HomeMy WebLinkAboutMinutes_GUS_11.16.2009
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Monday, November 16, 2009
The Georgetown Utility System Advisory Board Special Session of the City of Georgetown, Texas, met on
Monday , November 16, 2009.
Board Members Present:
Bill Sattler - Chair, Richard Lenning - Secretary, Patty Eason, Stephen Quinn, Temple Page, Patty Eason
(arrived at 2:05)
Board Members Absent:
Fred Beach - Vice Chair, John Nett
Staff Present:
Jim Briggs, Jana Kern, Sheila Mitchell, Tom Benz, Steve Glenn, David Thomison, Ken Arnold, Marsha
Iwers, Chris Foster, Walter Koopmann, Glenn Dishong
Minutes
Regular Meeting
Mr. Bill Sattler called the Special GUS Board meeting held on Monday, November 16, 2009 to order at 2:
00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the Special GUS Board meeting
held on October 19, 2009. -- Jana Kern
Discussion: None
Action: Motion by Page, seconded by Quinn to approve the minutes as presented
Approved 3-1-3 (Lenning abstaining, Eason absent this vote only, Beach & Nett absent)
II. Consideration and possible recommendation of award of the City’s annual Water and
Wastewater Pipe and Fittings, Bid No. 29064 to the various bidders for an estimated amount of
$136,974.91. -- David Thomison
Discussion: Thomison stated that bids were taken on September 28, 2009, with the option to renew
for one additional year. These parts and supplies are used for maintenance and repair of the water
distribution and wastewater collection systems.
Action: Motion by Quinn, seconded by Lenning, to award of the City ’s annual Water and Wastewater
Pipe and Fittings, Bid No. 29064 to the various bidders for an estimated amount of $136,974.91.
Approved 5-0-2 (Beach & Nett absent)
III. Consideration and possible recommendation to approve the contract for the SG-P1
(Southwestern Wastewater Interceptor) to Joe Bland Construction, LP of Austin, Texas, for the
amount of $716,712.55. -- Michael Hallmark, Tom Benz
Discussion: Benz stated that this project includes the construction of approximately 2708 LF of 33"
Wastewater line, 13 LF of 12" water line, 250 LF of 48" s teel encasement by bore, 12 manholes, and a
weir box.
Action: Motion by Lenning, seconded by Quinn to approve the contract for the SG-P1 to Joe Bland
Construction, LP for the amount of $716,712.55.
Approved 5-0-2 (Beach & Nett absent)
IV. Consideration and possible recommendation to renew the Professional Services Agreement
between the City of Georgetown and ElectSolve to provide operations services for the City's
Automatic Meter Reading System in the amount of $61,200.00. -- Ken Arnold
Discussion: Arnold stated that this is an extension of the original contract dated December 2006.
ElectSolve provides 24/7 technical system support, consulting and on site solution management. They
will also continue to enhance and streamline meter reading system processes to maximize efficiencies
and to increase overall system reliability.
Action: Motion by Quinn, seconded by Lenning, to renew the Professional Services Agreement with
ElectSolve to provide operations services for the City's Automatic Meter Reading Syste m in the
amount of $61,200.00.
Approved 5-0-2 (Beach & Nett absent)
V. Consideration and possible recommendation to authorize the approval of the annual license
renewal and system support of software and hardware repair for the AMR Genesis and MVRS
system between the City of Georgetown and Itron Incorporated in the amount of $52,480.71. -- Ken
Arnold.
Discussion: Arnold stated that this is for the licensing renewal, system support of software &
hardware for our AMR equipment. Itron has been providing this support since 2001.
Action: Motion by Page, seconded by Lenning, to authorize the approval of the annual license
renewal and system support of software and hardware repair for the AMR Genesis and MVRS
system with Itron Incorporated in the amount of $52,480.71.
Approved 5-0-2 (Beach & Nett absent)
VI. Consideration and possible recommendation to approve Task Order MEI-10-001 with McCord
Engineering, Inc, of College Station, Texas, for professional services related to Capital Improvement
Planning (CIP) and Electric Master Plan updating for an amount not to exceed $85,000.00. --Steve
Glenn, Tom Benz
Discussion: Glenn explained that this item is for developing the five year electric CIP plan and
incorporating it into the Electric Master Plan. The Master Plan is reviewed and updated yearly as to
operational and development changes in the electric territory.
Action: Motion by Lenning, seconded by Quinn to approve Task Order MEI -10-001 for professional
services related to CIP and Electric Master Plan updating for an amount not to exceed $85,000.00.
Approved 5-0-2 (Beach & Nett absent)
VII. Discussion and possible action regarding the Project Progress Report and timelines. -- Michael
Hallmark, Tom Benz
EARZ V, Rock Street WW Extension, SG3-A, SG-P1, River Down/River Ridge Lift Station
Decommission, 2006 Annexation, LWTP Clearwell, LWTP Filter #10 & Sun City pumps #4 & 5 .
Action: None
EXECUTIVE SESSION Called to order 2:49 PM
Motion by Lenning, seconded by Quinn, that Item "H" is a competitive matter to be discussed
under Executive Session under Chapter 551 of the Texas Government Code of the Energy Services
Department as provided under Section 551.086.
Approved 5-0-2 (Beach & Nett absent)
VIII. Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government
Code to discuss matters or take action on a"competitive matter" of the Energy Services
Department as provided under Section 551.086
- Discussion and possible recommendation concerning 2010 Energy above the Cap Load - Jim Briggs
RETURN TO REGULAR SESSION Called back to order 3:10 PM
IX. Action from Executive Session.
Motion by Lenning, seconded by Quinn to recommend to City Council execute the CPS 2010 energy
above the Cap load that was discussed in Executive Session.
Approved 5-0-2 (Beach & Nett absent)
X. Discussion and possible action on choosing a December GUS Board Meeting Date. -- Jim Briggs
Discussion: Briggs stated that in the month of December Council will only be meeting once on
December 8th. Staff was looking at having the GUS Board meeting on November 30th to be able to
move items to Council. Kern stated that there is a bid opening on November 16th and another bid
opening on December 2nd. Staff was planning on taking both bids to the first Council meeting in
January. The regular GUS Board meeting is scheduled for December 23rd and staff would like to
move this to December 15th at 2:00 p.m.
Action: Motion by Lenning, seconded by Quinn to hold the December GUS Board meeting on
December 15, 2009 at 2:00 p.m.
Approved 5-0-2 (Beach & Nett absent)
Motion by Page, seconded by Lenning to adjourn meeting.
Approved 5-0-2 (Beach & Nett absent)
Adjournment
The meeting was adjourned at 03:30 PM.
Approved : Attest:
_______________________ ________________________
Bill Sattler - Chair Richard Lenning - Secretary