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HomeMy WebLinkAboutMIN 09.28.2004 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Gary Nelon presiding. Council Present: HI Council Absent: Patty Eason, Gabe Sansing, Doug Smith, Henry 1j All Council present Carr, John Kirby, Farley Snell, Ben Oliver j jStaff Present: - - Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Jim Briggs, Assistant City Manager for Utility Operations; Trish Carls, City Attorney; Sandra Lee, City Secretary; Micki Rundell, j! is Director of Finance and Administration; Amelia Sondgeroth, Director of Community Development; Carla Bourland, Human Resources Director; Mike Mayben, Energy Services Manager; Glenn Dishong, Water j Services Manager; Ed Polasek, Chief Long -Range Planner; Bobby Ray, Chief Current Planner; Carla Benton, Development Planner; Melissa McCollum, Development Planner There was no Executive Session held at this meeting. D Call to Order The meeting was called to order at 6:00 p.m. E Pledge of Allegiance Mayor Nelon led the Pledge. F Comments from the dais - Welcome to Audience and Opening Comments -- Mayor Gary Nelon Mayor Nelon welcomed the audience and gave a brief overview of meeting procedures. - Announcement of three vacancies on the Library Advisory Board, one vacancy on the Main Street Advisory Board. Youth Advisory Board has vacancies for representatives from the eighth, ninth, and twelvth grades. Mayor Nelon announced the vacancies. G Announcements and Comments from City Manager There were no announcements from the City Manager H Public Wishing to Address Council - Billy Montalvo regarding clothing donation drop-off boxes. Montalvo explained that he is with the Association of Disabled Persons of Texas (ADAPT) and asked City Council Meeting Minutes/September 28, 2004 Page 1 of 10 Pages Council to have someone on the City staff contact him regarding clothing donation drop-off boxes. - Keith Peshak regarding review of the 4th and 8th Amendments to the Constitution of the United States and affirmation that they do indeed apply in Georgetown and Williamson County, along with the Federal Freedom of Information Act. Peshak read from the U. S. Constitution and told Council that the Georgetown Police held him at shotgun point at his home, and he said he received information that his accusation doesn't exist. When his three minutes were up, he asked to be signed up for the next Council Meeting to continue his story. Consideration and possible action to approve the minutes of the Council Workshop on Monday, September 13, the Regular City Council Meeting of Tuesday, September 14, and the Special Meeting on Tuesday, September 21, 2004 -- Sandra Lee, City Secretary Carr and Carls made corrections to Item AA on Page 5 of the Minutes of September 14, 2004. J Consideration and possible action to authorize the City Manager to execute a contract with Matthew and Company for the purpose of video taping City Council Meetings in an amount not to exceed $12,000, which is the amount currently funded in the FY 2004-05 budget -- Paul Brandenburg, City Manager Speaker, Keith Peshak, said there needs to be accurate videotaping of the Council Meetings. He said in the past, certain information was removed from the videotape before it was aired on the cable channel. He said he hopes this contract means that the videotapes will not be edited. K Consideration of approval of a resolution authorizing funding agreements between the City of Georgetown and Capital Area Rural Transportation System, Georgetown Community Clinic, Georgetown Area United Way, The Caring Place, Family Eldercare, Inc., Georgetown Interfaith Caregivers, Habitat for Humanity, Literacy Council of Williamson County, Senior Center at Stonehaven, The Georgetown Project, Williamson -Burnet County Opportunities Inc., Williamson County and Cities Health District, and Williamson County Crisis Center, and for these agencies and organizations to continue to provide services for the citizens of Georgetown -- Paul E. Brandeburg, City Manager Speaker, Keith Peshak, said giving money to these groups is important, and the City should raise the taxes to be able to afford the other improvements that will be done at the Airport. L Consideration and possible approval of an inter -local operating contract between the City of Georgetown and the Georgetown Transportation Enhancement Corporation for the 2004/05 fiscal year -- Micki Rundell, Director of Finance and Administration M Consideration and possible approval of the Fiscal and Budgetary Policyto be used for the Georgetown Transportation Enhancement Corporation -- Micki Rundell, Director of Finance and Administration (pulled by Snell) N Discussion and possible action to adopt a Resolution approving the 2004/05 Budget and related Property Tax Assessment for the Georgetown Village Public Improvement District #1 -- Micki Rundell, Director of Finance and Administration Speaker, Keith Peshak, said this item represents more taxes, and the City needs to collect more taxes even though the City has millions of dollars, because there would not be enough money to pay for extending the runway and removing the houses that are in the way. O Consideration of and possible action to authorize staff to negotiate a Professional Services Contract with PBS&J for Engineering / Architectural Services to design an Air Traffic Control Tower for the Georgetown Municipal Airport -- Travis McLain, Airport Manager and Tom Yantis, Assistant City Manager Speaker, Keith Peshak, said air traffic control is needed because of the number of airplanes in the air from the pilot training center and the large airplanes that will be landing in Georgetown. P Consideration of an award of the annual bid for emulsion to Koch Pavement Solutions in the estimated amount of $43,060.00 --Terry Jones, Purchasing Director, Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations O Consideration of an award of the bid for licensed electrician services to Mercury Electric Company in City Council Meeting Minutes/September 28, 2004 Page 2 of 10 Pages the estimated annual antuunt of $60,000.00 --Terry Jones, Purchasing Director; Mike Mayben, Energy Services Manager; and Jim Briggs, Assistant City Manager for Utility Operations. R Consideration for the approval of payment to Williamson County for the upgrade of the County -wide 800 Mhz communication system in the amount of $31,215.68 --Terry Jones, Purchasing Director; Kevin Stofle, Assistant Police Chief; and Anthony Lincoln, Fire Chief S Consideration of a resolution authorizing the Release of a Special Assessment Lien against property currently owned by Draeger Motor Company, Inc. and located at 502 Main Street -- Patricia E. Carls, City Attorney T Consideration and possible action to approve the contract, between the City of Georgetown and Dunham Engineering, Inc., to provide professional services related to the rehabilitation of the Leander Elevated Storage Tank for $32,000.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations U Consideration and possible action to approve the fiscal year 2005 annual support services and contracts renewal for Information Technology vendors providing services and support to the City of Georgetown -- Dennis Schoenborn, Information Technology Director and Tom Yantis, Assistant City Manager Kirby asked how the City can determine that they are getting the best value from the providers. Yantis said many of the vendors are registered with the state which simplifies the bidding at the state level, and others are proprietary software vendors. Yantis said on big ticket items such as replacing the personal computers, the City takes bids. V Consideration and possible action on a Preliminary Plat for 17.24 acres in the John Berry Survey to be known as Chisholm Park, Section Two, located on County Road 152 -- Carla Benton, Development Planner and Amelia Sondgeroth, Director, Planning and Development. Motion by Oliver, second by Kirby to approve the Consent Agenda with the exception of Item M which was pulled to the Regular Agenda for discussion, and the corrections to the minutes. Approved 7-0. Legislative Regular Agenda M Consideration and possible approval of the Fiscal and Budgetary Policy to be used for the Georgetown Transportation Enhancement Corporation -- Micki Rundell, Director of Finance and Administration (pulled by Snell) Snell directed Council to Policy language on Page 2, Item IV, at the introductory paragraph. He asked that the closing sentence be removed because it restricts the activity of the GTEC decision-making more than the State requires. He said Carls has informed him that the State allows a broader range of projects than just roads for new jobs. Carls clarified that some projects are not required to provide new jobs. Motion by Snell, second by Oliver to amend the Policy to remove the line. Approved 7-0. Motion by Snell, second by Oliver to approve the Policy as amended. Approved 7-0. W Consideration and possible action to extend the contract between the City and Texas Disposal Systems, Inc. (TDS) for solid waste collection and disposal services, for an additional year, to September 30, 2006 -- Kathy Ragsdale, Utility Director and Micki Rundell, Director of Finance and Administration and Micki Rundell, Director of Finance and Administration Sansing recused himself from participation on this item. Rundell explained the history of using Texas Disposal Systems (TDS) as a provider for solid waste collection and disposal service. She explained that the 1998 contract had incentives that were never awarded, so the extension of the contract to 2006 is offered to TDS in place of those incentives. She noted that a 2% increase in the franchise fee will be charged to allow bulky waste pickup on a quarterly basis. Speaker, Jerome Alder, of Austin Wood Recycling, told Council he would like the commercial roll -off portion removed from the contract. He said he was the contractor, for the Wolf Ranch Project, that grinded the brush instead of hauling it off and saved the developer approximately $200,000. He said the roll -off boxes from TDS are $403. He said his company provides roll -off boxes for $250. Oliver asked and Rundell responded that the extension of the contract would last through 2006. Smith asked if the extension were denied, if the City would need to pay TDS the incentives that were promised in City Council Meeting Minutes/September 28, 2004 Page 3 of 10 Pages the past. Rundell said tiro City currently has a contract with TDS through September 30, 2005, and if the Council voted not to extend, it would signal to TDS that the City would be going out for RFP's at that time, which would probably preclude TDS from making further capital investment in Georgetown, and budgetary concessions would need to be made to cover the service levels received from TDS vs. another provider in future years. Motion by Smith, second by Kirby to approve. Approved 6-0-1 (Sansing abstained) X Discussion and possible action to adopt a resolution accepting the proposed Transportation Improvement Plan (TIP) and approving year one of the TIP as part of the Adopted 2004/05 Budget for the Georgetown Transportation Enhancement Corporation (GTEC) -- Micki Rundell, Director of Finance and Administration Rundell noted that the Public Hearing has been held and the disbursement of funds will not occur until 60 days after the hearing to allow for input from citizens. Speaker, Richard Anderson, representing Southwestern University, asked Council to reconsider the TIP because it does not contain Highway 188. He said the University is concerned that the road would not receive adequate priority if it is not funded by GTEC. He listed the reasons why the University is asking that Highway 188 be included in the TIP for GTEC. Motion by Oliver, second by Smith to approve the resolution. Motion by Sansing, second by Eason to amend the previous motion to add Highway 188 to the TIP. Oliver asked for clarification. Briggs explained that Highway 188 would connect to the existing road that goes by the cemetery. He noted that funds for GTEC can only be used for new construction. Nelon clarified that Highway 188 would be renamed as Smith Creek Road and would tie into 7th Street. Carr clarified with Briggs that Highway 188 is an integral part of the overall transportation network, but should be funded with other than GTEC funds. He said the practical reality is that there are not enough funds in GTEC to add Highway 188. Snell referred to page 6 of the item attachments and suggested that Highway 188 could be considered eligible because the road leads to a park, and could be moved to the "eligible projects" but with no foreseeable GTEC funding because it is a $4 million project. Nelon said if it is on the list and eligible, there may be some money available somewhere that Council could direct to that project. Smith said the fact that a conference center is in the plan would make it eligible. Oliver said he hopes the City wouldn't build a road just to serve one place. He said he thinks the public use, to the park, is better for the funding than the fact that it leads to a university conference center. Carls explained that this needs to be remanded back to GTEC to allow them to have another public hearing and determine the findings, and if it is eligible, it can be moved up out of category four to another category. She said it would then come back to Council. Rundell noted that the public hearing just needs to be held in the year the project is to be funded. Rundell explained that this item allows the Council to review the five-year plan, but the requested Council action is to adopt this year's budget for Road is the felt there Transportation higher Improvement the GTEC funds. Plan (TIP). Vote on Sansing's amendment: Approved 7-0. Motion by Kirby, second Snell to amend that Riveroaks Road be excluded from the TIP. Kirby said he thinks Riveroaks Road is a developer road. He said he felt there are higher priorities for the GTEC funds. Smith asked and Briggs explained that the road goes from Tractor Supply to Burger King and the apartments and condominiums on the east side of IH35. He said it is currently a dirt path and they are seeing traffic counts of 500 vehicles per day. He said the land is owned by the City Parks Department. Snell said he thinks there are other projects that are of higher priority than Riveroaks Road. Smith said he thinks there are benefits to the public to put the road in. Carr asked Briggs to respond regarding safety. Briggs said he doesn't think safety is the highest priority, but removing congestion, as requested in the citizen survey, is a high priority. Carr asked and Briggs confirmed that there are a couple of pad sites to be developed in that area. City Council Meeting Minutes/September 28, 2004 Page 4 of 10 Pages Sansing asked if money .,uuld be added to put in a parking lot for the hike and bike trail. There was further discussion. Vote on Kirby's amendment: Failed 4-3 (Eason, Carr, *-S ► Smith and Sansing opposed) (*as corrected by Smith at the October 12, 2004 Council Meeting.) Motion by Kirby, second by Snell to amend to remove the Lakeway Bridge from this year's consideration, but not remove it from the GTEC list. Oliver asked and Briggs explained the Lakeway Bridge project. He noted that there have been many accidents at this intersection. He said TXDOT is attempting to gather funds for improvement to that intersection and explained that this would be the City's piece of the project. Carr said GTEC has considered this project thoroughly, and each time there was a motion to remove it from the list, the motion failed for lack of second. There was further discussion. Vote on Kirby's amendment: Failed 6-1. (Sansing, Oliver, Snell, Carr, Eason, Carr opposed) Vote on the original motion: Approved 6-1. (Kirby opposed) Y Consideration and possible action with regards to an update on the Austin Avenue Widening and Rehabilitation Project from RM 2338 to 6th Street in Georgetown -- Jim Briggs, Assistant City Manager for Utilities and Tom Yantis, Assistant City Manager for Operations Briggs said there has been a lot of discussion regarding the status of the Austin Avenue Widening Project. He said he and Yantis met with Bob Daigh of the Texas Department of Transportation (TXDOT) about the City taking over ownership of Austin Avenue from Williams Drive to Leander Road. He said the state wants to retain ownership of Business 35 from Highway 971 to the Williams Drive intersection and the overpass at 135. He said the State has a structural report that the decks on the bridges are not safe enough to continue in their current condition. He said the State had intended to widen Austin Avenue at the same time the decks on the bridges were replaced. Briggs said he explained to Daigh the concern from the downtown business owners. Nelon clarified that Briggs and Yantis are asking the Council if they want the City to go forward with the attempt to take control of a portion of Austin Avenue. Yantis said Daigh would like to receive a letter representing the City's desires. Speaker, Richard Cutts, representing the Heritage Society, told Council the Heritage Society Board strongly supports the City taking control of Austin Avenue from the State. Speaker, Jim Dillard, said TXDOT has done several projects that have impacted the historic nature of Georgetown. He said whatever happens to the bridges will have an impact on the Belford and Downtown Historic Districts. He encouraged the Council to take control from TXDOT. Speaker, Dan Shanahan, said he is happy to hear that the City will take control of Austin Avenue. Speaker, Ellie Skross, President of Downtown Georgetown Association, said to have control of Austin Avenue determines the destiny of downtown. Speaker, Renee Hanson, President of The Heart of Georgetown Association, presented a petition to the Mayor, signed by twenty-one downtown business people for support for the City to take control of Austin Avenue. She said this would secure the future for downtown and expand business opportunities for Georgetown. Motion by Smith, second by Kirby to instruct staff to enter into negotiations with TXDOT and bring back a report to the Council. Sansing asked and Briggs explained the reason the bridges are considered to be unsafe. Vote on the Motion: Approved 7-0. 7:38 p.m. - recessed 7:47 p.m. -- resumed City Council Meeting Minutes/September 28, 2004 Page 5 of 10 Pages Z Items forwarded from the Georgetown Utility System (GUS) Hoard 1. Consideration and possible action to enter into a contract with LCRA for purchase of electric distribution and transmission materials in the estimated amount of $1,540,000.00 for FY 2004/2005 from Techline in accordance with the LCRA Material Acquisition Program (Cooperative Purchasing Agreement) -- Mike Mayben, Energy Services Manager, Terry Jones, Support Services Director; and Jim Briggs, Assistant City Manager for Utility Operations Mayben explained the item saying the City can still purchase through other vendors if necessary, but he sees this vendor as being reliable, and Techline has assured him there will be no problems with supplying material. He said this item was approved by the Georgeown Utility System (GUS) Board. Motion by Sansing, second by Carr to approve the contract with LCRA. Smith noted the City would get the advantage of LCRA's purchasing power. Approved 7-0. 2. Consideration and possible action to approve a contract amendment to the existing Professional Services Agreement between the City of Georgetown and Camp, Dresser, and McKee. Inc., to provide engineering services related to the update of the Wastewater Collection System Master Plan and Model, in the amount of $142,680 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item, saying this is the foundation of all the capital improvement planning. Sansing asked why the City always uses CDM. Dishong explained the history with CDM and the fact that they know the City of Georgetown water and wastewater systems so well. He said if a new firm were brought in, there would be a learning curve. Motion by Carr, second by Smith to approve the contract amendment. Approved 7-0. 3. Consideration and possible action to amend the existing Professional Service Agreement between the City of Georgetown and Camp, Dresser, and McKee, Inc., to provide engineering services related to the design of the Irrigation Water System Master Plan and distribution system model, in the amount of $36,508 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item, saying engineering modeling has not been done before, but is needed as the system becomes more complex, and to assist in making it a regional system. Motion by Snell, second by Smith to approve amending the existing agreement. Approved 7-0. 4. Consideration and possible action to amend the contract between the City and Operations Management International (OMI) for the management, operation, and maintenance of its water treatment facilities for the fiscal year 2004-2005 and to set an annual operating budget of $815,000.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item, saying the provisions of the contract call for adjustments every year. Motion by Sansing, second by Carr to approve amending the contract. Approved 7-0. 5. Consideration and possible recommendation to amend the contract between the City and Brazos River Authority (BRA) for the management, operation, and maintenance of its wastewater treatment facilities for the fiscal year 2004-2005 and to set an annual operating budget of $1,050,000.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item, saying the scope of the contract has increased because the estimated treatment volume has increased, but the price has not changed. Motion by Sansing, second by Kirby to approve. Approved 7-0. 6. Consideration and possible action to approve the transfer of off-peak capacity in accordance with the Water Service, Water Rights, and Facility Ownership Contract between the City of Georgetown and Chisholm Trail Special Utility District relating to the Lake Water Treatment Plant -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item, saying Chisholm Trail is limited to 4.36 million gallons. There was discussion. Motion by Smith, second by Sansing to approve the transfer. Approved 7-0. 7. Consideration and possible action to award the bid for the construction of the Lake Water Treatment City Council Meeting Minutes/September 28, 2004 Page 6 of 10 Pages Plant De -watering a acility (Phase 1) to Excel Construction Services;"L.0 for $1,178,246.00 and set a project budget of $1,295,000.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item, saying the expansion was just completed and this is the first phase to handle the sludge that comes from the plant. Motion by Smith, second by Carr to approve the award of bid. Approved 7-0, 8. Consideration and possible action to award the bid for the Williams Drive Lift Station Relief Line to H. Deck Construction Co. for $116,322.00 and set a project budget of $126,000.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item, saying this relief line removes the lift station from service and replaces it with a collection line that works by gravity. Motion by Smith, second by Sansing to approve the award of bid. Approved 7-0. 9. Consideration and possible action to award the bid for the annual purchase of Water Meters and Accessories to National Waterworks for $271,386.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item, saying the material will be purchased as needed. Motion by Smith, second by Eason to approve the award of bid. Approved 7-0. AA Second Readings 1. Second Reading of an ordinance repealing existing Chapter 3.01 in its entirety pertaining to personnel policies and adopting a new Chapter 3.01 entitled "Personnel Policies" and authorizing and directing the administrative adoption of a Personnel Manual that is consistent with the terms of the ordinance -- Carla Bourland, Human Resource Director Bourland read only the caption on second reading. Motion by Kirby, second by Carr to approve Ordinance 2004-52. Approved 6-1. (Sansing opposed) 3. Second Reading of an ordinance adopting an Annual Operating Plan Element of the Georgetown Century Plan (budget) for the fiscal year beginning October 1, 2004, and ending September 30, 2005; adopting the Annual Amendment to the Century Plan -- Micki Rundell, Director of Finance and Administration Rundell read only the caption on second reading. Motion by Snell, second by Eason to approve Ordinance 2004-53. Motion by Kirby to amend to incorporate a budget consistent with the one submitted by the City Manager. The motion died for lack of second. Vote on the original motion by Snell: Approved 5-2. (Carr and Kirby opposed) 2. Second Reading of an ordinance levying a tax rate for the City of Georgetown for the tax year 2004 -- Micki Rundell, Director of Finance and Administration Rundell read only the caption on second reading. Motion by Smith, second by Oliver to approve Ordinance 2004-54. Approved 5-2. (Kirby and Carr opposed) 4. Second Reading of an ordinance amending 2.08.010 "Administrative Divisions and Departments" of the Georgetown Code of Ordinances -- Micki Rundell, Director of Finance and Administration Rundell read only the caption on second reading. Motion by Sansing, second by Eason to approve Ordinance 2004-55. Approved 7-0, 5. Second Reading of an ordinance Rezoning 16.06 acres situated in the William Addison Survey, from RS, Residential Single-family and AG, Agricultural to MF, Multifamily residential, also known as the St. Helen Catholic Church Development Area One, located south of SH 29 and west of the Inner Loop -- Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director, Planning and Development Ray read only the caption on second reading. Motion by Sansing, second by Eason to approve Ordinance 2004-56. Approved 7-0. 6. Second Reading of an ordinance providing for the annexation into the City of 16.2540 acres, more of City Council Meeting Minutes/September 28, 2004 Page 7 of 10 Pages less, out of the Leroy d. Lord Survey, more particularly described as Veorgetown Village Section 5 -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, analysis to Director, Planning and Development Polasek read only the caption on second reading. Motion by Carr, second by Sansing to approve Ordinance 2004-57, Approved 7-0. 7. Second Reading of an ordinance providing for the annexation into the City of 158.19 acres, more or less, in the William Addison survey, located southwest of the Inner Loop and Maple Street Intersection -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and Development Polasek read only the caption on second reading. He said because there had been discussion at the first reading, he brought maps to show the development in the surrounding area and to show how the annexation would affect the Land Use Plan and the Annexation Priority Map. Brandenburg confirmed that there will be a Council Workshop on the Land Use Plan in October. Polasek noted there is development pressure coming from both Georgetown and Round Rock. He said these were the factors used by the staff in ranking the priorty of the annexation Motion by Sansing, second by Smith to approve Ordinance 2004-58. Motion by Kirby, second by Oliver to amend the motion to defer the annexation until a committee can be formed to prepare an accurate financial model. He recalled that on the first reading he had told the Council that there were errors made in the models used to determine the annexation priority. Nelon asked and Carls responded that the ordinance could be deferred until November 23. Kirby said he didn't think the procedure would take that long. Brandenburg said staff has no objection to working with a committee on a model, but he noted that there are other factors to be considered than just numbers, such as control over land use, building standards, and the environmental impact of septic. Snell asked if there could be quantification put to the various criteria to evaluate future annexations. He also asked that staff bring Council a sales tax analysis to be finally adopted. There was further discussion regarding the financial model and the annexation matrix. Sondgeroth said the matrix will be brought to the Council in the near future for adoption into the Century Plan. Vote on Kirby's amendment: Failed 5-2. (Eason, Smith, Carr, Snell and Sansing opposed) Motion by Carr, second by Kirby to put together a study team of Councilmembers Kirby and Smith to analyze the financial model and work with staff to prepare a model for Council's approval. Sansing said he feels this type of discussion should be done when the annexation policy is considered. Motion by Sansing that the work done by the study team be a part of the annexation policy study. No second, but Carr offered to change his motion to include that the study team would report to the annexation policy study. Snell asked that the study be other than just financial factors. Brandenburg suggested that the "weighting" of the individual factors be reviewed. Lee asked that Carr restate his motion. Carr said his motion was to form a study group comprised of Kirby and Smith along with appropriate staff to analyze and "come up with" a recommended version of a financial impact model and report it into the effort called the annexation policy. Snell asked to amend that motion to add the review and expansion of the matrix model. Carr and Kirby agreed to include that in the motion. Brandenburg asked if one Planning and Zoning Commission member could be added. Carr and Kirby agreed to include that in the motion. Motion by Smith, second by Sansing to amend to remove the matrix from the study group. Approved 4-3. (Carr, Oliver and Snell opposed) Vote on the Motion by Carr as amended: Approved 6-1. (Oliver opposed) Motion by Snell, second by Sansing to amend to direct staff to review the expanded matrix. Approved 7-0. t• • r • •' • s • • • •-• • •II�,•• • ^a s City Council Meeting Minutes/September 28, 2004 Page 8 of 10 Pages (Kirby opposed) Final Version of the Motion as amended: To approve Ordinance 2004-58, providing for the annexation into the City of 158.19 acres, more or less, in the William Addison Survey, located southwest of the Inner Loop and Maple Street Intersection, along with the creation of a study team composed of Councilmembers Kirby and Smith, one Planning and Zoning Commissioner, and appropriate staff to analyze and prepare a financial model for Council's approval, which model will be a part of the annexation policy and would take into account other issues as well as numbers and that those factors would be "weighted," with staff directed to review and expand the matrix model. 8. Second Reading of an ordinance providing for the annexation into the City of 117.804 acres, more or less, in the Burrell Eaves Survey, for Sun City Neighborhood 27 -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and Development Polasek read only the caption of the ordinance on second reading. Motion by Sansing, second by Smith to approve Ordinance 2004-59. Approved 7-0. 9. Second Reading of an ordinance providing for the annexation into the City of 23.7452 acres, more or less, in the Frederick Foy Survey, for Sun City Neighborhood 19 -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and Development Polasek read only the caption of the ordinance on second reading. Motion by Carr, second by Smith to approve Ordinance 2004-60. Approved 7-0, 10. Second Reading of an ordinance providing for the annexation into the City of 39.473 acres, more or less, in the Frederick Foy Survey, for Sun City Neighborhood 20 -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and Development Polasek read only the caption of the ordinance on second reading. Motion by Carr, second by Sansing to approve Ordinance 2004-61, Approved 7-0, BB Public Hearinqs and First Readinas 1. Public Hearing to consider Rezoning 18.071 acres in the Burrell Eaves Survey, from A, Agricultural District to PUD, Planned Unit Development District, to be known as Sun City Georgetown, Neighborhood Thirty -Three, located north of Texas Drive -- Melissa McCollum, Development Planner and Amelia Sondgeroth, Director, Planning and Development McCollum explained the item, saying there will be 76 single-family homes. The Public Hearing was opened at 8:54 p.m. There were no comments. The Public Hearing was closed at 8:54 p.m. 2. First Reading of an ordinance Rezoning 18.071 acres in the Burrell Eaves Survey, from A, Agricultural District to PUD, Planned Unit Development District, to be known as Sun City Georgetown, Neighborhood Thirty -Three, located north of Texas Drive — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director, Planning and Development McCollum read only the caption of the ordinance after having satisfied the requirements of the City Charter. Motion by Carr, second by Smith to approve the ordinance on first reading. Approved 7-0. 3. First Reading of an ordinance providing for the adoption of the Downtown Master Plan as anew element of the Century Plan -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and Development Polasek explained the item, saying the changes requested by the Council have been incorporated into the Plan, and read only the caption of the ordinance after having satisfied the requirements of the City Charter. Motion by Kirby, second by Carr to approve the ordinance on first reading. Approved 7-0. 4. First Reading of an ordinance to modify the Future Land Use Plan for 94.34 acres situated in the Barney C. Low Survey, by reducing the size of the commercial node from 25 to 14 acres, and to change the Mixed Use area to Residential, located at the SW corner of FM 1460 and Westinghouse Road -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and Development Polasek read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. He said this land use amendment is being requested by the developer and the staff recommends approval. Motion by Sansing, second by Carr to approve the ordinance on first reading. City Council Meeting Minutes/September 28, 2004 Page 9 of 10 Pages Approved 7-0. CC Appointments 1. Consideration and possible action to approve the appointment of Laura Eliel to the Main Street Advisory Board to fill the vacancy created by the resignation of Ellie Skross -- Mayor Gary Nelon .e Motion by Eason, second by Oliver to approve the appointment. Approved 7-0, 2. Consideration and possible action to approve the appointment of Dawn Hitt-Wilken to the Animal Services Advisory Board to fill the vacancy created by the resignation of Sandra Johnston -- Mayor Gary Nelon Motion by Smith, second by Carr to approve the appointment. Approved 7-0. 3. Consideration and possible action to approve the appointments of Vanessa Borrego and Melissa McNutt, and the re -appointment of Meredith Morrow to the Georgetown Youth Advisory Board -- Mayor Gary Nelon Motion by Kirby, second by Sansing to approve the appointments. Approved 7-0. Nelon The meeting was adjourned at 09:02 PM. City Council Meeting Minutes/September 28, 2004 Page 10 of 10 Pages Attest: Secretary Sandra