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Home My WebLink AboutMinutes_GUS_09.23.2009 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, September 23, 2009 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , September 23, 2009. Board Members Present: Bill Sattler - Chair, Fred Beach - Vice Chair, Richard Lenning - Secretary, John Nett, Stephen Quinn, Temple Page Board Members Absent: Patty Eason Staff Present: Jim Briggs, Jana Kern, Paul Elkins, Tom Benz, Glenn Dishong, Laurie Brewer, Chris Foster, Dav id Thomison, Peggy Leatherman, Marsha Iwers, Micki Rundell, Steve Glenn OTHERS PRESENT: Jennifer McKnight - CTSUD Minutes Regular Meeting Mr. Bill Sattler called the regular GUS Board meeting to order on Wednesday, September 23, 2009 at 10:00 a.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. Consideration and possible action to approve the minutes from the Regular GUS Board meeting held on August 18, 2009. -- Jana Kern Discussion: None Action: Motion by Nett, seconded by Lenning, to approve the minutes as presented. Approved 6-0-1 ( Patty Eason Absent) II. Discussion and possible action with regard to the change to SEC 4.1 - Time and Date of Regular Meetings of Bylaws for the Georgetown Utility Systems Advisory Board -- Jim Briggs Discussion: Briggs explained the item. Quinn brought to the Boards attention that not having a set date for meetings makes it difficult to have a monthly plan for those of us that do not go to work everyday. Briggs stated that with he would like to have a set meeting day and time for 6 months or a year out. This will be looked at on an annual basis. Page suggested that in section 2.1 that the words " storm water drainage" be removed since that now falls under the Georgetown Transportation Advisory Board; and add landfill management. Briggs stated that a change to Sec 2.1 might also change the Charter and/or the Ordinances of the City. Briggs said the he would check into this and get back to the Board. Action: Motion by Lenning, seconded by Quinn to approve the chang e to Sec 4.1 of the GUS Bylaws schedule. Staff to bring a 12 month meeting schedule for Boards review to the next Board meeting. Briggs to look into the question of the removal of the environmental engineering for storm water drainage from Sec 2.1. Friendly amendment from Page: adding to Sec 2.1 Land Fill Management. Amendment accepted. Approved 6-0-1 (Eason absent) III. Discussion and possible action regarding the Project Progress Report and timelines including projects: -- Michael Hallmark, Tom Benz Discussion: Benz presented the projects to the Board. EARZ Phase V: Final design is about 90% complete. Planning on going out for bid in November. 4th Pump at Leander Pump Station : Construction is complete Escalera Elevated Water Storage Tank : The tank is in service. Still need to do final clean up and install fence. Rock Street WW Extension: There is about 28LF of boring left to be done. SG3-A: All of the wastewater line has been installed. Working on manhole testing and main line. SG-P1: No Change River Down/River Ridge Lift Station Decommission : Preliminary Engineering complete. Final design is about 50% complete San Gabriel WWTP Wet Weather & Irrigation Water Improvements : Complete 2006 Annexation: Finalizing field notes and appraisals. LWTP Clearwell: Bid opening is scheduled for September 29, 2009. Action: None IV. Consideration and possible recommendation for the award of the annual bid for electric wire to various bidders in the estimated amount of $612,080.00. -- Paul Elkins Discussion: Elkins explained that this is the annual bid for electric wire. Material will be ordered on an as needed basis, stored in the City's warehouse. Action: Motion by Lenning, seconded by Quinn to award the annual electric wire bid to the various bidders for an estimated amount of $612,080.00. Approved 6-0-1 (Eason Absent) V. Discussion and possible recommendation regarding the Williamson County Regional Raw Water Line intake structure pumping upgrades planned by the Brazos River Authority -- Glenn Dishong 31:00 Discussion: Dishong stated that the current utilization of the existing pumps with a capacity of approximately 26 MGD, the potential for a continuation of the current drought conditions and the lead times associated with expanding the intake structure at Lake Stillhouse Hollow has lead BRA to pursue expansion for the intake structures to increase the pumping capacity to 40 MGD. With the long lead times to acquire the additional pumps, it has led to the consideration of purchasing a spare 1,250 HP pump. The approximate cost of the spare pump, not including installation, is $800,000.00 with a delivery date of April 2010. There was lengthy discussion with lot of questions on costs and capacity. Full discussion on tape. Staff is recommending that BRA pursue the addition of the two 2,500 HP pumps by June 2010 and that BRA purchase spare parts for the existing pumps at a cost of approximately $60,000 instead of purchasing the additional 1,250 HP pump. Action: Motion by Nett, seconded by Lenni ng to support staffs recommendation for BRA to pursue addition of the two 2,500 HP pumps by June 2010 and that BRA purchase spare parts for the existing pumps at a cost of approximately $60,000 instead of purchasing the additional 1,250 HP pump. Approved 5-1-1 (Eason absent, Sattler opposed) VI. Consideration and possible recommendation of an interlocal agreement between CTSUD and the City of Georgetown regarding regional water systems improvements. -- Glenn Dishong Discussion: Dishong introduced the new General Manger of CTSUD – Jennifer McKnight. Dishong stated that this agreement provides for the specific actions and terms initially discussed in the CTSUD/Georgetown MOU executed on February 25, 2009. Staff recommends approval of the interlocal agreement regarding regional water system improvements. Action: Motion by Beach seconded by Lenning to accept and forward staffs recommendation to Council. Approved 5-1-1 (Eason absent, Sattler abstained) Motion by Lenning, seconded by Nett, that Item "G" is a competitive matter to be discussed under Executive Session under Chapter 551 of the Texas Government Code of the Energy Services Department as provided under Section 551.086. Approved 6-0-1 (Eason Absent) Board break 11:47 Board resumed in Executive session EXECUTIVE SESSION Called to order at 11:56 a.m. VII. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a"competitive matter" of the Energy Services Department as provided under Section 551.086 - Discussion and possible recommendation concerning a MOU with CPS on STNP unit 3 & 4. -- Jim Briggs - Discussion and possible recommendation concerning Panda Energy. -- Jim Briggs RETURN TO REGULAR SESSION Called back to order at 12: 44 P.M. VIII. Action from Executive Session: Motion by Quinn, seconded by Lenning, to direct staff to continue with negotiations on an MOU with CPS. Approved 6-0-1 (Eason absent) Motion by Beach, seconded by Lenning to adjourn meeting Approved 6-0-1 (Eason absent) Adjournment The meeting was adjourned at 12:50 PM. Approved : Attest: _______________________ ________________________ Bill Sattler - Chair Richard Lenning - Secretary