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Home My WebLink AboutMIN 02.21.2005 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Gary Nelon presiding. Council Present: !Council Absent: Patty Eason, Gabe Sansing, Doug Smith, Henry jAll Council Present Carr, John Kirby, Farley Snell, Ben Oliver j Staff Present: -- -- Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Jim Briggs, Assistant City Manager for Utility Operations; Patricia E. Carls, City Attorney; Sandra D. Lee, City Secretary; Micki Rundell, Director of Finance and Administration; Laurie Brewer, Controller; Leticia Zavala, Chief j Accountant; Lorie Ann Lankford, Accountant III; Carmen Speis, Accountant If; Mark Thomas, Economic Development Director; Randy Morrow, Director of Community Services; Kimberly Garrett, Assistant Director of Recreation and Programs Policy Development/Review Workshop A Presentation regarding City of Georgetown employee compensation philosophy, target markets, market position - Kevin Russell, Human Resources Director Brandenburg gave a brief history of the City compensation philosophy and introduced Russell, who outlined the City's proposed options for philosophy and market. Nelon suggested that an item be posted on a future agenda in order to make the requested decisions regarding the complete package of compensation such as benefits, bonus, merit pay, and salary. Snell said he would like to see a comparison showing Temple. There were other questions and comments from the Council. Smith asked that there be a comparison done with Williamson County. B Discussion of the Comprehensive Annual Financial Report (CAFR) for Fiscal Year Ended September 30, 2004 -- Laurie Brewer, Controller and Micki Rundell, Director of Finance and Administration Rundell explained that an external auditor is hired to perform the annual report as required by law. She explained GAAP and GASB reporting. She told Council that the "Modified Approach" is now being used for streets infrastructure, and will require some Council action at a future Council Meeting. Brewer further explained the CAFR and gave an overview of the funds. She explained how the CAFR pertains to the budget process. Brewer introduced Dianne Terrell of Davis Kinard who explained the new auditing standard (SAS -99). She noted that the auditor report is a "clean opinion" and complimented the Finance Division. Rundell recognized and expressed appreciation to Laurie Brewer, Leticia Zavala, Lori Lankford, Carmen Spies, and Joe Luera of her accounting staff. C Joint Meeting with Library Board and Friends of the Library re: fundraising for the new library -- Eric Lashley, Library Director and Randy Morrow, Director of Community Services Judy Griffith thanked the Council for allowing the Library to expand the hours on Sundays. She invited Council to participate in the "Georgetown Reads Program." She expressed concern about the possible elmination of the TexShare Program by the Legislature. She said if eliminated, it would cost thousands of dollars for the City to provide that same service. Lashley distributed a handout regarding a fundraising effort. Judy Griffith explained the capital campaign to raise $400,000 to $500,000 for furnishing the new library. She said this campaign is being done jointly by the Friends of the Library, the Library Foundation, and the Library Advisory Board. She said it includes naming rights, corporate sponsors and fundraising efforts. Library Director, Eric Lashley, recognized the following Library promoters in the audience: Judy Griffith, President of the Library Advisory City Council Meeting Minutes/February 21, 2005 Page 1 of 3 Pages Board; Martha Lawlor, who s. , red on the Citizens Bond Committee and is a mcmber of the Friends of the Library; Jackie Cuiozo from the Library Board; Betty Hudson from the Library Foundation; Judy Johnston from the Library Board; P. J. Moore from the Library Board; and Della Green from the Library Foundation. Lashley introduced T. R. Reed of the Library Foundation. Reed said they want to make sure that the campaign is inclusive and available for all people to participate, and explained the various proposed methods of soliciting funds. Nelon asked if the administration of the campaign would be done by volunteers or by City staff. Reed said there may need to be a special person outside the City staff hired to administrate the campaign. There were questions and comments from the Council. Eason suggested visiting with the Library at Souhwestern University regarding their guidelines for contributions. Oliver asked and Carls replied that there needs to be a clear written policy regarding giving. D Presentation regarding the Williams Drive Gateway Redevelopment Project -- Paul E. Brandenburg, City Manager With a slide presentation of photos, Brandenburg spoke to Council about the most obvious area in Georgetown that needs to be addressed, that being the former "Chuckwagon" location. He suggested there are re -development advantages in the area at Williams Drive and the frontage road, both north and south of Williams Drive. He spoke to Council about the possibility of a "backage" road. He said the City needs to take a "lead" to try to improve the gateway. He listed goals, including a master plan and improved traffic flow. He noted that there is a budget of $15,000 for a consultant to prepare a master plan, with much in-house work already having been done by staff. He said they are planning a public charette process to involve as many stakeholders as possible. He gave Council some strategies for implementaiton and financing and laid out two development options for Council to consider, with action to be posted on a future agenda. There were questions and comments from the Council. E Council Calendar - Monday, March 7 is the last day to file for a place on the ballot for the May 7, 2005 General Election to elect a Mayor and Councilmembers of Districts 2 and 6 - Drawing for position on the ballot on Tuesday, March 8, 2005, at 3:00 p.m. at the Lobby of City Hall, 113 E. 8th Street - Reception for outgoing members of Boards and Commissions at 5:00 p.m. at the Lobby of Municipal Court/Council Chamber, 101 E. 7th Street, on Tuesday, March 8 - Recognition of outgoing members of Boards and Commissions at the beginning of the Council Meeting on Tuesday, March 8, 2005, at 6:00 p.m. in the City Council Chamber, 101 E. 7th Street - Regular Council Meeting on Tuesday, March 8, 2005, at 6:00 p.m. in the City Council Chamber, 101 E. 7th Street 5:37 p.m. -- recessed to Executive Session Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. F Sec.551.071: Consultation with Attorney - Pending or Threatened Litigation - Legal Advice Regarding Agenda Items and other Matters G Sec.551.072 Deliberation on Real Property - Discussion and possible action regarding acquisition of property for downtown parking H Sec.551.087: Deliberations Regarding Economic Development Negotiations - Potential abatements and incentives for prospective downtown development projects - Discussion or deliberation regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations 6:44 p.m. -- returned to Open Session and adjourned The meeting was adjourned at 06:44 PM1 City Council Meeting Minutes/February 21, 2005 Page 2 of 3 Pages V ved : -� Attest 7 ,W W Mayor ary Nelon City Secretary Sandra Lee City Council Meeting Minutes/February 21, 2005 Page 3 of 3 Pages Agenda Item No. STATE OF TEXAS ) } CONFLICT OF INTEREST AFFIIDAVIT COUNTY OF WILLIAMSON } I L . reside at 2e) `I'D -I & C ,e ,fir I y am a member of the Cc .tet' C-. (City Council or name of City board, committee or commission)of the City of Georgetown, and I hereby make this affidavit and on my oath state the following: "l, and/or a person or business entity whose interest is imputed to me under Chapter 171 of the Local Government Code and/or Chapter 2.20 of the City of Georgetown Code of Ordinances, have a "substantial interest" in a business entity or in real property (as defined by Chapter 171 of the Texas Local Government Code and Sec. 2.20.020.M of the City of Georgetown Code of Ordinances) and/or an "economic interest" (as defined in Sec. 2.20.020.E of the City of Georgetown Code of Ordinances) in the matter that is identified and described on the above -referenced agenda item. "I have a conflict of interest in the above -referenced agenda matter for the following reason(s): (check all that are applicable). A "Substantial Interest" I or a person related to me in the first or second degree have an ownership of 10% or more of the voting stock or shares of the business entity, or have an ownership of 10% or more of the fair market value of the business entity. I or a person related to me in the first or second degree have an ownership of $15,000 or more of the fair market value of the business entity. I or a person related to me in the first or second degree received funds from the business entity in excess of 10% of my/his/her gross income for the previous year. I or a person related to me in the first or second degree have an equitable or legal ownership or interest in real property with a fair market value of $2,500 or more. JANUARY 3, 2000 B. "Economic Interest" I or a person or entity whose interest is imputed to me under Chapter 2.20 of the City of Georgetown Code of Ordinances have a legal or equitable interest in real or personal property or a fiduciary obligation to such property or contractual right in such property that is more than minimal or insignificant and would be recognized by reasonable persons to have weight in deciding a case or an issue. C. "Other" f For reasons other than those listed above, I have a conflict of interest (Please specify, e.g. Sec. 2.24.170 or other reason) i�1 e5 7 7ZX PLS 4=1A,� Ic�f T/,/ 1019c : _ SgcfA � "Upon filing of this affidavit with the recording secretary and/or the City Secretary, I affirm that I will abstain from all participation, discussion and voting involving the matter identified in the above -referenced agenpta item whatsoever. Further, Affiant sayeth not." Affiant's Signatures., ' V Printed Name: Czi�et r Glo Date: , - - QSZ� ``` r BEFORE ME, the undersigned authority, on this day personally appeared the above-named person who on oath stated that the facts hereinabove stated are true to the best of his/her knowledge or belief. ,0ttd3 poi SANDRAD, LEE Notuy PuW,State OFTOXAS my com"M ROM JANUARY 3, 2000 on this 11V day of iNuLary ruanc in anu tor gyne Mate of i exas County of Williamson THIS AFFIDAVIT SHALL BE KEPT WITH THE OFFICIAL MINUTES OF THIS MEETING. IF AFFIANT HAS CHECKED ANY OF THE ITEMS UNDER SECTION "A" RELATING TO "SUBSTANTIAL INTEREST," A COPY OF THIS AFFIDAVIT MUST ALSO BE SENT TO THE CITY SECRETARY FOR THE CITY OF GEORGETOWN. Conflict of Interest Affidavit Rev. 8/25/2004