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HomeMy WebLinkAboutMIN 03.31.2005 CC-SMINUTES OF 4OF GOVERNING BODY OF THE CITY OF GEORGETOWN, ! •' ! The meeting was called to order at 6:01 p.m. by Mayor Gary Nelon. Council present: City Staff present: School Board present: GISD Staff present: 1. Introductions. 2. Joint Sharing and Purchasing update. Mayor Gary Nelon, Doug Smith, Mayor Pro Tem, Gabe Sansing, Patty Eason, Ben Oliver, John Kirby, Henry Carr, Farley Snell Paul Brandenburg, City Manager; Shirley Rinn, Deputy City Secretary; Jim Briggs, Assistant City Manager for Utility Operations; Tom Yantis, Assistant City Manager; Micki Rundell, Director of Finance and Administration; Keith Hutchinson, Public Information Officer, Randy Morrow, Community Services Director, Kevin Stofie, Assistant Chief of Police, Rachel Osgood, Key Account Specialist Mark Bobinger, Linda Larson, Arthur De La Cruz, Brad Smith, John McMaster, Jerry Graham, John Whitworth Joe Dan Lee, Superintendent and David McLaughlin, Assistant Superintendent, David Biesheuvel, Facilities Maintenance Brandenburg gave an overview of the idea of the School District and the City working cooperatively with each other by sharing ideas, sharing facilities, joint purchasing, etc. He gave the School Board a copy of a report that was provided a couple of years ago. He went on to discuss projects that have been done and some things that they could possibility work on together and ways to save the taxpayers money. 3. School crossing guards. There was a brief discussion regarding the accident on Leander Road. Brandenburg told the elected bodies that the City's Police Department is willing to train, assist with identifying City CounciVGISD Joint Meeting Minutes March 31, 2005 Page I of 3 effortslocation and number of guards, look at speed limits and that the city would support GISD ir their ♦ work with TXDOTregarding issues related to schools located on busy state ad There was additional discussion regarding whether or not the speed can be reduced on Leander Road and the need to work with the County and TXDOT on that issue. There was discussion that indicated that TXDOT had agreed to do a traffic study in that area. There was additional discussion of other ideas to reduce the traffic speed in other areas near schools, obtaining additional crosswalks at the entrance to Pickett, and the need to avoid the placement of schools on major highways. 4. Long-range planning issues, including land use, annexation, and transportation issues regarding new school locations. Brandenburg discussed the importance of the awareness and communication of what has been submitted, approved, and what is actually being built. He said that it is important to remember that platting is different than building. There was discussion regarding how GISD actually chooses the sites where the new schools are going to be built, how to determine how accurate population projections are going to be and that the school district needs a 3 year plan in order to make its decisions regarding whether a new school is going to be built. The trustees told the Council that school numbers have been pretty constant the last couple of years. There was additional discussion regarding acquiring and holding land for future school sites versus waiting to buy it in the future and the possibility of the land being more expensive if you buy it in the future. The elected bodies also talked about how important it was for the school district to have a working knowledge of road systems for its school planning. The trustees told the Council that the GISD Land Committees need input from the City and County for insight in the planning process. They said that it would be beneficial for City and County representatives to attend these committee meetings. The trustees indicated that the school district is trying to be proactive, but that there was a fine line between being prepared and overbuilding. There was additional discussion regarding the importance of having representatives from both the School District and the City on their respective committees and that it was very important that their respective staff have ongoing regular communication with one another regarding issues that impact the community. The City Council and the School Board clarified that their respective staffs have to have support of elected bodies to communicate with one another on an ongoing and regular basis. There was further brief discussion regarding impact fees, land cost, annexation policies, and ETJ Agreements. City CounciUGISD Joint Meeting Minutes March 31, 2005 Page 2 of 3 5. Joint School/Park sites. There was discussion regarding how well the City and GISD have worked together in the past on joint park sites at the schools. They went on to discuss the future possibility of planning together to not only have park sites at schools, but adjacent parks with green space next to the schools, which would include recreational facilities such as baseball and soccer fields. They also discussed the possibility of a joint library and clarified that the City's Library currently works with GISD in some joint efforts. There was further discussion about the cost of land, land acquisition, and strategies to acquire land for the future 6. Football Stadium Lease in San Gabriel Park. Brandenburg clarified that the term of the current lease on the Football Stadium is for 25 years, which will expire on June 1, 2007. There was further discussion regarding plans for the Recreation Center expansion and how that will impact the parking for the stadium. There was additional discussion as to whether or not a joint facility for a stadium/conference area was still viable, the need for the School District to obtain an extension of its lease, the need to continue to work together to find solutions to issues related to building a new stadium, and a brief discussion regarding the pros and cons of neutral site stadiums. 7. Joint Video Equipment Purchasing and Cable Programming. Brandenburg gave a brief history of the City's franchise agreement with Cox Communication, how the City utilizes the public access channel provided by Cox. He also gave an overview of the types of items that are placed on the public access channel. Hutchinson provided a handout to the elected bodies regarding the City's policy for placing items on the public access channel and the cost of providing those services. There was additional discussion regarding the possibility of the City and School District sharing a technology position and working together to obtain technology and purchase equipment, taping programs, etc. 8. Adjourn Motion to Adjourn 7:10pm Approved: City CounciUGISD Joint Meeting Minutes March 31, 2005 Page 3 of 3 Attest: