HomeMy WebLinkAboutMIN 05.24.2005 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
Gary Nelon presiding.
Council Present: Council Absent:
Patty Eason, Gabe Sansing, Doug Smith, Henry All Council Present
Carr, John Kirby, Farley Snell, Ben Oliver �!
Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Jim Briggs, Assistant City
Manager for Utility Operations; Patricia E. Carls, City Attorney; Sandra D. Lee, City Secretary; Micki
Rundell, Director of Finance and Administration; David Morgan, Police Chief; Anthony Lincoln, Fire Chief;
Randy Morrow, Director of Community Services; Eric Lashley, Library Director; Terry Jones; Purchasing
Director; Keith Hutchinson, Public Information Officer; Mark Miller, Transportation Services Manager;
Dave Hall, Director of Inspection Services; Shelly Hargrove, Main Street Manager and Tourism Director;
Cari Miller, Convention and Visitors Bureau Coordinator; Ed Polasek, Chief Long -Range Planner; Melissa
McCollum, Development Planner; Kimberly Garrett, Assistant Director of Recreation and Programs; Clay
Shell, Assistant Fire Chief
XTAIMPT30=4 Me,
A Sec.551.071: Consultation with Attorney
- Pending or Threatened Litigation
- Legal Advice Regarding Agenda Items and other Matters
B Sec.551.072 Deliberation on Real Property
- Consideration and possible action concerning right-of-way and easement acquisition for the SH 29/River Connector
(Wolf Ranch Parkway)
- Discussion and possible action regarding the acquisition of parkland along the North and South San Gabriel Rivers
There was no Executive Session held at this meeting.
Y
C Call to Order
The meeting was called to order at 6:00 p.m.
D Pledge of Allegiance
Mayor Nelon led the Pledge.
E Comments from the dais
- Welcome to Audience and Opening Comments -- Mayor Gary Nelon
Mayor Nelon welcomed the audience and gave a brief outline of meeting procedures.
- Review of new procedure for addressing the City Council
Mayor Nelon reviewed the new procedure for addressing the Council.
F Announcements and Comments from City Manager
Brandenburg announced:
- The following City Offices will be closed on Monday, May 30, in observance of Memorial Day:
City Hall, Georgetown Municipal Complex, Library, Municipal Court, Parks and Recreation
Administration Building, Recreation Center, Tennis Center and Visitors Center
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- There will be rj�rmal trash collection for City customers on Monuay, May 30. For questions about
trash collection, call Texas Disposal Systems at 930-1715.
- A Memorial Day Ceremony honoring all veterans and those currently serving in our military forces
will be held on Monday, May 30, at 9:30 a.m. at the Georgetown -Williamson County Veterans
Memorial, located at 2 Texas Drive in Sun City.
- City pools will open for the summer on Saturday, May 28. River Ridge, Williams Drive, and
Tennis Center pools will be closed on Memorial Day. San Gabriel and Village pools will be open
on Memorial Day.
G Public Wishing to Address Council
As of the deadline, there were no persons who requested to address the Council on items other than already posted on
the Agenda.
H Action from Executive Session
There was no action from Executive Session.
Consideration and possible action to approve the minutes of the Council Workshop on Monday, May 9, the
regular Council Meeting on Tuesday, May 10, and the Special Council Meeting on Tuesday, May 17, 2005
-- Sandra D. Lee, City Secretary
J Consideration and possible action to authorize Firefighter Physicals to be conducted by St. David's
Occupational Health Services in the amount of $15,534.00 -- Anthony Lincoln, Fire Chief
K Consideration and possible action for authorization to utilize approximately $10,000 in seized funds for the
purchase of tactical equipment to be used by the Police Department's High Risk Entry/Arrest Team for
tactical call -outs and incidents -- David Morgan, Police Chief
L Consideration and possible action to approve an amendment to the contract between the City of
Georgetown and Kasberg, Patrick and Associates, L.L.P. for professional services relating to the Hacias
Los Lobos to Highway 29 Connector water quality pond in the amount of $44,100.00 -- Mark Miller,
Transportation Services Manager and Jim Briggs, Assistant City Manager for Utilities
Motion by Kirby, second by Carr to approve the Consent Agenda in its entirety. Sansing noted that in Item L an
engineering firm from outside the City Limits is being used. Vote on the Consent Agenda: Approved 7-0.
Legislative regular Agenda
M Presentation of the outcome of the Red Poppy Festival 2005 -- Gordon Baker, Main Street Advisory Board
Chairperson, Carl Miller, Convention and Visitors Bureau Coordinator, and Shelly Hargrove, Tourism
Director and Main Street Manager
Miller announced that the Festival was a huge success, saying that it raised $9 miiiien *thousand for the
City's Facade Fund. She said there were 30,000 visitors to the Festival. Miller introduced Lucas Adams
who shared a video taken at the Festival. Council complimented the staff. (*as corrected at the Council
Meeting on 6-14-05.)
N Discusson and possible action to finalize the 2004105 budget priority listing -- Micki Rundell, Director of
Finance and Administration and Paul Brandenburg, City Manager
Rundell noted the additional items added by the Council, including: (1) ensuring adequate staffing and
related competitive employee compensation for non-public safety employees; and (2) implementing the
Airport Master Plan. She noted that the following additional strategies for alleviating immediate traffic
congestion were added: the assumption of responsibility for Austin Avenue from TXDOT; and in the
Century Plan Development Program, the addition of development of conservation subdivision ordinances
and development and implementation of voluntary and involuntary annexation plans. She asked that
Council review and adopt the list so that it can be used in preparing the 2005/2006 Annual Operating Plan.
There was discussion regarding Item 14 on the list. Oliver asked that Item 6 be modified with the second
bullet under Item 6 being: "to have as a goal the Round Rock salaries." Sansing suggested the second
bullet point on 14 be added to Item 6. Motion by Oliver, second by Sansing to approve the 2004/05 budget
priority listing as provided, along with using the same language that is in Item 14 in Item 6 regarding public
safety personnel for emergency response service.
Oliver requested clarification in the wording of Item 5. There were several suggestions for alternative
wording from the Council. Motion by Snell, second by Eason to change the wording on the second bullet to
say " Access to funds generated by the 4A sales tax." Sansing offered a friendly amendment to change the
title of the item to: "Continue funding for economic development/industrial recruitment." Snell and Eason
accepted the friendly amendment. There was further discussion. Vote on the amendment: Approved
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7-0. Vote on the original motion: Approved 7-0.
Following is the approved 2005/06 budget priority listing:
1. Continue revitalization and economic development
- Implement Master Plan for Williams Drive Gateway redevelopment.
2. Continue maintenance of the Overall Transportation Plan
- Contracted with Wilber Smith to update OTP for 2006/07
- Activate Transportation Advisory Board to identify funding opportunities for transportation needs.
3. Continue implementation of Downtown Master Plan
- Implement historic abatement program.
- Expand underground electric system conversion in Downtown.
- Complete Downtown Regional Water Quality Plan implement by constructing second pond.
- Expand the wayfinding signage program.
4. Improve quality of services while keeping Property Taxes low
- Fund 11 new public safety positions to improve response and workload issues in Police & Fire.
- Prepare specifications for an updated Customer Information System to continue to provide excellent
customer service in utilities.
5. Continue funding for economic development/ industrial recruitment
- Continue designated amount of funding in GTEC equal to 25% of annual revenue as committed
funding for non -designated transportation related economic development projects.
- Access to funds generated by 4A sales tax
6. Improve emergency response service levels
- Fund 11 new public safety positions to improve response and workload issues in Police & Fire.
- Increase public safety compensation plan funding to be 100% of Round Rock
- Develop a community -wide plan for dispatch services.
7. Alleviate immediate traffic congestion
- Assume responsibility for signalization of traffic lights within City.
- Assume responsibility for Austin Avenue from TxDot
8. Expand sewer maintenance program to include Edwards Aquifer
- Implement Year 3 testing, and Year 2 repairs of system
9. Expand and coordinate Parks system
- Develop Master Plan for Garey Park.
- Complete design for expansion of Recreation Center.
- Expand and renovate Community Center in San Gabriel Park.
- Continue playground replacement program in City parks.
10. Century Plan Update program
- Hire a consultant to coordinate the update process
- Develop conservation subdivision ordinances
- Develop and implement voluntary and involuntary annexation plan
11. Develop an Affordable Housing program
- Implement Affordable Housing Task force recommendations
12. Expand Records Management program
- Adopt a city-wide records management plan, as developed by consultant in 2005
- Expand lasertiche program to other areas of the City, as outlined in the city-wide records
management program
13. Expand recycling opportunities
- Construct transfer station that will offer additional recycling opportunities
- Create a downtown recycling center
14. Ensure adequate staffing and related competitive compensation for non-public safety
employees
- Review staffing levels for non-public safety personnel
- Develop funding plan to implement market adjustments to be 100% of Round Rock in competitive
non-public safety compensation in 2005/06.
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O Consideration and possible action to award a contract to Brockway, Gersbach, McKinnon & Niemeier, P.C.,
a certified public accounting firm, to perform the independent audit of City accounts for the fiscal year
ended September 30, 2005 with annual renewal for up to four subsequent years -- Micki Rundell, Director of
Finance and Administration
Rundell explained the process for selecting the auditor. Motion by Carr, second by Eason to approve the
contract award. Approved 7-0.
P Consideration for the selection of Satterfield & Pontikus Construction, Inc. as the Construction
Manager -at -Risk for the construction of the Library and Fire Station in an amount not to exceed $927,240
-- Terry Jones, Purchasing Director and Tom Yantis, Assistant City Manager
Jones explained the process for selection of the construction manager -at -risk. He said the Selection
Committee was composed of Councilmembers Eason, Kirby, and Oliver, and staff members Tom Yantis,
Joel Weaver, Tom Benz and Terry Jones, who met to determine criteria and interviewed six contractors.
There were questions and comments from the Council. Motion by Kirby, second by Carr to approve the
selection. Approved 64. (Sansing opposed) Sansing said he objected to paying $141,000 more because
of a few higher grade points. He said if the prices had been close, grade points would be important, but
pointed out that the difference is more than 10% of the project.
Q Consideration for the selection of Eleven Thirteen Architects to provide architectural services for the
design of the Community Center in an amount not to exceed $159,650.00 -- Terry Jones, Purchasing
Director and Tom Yantis, Assistant City Manager
Jones explained the process for determining the architect. He said the Architectural Selection Team was
composed of staff members Tom Yantis, Randy Morrow, Kimberly Garrett and Terry Jones. Motion by
Sansing, second by Oliver to approve Eleven Thirteen Architects for the design of the Community Center.
Approved 7-0. Sansing said he was pleased that a local architect had been chosen, and he complimented
Tom Nichols on work done previously by Eleven Thirteen Architects.
R Consideration and possible action regarding a resolution appointing Directors to the 4A Development
Corporation for the purposes authorized in the Development Corporation Act of 1979, and by the voters at
the City of Georgetown Election held on May 7, 2005 --Paul E. Brandenburg, City Manager
Brandenburg noted that at the workshop on Monday, one of the "next steps" in the process for the 4A tax is
to appoint the directors.
Nelon suggested that the two at -large citizen members of the Corporation be Rick Smith, Chair of the
Economic Development Commission and Ron Shelley, Chair of the Georgetown Community Foundation,
serves on several corporate boards, and is the former head of Texas Instruments in Austin. He asked for a
motion to appoint the members, including the three councilmembers. Motion by Eason, second by Smith
to appoint Rick Smith, Ron Shelley, Henry Carr, Ben Oliver and Farley Snell to the 4A Development
Corporation. Sansing said he is of the opinion that no councilmembers should be members of this group.
He said he thinks citizens should be the members, and councilmembers should be the "watch dogs."
Approved 6-1. (Sansing opposed)
S Consideration and possible action on a Public Review Final Plat for 17.50 acres in the William Addison
Survey to be known as University Park, Unit Two, Section One, Phase D, located off University Park
Drive -- Melissa McCollum, Development Planner and Bobby Ray, Interim Director of Planning and
Development
McCollum explained that this is the last plat for the University Park Subdivision and approval is
recommended by the staff and it was unanimously approved by the Planning and Zoning Commission.
Motion by Snell, second by Carr to approve the final plat. Approved 7-0.
T Consideration and possible action on a Preliminary Plat for 55.61 acres in the John Sutherland Survey to
be known as Snow Woods Subdivision, located on FM 2338 west of Jim Hogg Road -- Melissa McCollum,
Development Planner and Bobby Ray, Interim Director of Planning and Development
McCollum explained the item, saying the subdivision is outside the City Limits and uses septic systems.
She said staff and the Planning and Zoning Commission recommend approval. Snell confirmed that
developments in the extra -territorial jurisdiction (ETJ) are subject to the Unified Development Code (UDC).
Motion by Snell, second by Carr to approve the preliminary plat. Approved 7-0.
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U Second Reading of an ordinance amending the 2004/05 Annual Operatr g Plan Element (budget) for
various adjustments relating to staff additiions, contracts and capital improvements -- Laurie Brewer,
Controller and Micki Rundell, Director of Finance and Administration
Rundell recalled that the adjustments were explained at the Mid -Year Review and read only the caption on
second reading. Motion by Smith, second by Eason to approve Ordinance 2005-35. Approved 6-1.
(Sansing opposed)
V Public Hearing / First Readings
1. Public Hearing to consider amending the following Sections of the Unified Development Code
(UDC): Table 10.02; Table 10.06.010 and Section 10.06.030 pertaining to the regulation of Flags and
Flag Poles -- Dave Hall, Director of Inspection Services and Tom Yantis, Assistant City Manager
Hall explained the item, saying the amendments should provide more flexible language and standards
for the placement of flags and flag poles. He said this amendment states that the maximum area
allowed for governmental flags is 32 square feet and the maximum height of flag poles is 24 feet for all
zoning districts, as measured from the base of the pole to the top, regardless of where the
governmental flag pole is located. The public hearing was opened at 6:45 p.m.
Speaker, Moises Berrun, questioned the measuring criteria for the flag pole on a roof top. He said he
thinks the ordinance is unclear. Mayor Nelon suggested that he check out the federal guidelines from
which these criteria were taken.
Hall said that the regulations in the ordinance were taken from the CRS Report for Congress, updated
August, 2004. Brandenburg noted that the purpose of the ordinance was to conform with the federal
guidelines. The public hearing was closed at 6:50 p.m.
2. First Reading of an Ordinance amending the following Section of the Unified Development Code
(UDC): Table 10.02; Table 10.06.010 and Section 10.06.030 pertaining to the regulation of Flags and
Flag Poles -- Dave Hall, Director of Inspection Services and Tom Yantis, Assistant City Manager
Hall read the caption only of the ordinance on first reading after having satisfied the requirements of the
City Charter. Motion by Eason, second by Carr to approve the ordinance on first reading. Motion by
Snell, second by Eason to amend to change the maximum size of a flag to 8 x 5 feet or 40 square feet.
Snell said there is no flag in the size of 32 square feet. He said they are either 24 square feet or 40
square feet. There was discussion regarding the sizes of various flags, such as non -American flags.
Approved 6-1. (Smith opposed) Vote on Original Motion as amended: Approved 7-0.
3. First reading of an ordinance for a Comprehensive Plan Amendment to change the Intensity Level
from Level 1 to Level 4 for 185 acres in the Woodruff Stubblefield Survey, to be known as Mankins
Springs, located south of State Highway 29 and east of County Road 102 -- Edward G. Polasek, AICP,
Chief Long Range Planner and Bobby Ray, Community Development Ilnterim Director
Polasek explained the item, saying the developer has prepared a schematic showing that the
development complies with the City's Land Use Plan. He said Intensity Level 4 allows up to 82,500
square feet of commercial, 230 apartments, and 535 residential units. Oliver expressed concern about
voting on intensity level and said he would prefer to defer this decision until Council is assured how this
property will be developed. Polasek read only the caption of the ordinance on first reading after having
satisfied the requirements of the City Charter. Motion by Smith, second by Sansing to approve the
ordinance on first reading. There was further discussion regarding delaying the intensity level
approval.
Applicant, Paul Linehan of Land Strategies, Inc., the developer, displayed maps showing the intended
uses of the property. He said Intensity Level 4 is consistent with the levels in the area. He showed the
area where SH130 will go through the property. He noted that water capacity can be provided by
Jonah Water and said he has checked with Jim Briggs regarding future wastewater service from the
Dove Springs Plant.
Snell asked and received confirmation that there is a limit on the amount of commercial development
that can occur. He asked and received assurance that if someone else becomes the developer of that
property there can be no changes. Polasek suggested inserting specific acreages, square footages, or
units in the ordinance to limit it to the current development. Snell confirmed that the Council will also
determine approval of the platting of the lots, and if the property is annexed, the Council would approve
zoning as well. Smith said that because of the proximity to SH130, he thinks commercial development
is proper. Vote on the motion: Approved 7-0.
W Consideration and possible action to establish term limits on the office of Mayor Pro Tem -- Gabe
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Sansing, Councilmembei District 2
Sansing said he feels the Mayor Pro Tem position is an honorary position and could be handled by any
member of the Council. Motion by Sansing, second by Carr that the position should be limited to one year
so that others on the Council have an opportunity to serve. There was discussion. Vote on the motion:
Denied 6-1. (Eason, Smith, Carr, Kirby, Snell and Oliver opposed)
X Consideration and possible action to authorize the Mayor to sign a Statement in Support for the
Commencement of Negotiations on the Elimination of Nuclear Weapons -- Mayor Gary Nelon
Nelon said this item was placed on the agenda because the Mayor does not make statements of support
without approval from the Council. Motion by Smith, second by Carr to table the item. Snell said he
believes a motion to table is for placing one item aside while another item is handled. Motion denied. 4-3.
(Eason, Kirby, Snell, and Oliver opposed.) Snell said the letter came from colleagues of the Mayor at the U.
S. Conference of Mayors. Snell said he feels the Mayor has the authority to sign the statement without
involving the Council. There was further discussion regarding whether it is proper to place the City Council
in a position to make the decision. Smith said he thinks national issues such as these should not be
discussed by the City Council. Motion by Snell, second by Eason to support the Mayor in his decision on
whether to sign the document. Motion by Kirby to amend to direct the Mayor to not sign the Statement.
The motion died for lack of second. Vote on previous motion: Denied 4-3 (Sansing, Smith, Carr and
Kirby opposed) Motion by Sansing to dismiss the item from the agenda. The motion died for lack of
second. Motion by Snell, second by Carr that the Council take no position on this issue. Approved 6-1.
(Kirby opposed)
ayor GAry Nelon
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The meeting was adjourned at 07:33 PM.
Secretary Sandra Lee