HomeMy WebLinkAboutMinutes_GUS_08.18.2009
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, August 18, 2009
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
August 18, 2009.
Board Members Present:
Bill Sattler - Chair, Richard Lenning - Secretary, Patty Eason, John Nett, Stephen Quinn, Temple Page
Board Members Absent:
Fred Beach
Staff Present:
Paul Brandenburg, Jana Kern, Tom Benz, Jimmy Sikes, Peggy Leatherman, Chris Foster, Marsha Iwers,
Laurie Brewer
Minutes
Regular Meeting
Mr. Bill Sattler called the regular GUS Board meeting to order on Tuesday, August 18, 2009 at 2: 09 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the Regular GUS Board meeting
held on July 21, 2009. -- Jana Kern
Discussion: Correction under Item"C" discussion, second sentence "Cities" s/b "City's".
Action: Motion by Nett, seconded by Lenning to approve minutes with stated correction.
Approved 5-0-1 (Eason abstain due to absence, Fred Beach absent)
II. Discussion and possible action regarding the Project Progress Report and timelines including
projects: -- Michael Hallmark, Tom Benz
EARZ V: 4th Pump at Leander Pump Station: Escalera Elevated Water Storage Tank: Rock Street WW
Extension: SG3-A: SG-P1: 16" Irrigation Water Line & Irrigation Pump Station Improvements: San
Gabriel WWTP Wet Weather & Irrigation Water Improvements: 2006 Annexation: LWTP Clearwell
Discussion: Benz gave an update on the projects
Action: None
III. Consideration and possible recommendation to approve Task Order No. CDM -09-007 with Camp
Dresser & McKee, Inc. (CDM), of Austin, Texas, for professional services relat ed to the design and
construction of a Lake Water Treatment Plant Expansion (LWTP) Filter #10 and Sun City Pump No. 4
for $183,000.00. -- Tom Benz
Discussion: Benz explained that the utility needs to expedite the expansion of the LWTP Filter #10
and Sun City Pump #4 for emergency health and safety reasons in order to provide sustainable
potable water supply, maintain fire protection and provide some back up for the ground water
supply by the summer of 2010.
This task order provides for the regulatory, design, bidding and construction phase of the LWTP
expansion. CDM is the best qualified firm to perform this work due to their knowledge of the LWTP.
Action: Motion by Nett, seconded by Lenning to approve Task Order No. CDM -09-007 with Camp
Dresser & McKee, Inc. for an amount of $183,000.00.
Approved 6-0-1 (Beach absent)
IV. Consideration and possible recommendation for the award of the annual bid for electric metering
material to various bidders in the estimated amount of $200,000.00. -- Ken Arnold
Discussion: Jimmy Sikes explained that bids were received for the purchase of electric metering
material on a one year period. Staff recommendation is to award this bid to the low bidder for each
item.
Action: Motion by Lenning, seconded by Quinn to award the annual electric metering material bid to
the various bidders in an estimated amount of $200,000.00.
Approved 6-0-1 (Beach absent)
V. Consideration and possible action to move the Regular GUS Board meeting day and time. -- Jana
Kern, Jim Briggs
Discussion: Kern stated that due to the change to the City Council process on when they receive their
Council packets, staff evaluated our Board process and this is requiring us to change the meeting date
and time. With this change it will allow staff appropriated time for consideration, recommendations
and modification to items before they go into the Council packets. Staff is requesting that the meeting
day and time be the Wednesday following the seconded Council meeting of the month (4th
Wednesdays) at 9:00 or 10:00 a.m.
Action: Motion by Page, seconded by Lenning to move the regular GUS Board meeting to the fourth
Wednesday of the month with a start time of 10:00 a.m. GUS Board bylaws will be updated and
brought back to the next Board meeting
Approved 6-0-1 (Beach absent)
Motion by Lenning, seconded by Quinn to adjourn meeting.
Approved 6-0-1 (Beach absent)
Adjournment
The meeting was adjourned at 02:50 PM.
Approved : Attest:
_______________________ ________________________
Bill Sattler - Chair Richard Lenning - Secretary