown Interfaith Caregivers, Habitat for Humanity,
Literacy Council of Williamson County, Senior Center at Stonehaven, The Georgetown Project,
Williamson -Burnet County Opportunities Inc., Williamson County and Cities Health District, and Williamson
County Crisis Center, and for these agencies and organizations to continue to provide services for the
citizens of Georgetown -- Paul E. Brandeburg, City Manager
Speaker, Keith Peshak, said giving money to these groups is important, and the City should raise the taxes
to be able to afford the other improvements that will be done at the Airport.
L Consideration and possible approval of an inter -local operating contract between the City of Georgetown
and the Georgetown Transportation Enhancement Corporation for the 2004/05 fiscal year -- Micki
Rundell, Director of Finance and Administration
M Consideration and possible approval of the Fiscal and Budgetary Policyto be used for the Georgetown
Transportation Enhancement Corporation -- Micki Rundell, Director of Finance and Administration
(pulled by Snell)
N Discussion and possible action to adopt a Resolution approving the 2004/05 Budget and related Property
Tax Assessment for the Georgetown Village Public Improvement District #1 -- Micki Rundell, Director
of Finance and Administration
Speaker, Keith Peshak, said this item represents more taxes, and the City needs to collect more taxes even
though the City has millions of dollars, because there would not be enough money to pay for extending the
runway and removing the houses that are in the way.
O Consideration of and possible action to authorize staff to negotiate a Professional Services Contract with
PBS&J for Engineering / Architectural Services to design an Air Traffic Control Tower for the
Georgetown Municipal Airport -- Travis McLain, Airport Manager and Tom Yantis, Assistant City Manager
Speaker, Keith Peshak, said air traffic control is needed because of the number of airplanes in the air from
the pilot training center and the large airplanes that will be landing in Georgetown.
P Consideration of an award of the annual bid for emulsion to Koch Pavement Solutions in the estimated
amount of $43,060.00 --Terry Jones, Purchasing Director, Mark Miller, Transportation Services Manager
and Jim Briggs, Assistant City Manager for Utility Operations
O Consideration of an award of the bid for licensed electrician services to Mercury Electric Company in
City Council Meeting Minutes/September 28, 2004
Page 2 of 10 Pages
the estimated annual antuunt of $60,000.00 --Terry Jones, Purchasing Director; Mike Mayben, Energy
Services Manager; and Jim Briggs, Assistant City Manager for Utility Operations.
R Consideration for the approval of payment to Williamson County for the upgrade of the County -wide 800
Mhz communication system in the amount of $31,215.68 --Terry Jones, Purchasing Director; Kevin Stofle,
Assistant Police Chief; and Anthony Lincoln, Fire Chief
S Consideration of a resolution authorizing the Release of a Special Assessment Lien against property
currently owned by Draeger Motor Company, Inc. and located at 502 Main Street -- Patricia E. Carls, City
Attorney
T Consideration and possible action to approve the contract, between the City of Georgetown and Dunham
Engineering, Inc., to provide professional services related to the rehabilitation of the Leander Elevated
Storage Tank for $32,000.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City
Manager for Utility Operations
U Consideration and possible action to approve the fiscal year 2005 annual support services and contracts
renewal for Information Technology vendors providing services and support to the City of Georgetown --
Dennis Schoenborn, Information Technology Director and Tom Yantis, Assistant City Manager
Kirby asked how the City can determine that they are getting the best value from the providers. Yantis said
many of the vendors are registered with the state which simplifies the bidding at the state level, and others
are proprietary software vendors. Yantis said on big ticket items such as replacing the personal computers,
the City takes bids.
V Consideration and possible action on a Preliminary Plat for 17.24 acres in the John Berry Survey to be
known as Chisholm Park, Section Two, located on County Road 152 -- Carla Benton, Development
Planner and Amelia Sondgeroth, Director, Planning and Development.
Motion by Oliver, second by Kirby to approve the Consent Agenda with the exception of Item M which was pulled to
the Regular Agenda for discussion, and the corrections to the minutes. Approved 7-0.
Legislative Regular Agenda
M Consideration and possible approval of the Fiscal and Budgetary Policy to be used for the Georgetown
Transportation Enhancement Corporation -- Micki Rundell, Director of Finance and Administration
(pulled by Snell)
Snell directed Council to Policy language on Page 2, Item IV, at the introductory paragraph. He asked that
the closing sentence be removed because it restricts the activity of the GTEC decision-making more than
the State requires. He said Carls has informed him that the State allows a broader range of projects than
just roads for new jobs. Carls clarified that some projects are not required to provide new jobs. Motion by
Snell, second by Oliver to amend the Policy to remove the line. Approved 7-0.
Motion by Snell, second by Oliver to approve the Policy as amended. Approved 7-0.
W Consideration and possible action to extend the contract between the City and Texas Disposal Systems,
Inc. (TDS) for solid waste collection and disposal services, for an additional year, to September 30,
2006 -- Kathy Ragsdale, Utility Director and Micki Rundell, Director of Finance and Administration and Micki
Rundell, Director of Finance and Administration
Sansing recused himself from participation on this item.
Rundell explained the history of using Texas Disposal Systems (TDS) as a provider for solid waste
collection and disposal service. She explained that the 1998 contract had incentives that were never
awarded, so the extension of the contract to 2006 is offered to TDS in place of those incentives. She noted
that a 2% increase in the franchise fee will be charged to allow bulky waste pickup on a quarterly basis.
Speaker, Jerome Alder, of Austin Wood Recycling, told Council he would like the commercial roll -off portion
removed from the contract. He said he was the contractor, for the Wolf Ranch Project, that grinded the
brush instead of hauling it off and saved the developer approximately $200,000. He said the roll -off boxes
from TDS are $403. He said his company provides roll -off boxes for $250.
Oliver
asked and Rundell responded that
the extension of
the contract
would last through
2006.
Smith
asked
if the extension were denied, if the
City would need
to pay TDS
the incentives that
were
promised in
City Council Meeting Minutes/September 28, 2004
Page 3 of 10 Pages
the past. Rundell said tiro City currently has a contract with TDS through September 30, 2005, and if the
Council voted not to extend, it would signal to TDS that the City would be going out for RFP's at that time,
which would probably preclude TDS from making further capital investment in Georgetown, and budgetary
concessions would need to be made to cover the service levels received from TDS vs. another provider in
future years.
Motion by Smith, second by Kirby to approve. Approved 6-0-1 (Sansing abstained)
X Discussion and possible action to adopt a resolution accepting the proposed Transportation Improvement
Plan (TIP) and approving year one of the TIP as part of the Adopted 2004/05 Budget for the Georgetown
Transportation Enhancement Corporation (GTEC) -- Micki Rundell, Director of Finance and
Administration
Rundell noted that the Public Hearing has been held and the disbursement of funds will not occur until 60
days after the hearing to allow for input from citizens.
Speaker, Richard Anderson, representing Southwestern University, asked Council to reconsider the TIP
because it does not contain Highway 188. He said the University is concerned that the road would not
receive adequate priority if it is not funded by GTEC. He listed the reasons why the University is asking that
Highway 188 be included in the TIP for GTEC.
Motion by Oliver, second by Smith to approve the resolution.
Motion by Sansing, second by Eason to amend the previous motion to add Highway 188 to the TIP.
Oliver asked for clarification. Briggs explained that Highway 188 would connect to the existing road that
goes by the cemetery. He noted that funds for GTEC can only be used for new construction. Nelon
clarified that Highway 188 would be renamed as Smith Creek Road and would tie into 7th Street.
Carr clarified with Briggs that Highway 188 is an integral part of the overall transportation network, but
should be funded with other than GTEC funds. He said the practical reality is that there are not enough
funds in GTEC to add Highway 188.
Snell referred to page 6 of the item attachments and suggested that Highway 188 could be considered
eligible because the road leads to a park, and could be moved to the "eligible projects" but with no
foreseeable GTEC funding because it is a $4 million project. Nelon said if it is on the list and eligible, there
may be some money available somewhere that Council could direct to that project. Smith said the fact that
a conference center is in the plan would make it eligible. Oliver said he hopes the City wouldn't build a road
just to serve one place. He said he thinks the public use, to the park, is better for the funding than the fact
that it leads to a university conference center.
Carls explained that this needs to be remanded back to GTEC to allow them to have another public hearing
and determine the findings, and if it is eligible, it can be moved up out of category four to another category.
She said it would then come back to Council. Rundell noted that the public hearing just needs to be held in
the year the project is to be funded.
Rundell
explained that this item allows
the
Council to review the five-year plan, but the requested Council
action is
to adopt this year's budget
for
Road is
the
felt there
Transportation
higher
Improvement
the GTEC funds.
Plan
(TIP).
Vote on Sansing's amendment: Approved 7-0.
Motion by Kirby,
second
Snell to amend that Riveroaks
Road be
excluded from the TIP.
Kirby said he
thinks Riveroaks
Road is
a developer road. He said he
felt there
are
higher
priorities for
the GTEC funds.
Smith asked and Briggs explained that the road goes from Tractor Supply to Burger King and the
apartments and condominiums on the east side of IH35. He said it is currently a dirt path and they are
seeing traffic counts of 500 vehicles per day. He said the land is owned by the City Parks Department.
Snell said he thinks there are other projects that are of higher priority than Riveroaks Road.
Smith said he thinks there are benefits to the public to put the road in.
Carr asked Briggs to respond regarding safety. Briggs said he doesn't think safety is the highest priority,
but removing congestion, as requested in the citizen survey, is a high priority. Carr asked and Briggs
confirmed that there are a couple of pad sites to be developed in that area.
City Council Meeting Minutes/September 28, 2004
Page 4 of 10 Pages
Sansing asked if money .,uuld be added to put in a parking lot for the hike and bike trail.
There was further discussion.
Vote on Kirby's amendment: Failed 4-3 (Eason, Carr, *-S ► Smith and Sansing opposed) (*as corrected
by Smith at the October 12, 2004 Council Meeting.)
Motion by Kirby, second by Snell to amend to remove the Lakeway Bridge from this year's consideration,
but not remove it from the GTEC list.
Oliver asked and Briggs explained the Lakeway Bridge project. He noted that there have been many
accidents at this intersection. He said TXDOT is attempting to gather funds for improvement to that
intersection and explained that this would be the City's piece of the project.
Carr said GTEC has considered this project thoroughly, and each time there was a motion to remove it from
the list, the motion failed for lack of second.
There was further discussion.
Vote on Kirby's amendment: Failed 6-1. (Sansing, Oliver, Snell, Carr, Eason, Carr opposed)
Vote on the original motion: Approved 6-1. (Kirby opposed)
Y Consideration and possible action with regards to an update on the Austin Avenue Widening and
Rehabilitation Project from RM 2338 to 6th Street in Georgetown -- Jim Briggs, Assistant City Manager for
Utilities and Tom Yantis, Assistant City Manager for Operations
Briggs said there has been a lot of discussion regarding the status of the Austin Avenue Widening Project.
He said he and Yantis met with Bob Daigh of the Texas Department of Transportation (TXDOT) about the
City taking over ownership of Austin Avenue from Williams Drive to Leander Road. He said the state wants
to retain ownership of Business 35 from Highway 971 to the Williams Drive intersection and the overpass at
135. He said the State has a structural report that the decks on the bridges are not safe enough to continue
in their current condition. He said the State had intended to widen Austin Avenue at the same time the
decks on the bridges were replaced. Briggs said he explained to Daigh the concern from the downtown
business owners.
Nelon clarified that Briggs and Yantis are asking the Council if they want the City to go forward with the
attempt to take control of a portion of Austin Avenue. Yantis said Daigh would like to receive a letter
representing the City's desires.
Speaker, Richard Cutts, representing the Heritage Society, told Council the Heritage Society Board
strongly supports the City taking control of Austin Avenue from the State.
Speaker, Jim Dillard, said TXDOT has done several projects that have impacted the historic nature of
Georgetown. He said whatever happens to the bridges will have an impact on the Belford and Downtown
Historic Districts. He encouraged the Council to take control from TXDOT.
Speaker, Dan Shanahan, said he is happy to hear that the City will take control of Austin Avenue.
Speaker, Ellie Skross, President of Downtown Georgetown Association, said to have control of Austin
Avenue determines the destiny of downtown.
Speaker, Renee Hanson, President of The Heart of Georgetown Association, presented a petition to the
Mayor, signed by twenty-one downtown business people for support for the City to take control of Austin
Avenue. She said this would secure the future for downtown and expand business opportunities for
Georgetown.
Motion by Smith, second by Kirby to instruct staff to enter into negotiations with TXDOT and bring back a
report to the Council.
Sansing asked and Briggs explained the reason the bridges are considered to be unsafe.
Vote on the Motion: Approved 7-0.
7:38 p.m. - recessed
7:47 p.m. -- resumed
City Council Meeting Minutes/September 28, 2004
Page 5 of 10 Pages
Z Items forwarded from the Georgetown Utility System (GUS) Hoard
1. Consideration and possible action to enter into a contract with LCRA for purchase of electric
distribution and transmission materials in the estimated amount of $1,540,000.00 for FY 2004/2005
from Techline in accordance with the LCRA Material Acquisition Program (Cooperative Purchasing
Agreement) -- Mike Mayben, Energy Services Manager, Terry Jones, Support Services Director; and
Jim Briggs, Assistant City Manager for Utility Operations
Mayben explained the item saying the City can still purchase through other vendors if necessary, but
he sees this vendor as being reliable, and Techline has assured him there will be no problems with
supplying material. He said this item was approved by the Georgeown Utility System (GUS) Board.
Motion by Sansing, second by Carr to approve the contract with LCRA. Smith noted the City would get
the advantage of LCRA's purchasing power. Approved 7-0.
2. Consideration and possible action to approve a contract amendment to the existing Professional
Services Agreement between the City of Georgetown and Camp, Dresser, and McKee. Inc., to provide
engineering services related to the update of the Wastewater Collection System Master Plan and
Model, in the amount of $142,680 -- Glenn Dishong, Water Services Manager and Jim Briggs,
Assistant City Manager for Utility Operations
Dishong explained the item, saying this is the foundation of all the capital improvement planning.
Sansing asked why the City always uses CDM. Dishong explained the history with CDM and the fact
that they know the City of Georgetown water and wastewater systems so well. He said if a new firm
were brought in, there would be a learning curve. Motion by Carr, second by Smith to approve the
contract amendment. Approved 7-0.
3. Consideration and possible action to amend the existing Professional Service Agreement between the
City of Georgetown and Camp, Dresser, and McKee, Inc., to provide engineering services related to
the design of the Irrigation Water System Master Plan and distribution system model, in the
amount of $36,508 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager
for Utility Operations
Dishong explained the item, saying engineering modeling has not been done before, but is needed as
the system becomes more complex, and to assist in making it a regional system.
Motion by Snell, second by Smith to approve amending the existing agreement. Approved 7-0.
4. Consideration and possible action to amend the contract between the City and Operations
Management International (OMI) for the management, operation, and maintenance of its water
treatment facilities for the fiscal year 2004-2005 and to set an annual operating budget of
$815,000.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for
Utility Operations
Dishong explained the item, saying the provisions of the contract call for adjustments every year.
Motion by Sansing, second by Carr to approve amending the contract. Approved 7-0.
5. Consideration and possible recommendation to amend the contract between the City and Brazos River
Authority (BRA) for the management, operation, and maintenance of its wastewater treatment
facilities for the fiscal year 2004-2005 and to set an annual operating budget of $1,050,000.00 --
Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
Dishong explained the item, saying the scope of the contract has increased because the estimated
treatment volume has increased, but the price has not changed. Motion by Sansing, second by Kirby
to approve. Approved 7-0.
6. Consideration and possible action to approve the transfer of off-peak capacity in accordance with the
Water Service, Water Rights, and Facility Ownership Contract between the City of Georgetown and
Chisholm Trail Special Utility District relating to the Lake Water Treatment Plant -- Glenn Dishong,
Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
Dishong explained the
item, saying Chisholm Trail
is
limited to 4.36 million
gallons. There was
discussion. Motion by
Smith, second by Sansing
to
approve the transfer.
Approved 7-0.
7. Consideration and possible action to award the bid for the construction of the Lake Water Treatment
City Council Meeting Minutes/September 28, 2004
Page 6 of 10 Pages
Plant De -watering a acility (Phase 1) to Excel Construction Services;"L.0 for $1,178,246.00 and set a
project budget of $1,295,000.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant
City Manager for Utility Operations
Dishong explained the item, saying the expansion was just completed and this is the first phase to
handle the sludge that comes from the plant. Motion by Smith, second by Carr to approve the award
of bid. Approved 7-0,
8. Consideration and possible action to award the bid for the Williams Drive Lift Station Relief Line to
H. Deck Construction Co. for $116,322.00 and set a project budget of $126,000.00 -- Glenn Dishong,
Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
Dishong explained the item, saying this relief line removes the lift station from service and replaces it
with a collection line that works by gravity. Motion by Smith, second by Sansing to approve the award
of bid. Approved 7-0.
9. Consideration and possible action to award the bid for the annual purchase of Water Meters and
Accessories to National Waterworks for $271,386.00 -- Glenn Dishong, Water Services Manager and
Jim Briggs, Assistant City Manager for Utility Operations
Dishong explained the item, saying the material will be purchased as needed. Motion by Smith,
second by Eason to approve the award of bid. Approved 7-0.
AA Second Readings
1. Second Reading of an ordinance repealing existing Chapter 3.01 in its entirety pertaining to personnel
policies and adopting a new Chapter 3.01 entitled "Personnel Policies" and authorizing and
directing the administrative adoption of a Personnel Manual that is consistent with the terms of the
ordinance -- Carla Bourland, Human Resource Director
Bourland read only the caption on second reading. Motion by Kirby, second by Carr to approve
Ordinance 2004-52. Approved 6-1. (Sansing opposed)
3. Second Reading of an ordinance adopting an Annual Operating Plan Element of the Georgetown
Century Plan (budget) for the fiscal year beginning October 1, 2004, and ending September 30, 2005;
adopting the Annual Amendment to the Century Plan -- Micki Rundell, Director of Finance and
Administration
Rundell read only the caption on second reading. Motion by Snell, second by Eason to approve
Ordinance 2004-53.
Motion by Kirby to amend to incorporate a budget consistent with the one submitted by the City
Manager. The motion died for lack of second.
Vote on the original motion by Snell: Approved 5-2. (Carr and Kirby opposed)
2. Second Reading of an ordinance levying a tax rate for the City of Georgetown for the tax year 2004 --
Micki Rundell, Director of Finance and Administration
Rundell read only the caption on second reading. Motion by Smith, second by Oliver to approve
Ordinance 2004-54. Approved 5-2. (Kirby and Carr opposed)
4. Second Reading
of an
ordinance amending 2.08.010 "Administrative
Divisions and Departments" of
the Georgetown
Code
of
Ordinances
-- Micki Rundell,
Director of Finance and Administration
Rundell read only the caption on second reading. Motion by Sansing, second by Eason to approve
Ordinance 2004-55. Approved 7-0,
5. Second Reading of an ordinance Rezoning 16.06 acres situated in the William Addison Survey, from
RS, Residential Single-family and AG, Agricultural to MF, Multifamily residential, also known as the St.
Helen Catholic Church Development Area One, located south of SH 29 and west of the Inner Loop --
Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director, Planning and Development
Ray read only the caption on second reading. Motion by Sansing, second by Eason to approve
Ordinance 2004-56. Approved 7-0.
6. Second Reading of an ordinance providing for the annexation into the City of 16.2540 acres, more of
City Council Meeting Minutes/September 28, 2004
Page 7 of 10 Pages
less, out of the Leroy d.
Lord Survey, more
particularly described
as Veorgetown Village Section 5 --
Ed Polasek, Chief Long
Range Planner and
Amelia Sondgeroth,
analysis to
Director,
Planning
and
Development
Polasek read only the caption on second reading. Motion by Carr, second by Sansing to approve
Ordinance 2004-57, Approved 7-0.
7. Second Reading of an ordinance providing for the annexation into the City of 158.19 acres, more or
less, in the William Addison survey, located southwest of the Inner Loop and Maple Street Intersection
-- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and Development
Polasek read only the caption on second reading. He said because there had been discussion at the
first reading, he brought maps to show the development in the surrounding area and to show how the
annexation would affect the Land Use Plan and the Annexation Priority Map. Brandenburg confirmed
that there will be a Council Workshop on the Land Use Plan in October. Polasek noted there is
development pressure coming from both Georgetown and Round Rock. He said these were the factors
used by the staff in ranking the priorty of the annexation
Motion by Sansing, second by Smith to approve Ordinance 2004-58.
Motion by Kirby, second by Oliver to amend the motion to defer the annexation until a committee can
be formed to prepare an accurate financial model. He recalled that on the first reading he had told the
Council that there were errors made in the models used to determine the annexation priority. Nelon
asked and Carls responded that the ordinance could be deferred until November 23. Kirby said he
didn't think the procedure would take that long.
Brandenburg said staff has no objection to working with a committee on a model, but he noted that
there are other factors to be considered than just numbers, such as control over land use, building
standards, and the environmental impact of septic.
Snell asked if there
could be quantification put to
the various
criteria to
evaluate future annexations.
He also asked that
staff bring Council a sales tax
analysis to
be finally
adopted.
There was further discussion regarding the financial model and the annexation matrix. Sondgeroth
said the matrix will be brought to the Council in the near future for adoption into the Century Plan.
Vote on Kirby's amendment: Failed 5-2. (Eason, Smith, Carr, Snell and Sansing opposed)
Motion by Carr, second by Kirby to put together a study team of Councilmembers Kirby and Smith to
analyze the financial model and work with staff to prepare a model for Council's approval. Sansing said
he feels this type of discussion should be done when the annexation policy is considered.
Motion by Sansing that the work done by the study team be a part of the annexation policy study. No
second, but Carr offered to change his motion to include that the study team would report to the
annexation policy study. Snell asked that the study be other than just financial factors. Brandenburg
suggested that the "weighting" of the individual factors be reviewed.
Lee asked that Carr restate his motion. Carr said his motion was to form a study group comprised of
Kirby and Smith along with appropriate staff to analyze and "come up with" a recommended version of
a financial impact model and report it into the effort called the annexation policy.
Snell asked to amend that motion to add the review and expansion of the matrix model. Carr and
Kirby agreed to include that in the motion.
Brandenburg asked if one Planning and Zoning Commission member could be added. Carr and Kirby
agreed to include that in the motion.
Motion by Smith, second by Sansing to amend to remove the matrix from the study group. Approved
4-3. (Carr, Oliver and Snell opposed)
Vote on the Motion by Carr as amended: Approved 6-1. (Oliver opposed)
Motion by Snell, second by Sansing to amend to direct staff to review the expanded matrix. Approved
7-0.
t• • r • •' • s • • • •-• • •II�,•• • ^a s
City Council Meeting Minutes/September 28, 2004
Page 8 of 10 Pages
(Kirby opposed)
Final Version of the Motion as amended: To approve Ordinance 2004-58, providing for the annexation
into the City of 158.19 acres, more or less, in the William Addison Survey, located southwest of the
Inner Loop and Maple Street Intersection, along with the creation of a study team composed of
Councilmembers Kirby and Smith, one Planning and Zoning Commissioner, and appropriate staff to
analyze and prepare a financial model for Council's approval, which model will be a part of the
annexation policy and would take into account other issues as well as numbers and that those factors
would be "weighted," with staff directed to review and expand the matrix model.
8. Second Reading of an ordinance providing for the annexation into the City of 117.804 acres, more or
less, in the Burrell Eaves Survey, for Sun City Neighborhood 27 -- Ed Polasek, Chief Long Range
Planner and Amelia Sondgeroth, Director, Planning and Development
Polasek read only the caption of the ordinance on second reading. Motion by Sansing, second by
Smith to approve Ordinance 2004-59. Approved 7-0.
9. Second Reading of an ordinance providing for the annexation into the City of 23.7452 acres, more or
less, in the Frederick Foy Survey, for Sun City Neighborhood 19 -- Ed Polasek, Chief Long Range
Planner and Amelia Sondgeroth, Director, Planning and Development
Polasek read only the caption of the ordinance on second reading. Motion by Carr, second by Smith
to approve Ordinance 2004-60. Approved 7-0,
10. Second Reading of an ordinance providing for the annexation into the City of 39.473 acres, more or
less, in the Frederick Foy Survey, for Sun City Neighborhood 20 -- Ed Polasek, Chief Long Range
Planner and Amelia Sondgeroth, Director, Planning and Development
Polasek read only the caption of the ordinance on second reading. Motion by Carr, second by
Sansing to approve Ordinance 2004-61, Approved 7-0,
BB Public Hearinqs and First Readinas
1. Public Hearing to consider Rezoning 18.071 acres in the Burrell Eaves Survey, from A, Agricultural
District to PUD, Planned Unit Development District, to be known as Sun City Georgetown,
Neighborhood Thirty -Three, located north of Texas Drive -- Melissa McCollum, Development Planner
and Amelia Sondgeroth, Director, Planning and Development
McCollum
explained
the item, saying there will be 76
single-family homes. The
Public Hearing was
opened
at
8:54
p.m.
There were no comments. The
Public
Hearing was closed
at
8:54
p.m.
2. First Reading of an ordinance Rezoning 18.071 acres in the Burrell Eaves Survey, from A, Agricultural
District to PUD, Planned Unit Development District, to be known as Sun City Georgetown,
Neighborhood Thirty -Three, located north of Texas Drive — Melissa McCollum, Development Planner
and Amelia Sondgeroth, Director, Planning and Development
McCollum read only
the caption of the ordinance after
having satisfied
the requirements of the City
Charter. Motion by
Carr, second by Smith to approve
the ordinance on
first reading. Approved 7-0.
3. First Reading of an ordinance providing for the adoption of the Downtown Master Plan as anew
element of the Century Plan -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth,
Director, Planning and Development
Polasek explained the item, saying the changes requested by the Council have been incorporated into
the Plan, and read only the caption of the ordinance after having satisfied the requirements of the City
Charter. Motion by Kirby, second by Carr to approve the ordinance on first reading. Approved 7-0.
4. First Reading of an ordinance to modify the Future Land Use Plan for 94.34 acres situated in the
Barney C. Low Survey, by reducing the size of the commercial node from 25 to 14 acres, and to
change the Mixed Use area to Residential, located at the SW corner of FM 1460 and Westinghouse
Road -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and
Development
Polasek read only the caption of the ordinance on first reading after having satisfied the requirements
of the City Charter. He said this land use amendment is being requested by the developer and the staff
recommends approval. Motion by Sansing, second by Carr to approve the ordinance on first reading.
City Council Meeting Minutes/September 28, 2004
Page 9 of 10 Pages
Approved 7-0.
CC Appointments
1. Consideration and possible action to approve the appointment of Laura Eliel to the Main Street
Advisory Board to fill the vacancy created by the resignation of Ellie Skross -- Mayor Gary Nelon
.e
Motion by Eason, second by Oliver to approve the appointment. Approved 7-0,
2. Consideration and possible action to approve the appointment of Dawn Hitt-Wilken to the Animal
Services Advisory Board to fill the vacancy created by the resignation of Sandra Johnston -- Mayor
Gary Nelon
Motion by Smith, second by Carr to approve the appointment. Approved 7-0.
3. Consideration and possible action to approve the appointments of Vanessa Borrego and Melissa
McNutt, and the re -appointment of Meredith Morrow to the Georgetown Youth Advisory Board --
Mayor Gary Nelon
Motion by Kirby, second by Sansing to approve the appointments. Approved 7-0.
Nelon
The meeting was adjourned at 09:02 PM.
City Council Meeting Minutes/September 28, 2004
Page 10 of 10 Pages
Attest:
Secretary Sandra