HomeMy WebLinkAboutMinutes_GUS_07.21.2009
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, July 21, 2009
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , July
21, 2009.
Board Members Present:
Bill Sattler - Chair, Fred Beach - Vice Chair, Richard Lenning - Secretary, John Nett, Temple Page
Board Members Absent:
Patty Eason, Stephen Quinn
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Paul Elkins, Marsha Iwers, Chris Foster, Mark Miller, Ken Arnold,
Jordan Maddox
OTHERS PRESENT:
Rex Woods - McCord
Minutes
Regular Meeting
Mr. Bill Sattler called the Regular GUS Board meeting to order on Tuesday, July 21, 2009 at 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the Special GUS Board meeting
held on June 23, 2009. -- Jana Kern
Discussion: Nett stated that in the June minutes - Item "E" the last sentence says " Haynie will also
construct ...." should be Haynie will also design...
Action: Motion by Page, seconded by Lenning to approve minutes with stated correction.
Approved 5-0-2 (Patty Eason and Stephen Quinn absent)
II. Discussion and possible action regarding the Project Progress Report and timelines -- Michael
Hallmark/Tom Benz.
Park WTP Clearwell, 4th Pump at Leander Pump Station, Escalera Elevated Water Storage Tank
Rock Street WW Extension, SG3-A, SG-P1, 16” Irrigation Water Line & Irrigation Pump Station
Improvements San Gabriel WWTP Wet Weather & Irrigation Water Improvement s, 2006 Annexation.
Action: None
III. Consideration and possible recommendation to approve Task Order No. KPA-09-005 with
Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to Edwards
Aquifer Recharge Zone Rehabilitation (EARZ) Phase V in the amount of $62,514.00. -- Michael
Hallmark, Tom Benz
Discussion: Benz explained the item stating TCEQ requires that wastewater systems over EARZ be
tested and defects be corrected. Ninety five percent of the City's wastewater system is over the EARZ.
The wastewater department did all of the testing. They did find some defects in the line and with
some of the manholes.
Action: Motion by Lenning, seconded by Nett to approve Task Order No. KPA-09-005 with Kasberg,
Patrick & Associates, LP, for professional services related to EARZ Phase V in the amount of
$62,514.00.
Approved 5-0-2 (Eason & Quinn absent)
IV. Consideration and possible recommendation to award the bid for the purchase of Skylift Mini
Derrick from Nesco Sales and Rentals of Bluffton, IL, in the amount of $126,900.00. -- Paul Elkins
Discussion: Elkins stated that this equipment will be utilized by the electric operations department
for installation and maintenance of overhead and underground electric facilities along rear lots or
areas not easily accessible by normal equipment. S.D.P. was the l ow bidder but the machine did not
meet the required specifications. Staff is recommending the next low bidder which was from Nesco
Sales and Rentals.
Action: Motion by Page, seconded by Lenning to award the bid for the purchase of Skylift Mini
Derrick from Nesco Sales and Rentals in the amount of $126,900.00.
Approved 5-0-2 (Eason & Quinn absent)
V. Consideration and possible recommendation for the award of the annual bid for flexible base
material, sand, rock, and sandy loam to vendors Georgetown Transportation of Jarrell, Texas, Jag
Trucking of Georgetown, Texas “by lot” in the estimated total amount of $71,750.00. -- Marsha Iwers
Discussion: Iwers stated that these annual bid was for flexible base material, sand, rock and sandy
loam. The unit prices that were bid also includes delivery of the material to our facility. The using
departments will order on an as needed basis. Iwers also mentioned that staff did not change the
quantities from last year and the bid came in a little over $20,000.00 less.
Action: Motion by Nett, seconded by Lenning to award the annual bid for flexible base material,
sand, rock, and sandy loam to vendors Georgetown Transportation, Superior Crushed Stone and Jag
Trucking “by lot” in the estimated total amount of $71,750.00.
Approved 5-0-2 (Eason & Quinn absent)
Motion by Nett, seconded by Lenning that Item "F" is a Competitive Matter under Sec.551.086 of
the Texas Government Code.
Approved 5-0-2 (Eason & Quinn absent)
EXECUTIVE SESSION Called to order at 2:24 p.m.
VI. Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government
Code to discuss matters or take action on a"competitive matter" of the Energy Services
Department as provided under Section 551.086
- Presentation of the Electric Services Master Plan --Tom Benz
RETURN TO REGULAR SESSION @ 3:10 p.m.
VII. Consideration and possible recommendation on the adoption of the new Executive Summary to
the 2030 Comprehensive Plan regarding Water and Electric Services Pl an Elements. -- Tom Benz
Discussion: Benz explained the item. The City Charter requires the City's Comprehensive Plan to
include a Utility Element that includes water, wastewater, and electric. When Planning and Utility
staff examined the adoption process for the three executive summaries, they thought if they were able
to combine the three into one executive summary that would not have to be reexamined and adopted
every three years. The new summary will reference the ongoing Master Plan updates for wate r and
electric services. This new summary will also satisfy the requirements of the Charter.
Action: Motion by Lenning, seconded by Nett to approve the new executive summary as presented.
Approved 5-0-2 (Eason & Quinn absent)
Motion by Lenning, seconded by Nett to adjourn.
Approved 5-0-2 (Eason & Quinn absent)
Adjournment
The meeting was adjourned at 03:15 PM.
Approved : Attest:
_______________________ ________________________
Bill Sattler - Chair Richard Lenning - Secretary