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Home My WebLink AboutMinutes_GUS_02.17.2009 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, February 17, 2009 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , February 17, 2009. Board Members Present: Riki Young - Chair, Bill Sattler - Vice Chair, Richard Lenning - Secretary, Stanley Bland, Fred Beach, Temple Page, Patty Eason (arrived at 2:03) Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Kathy Ragsdale, Marsha Iwers, Mark Miller, Chris Foster, Peggy Leatherman, Glenn Dishong, David Thomison Minutes Regular Meeting Mr. Riki Young called the regular GUS Board meeting to order on Tuesday, February 17, 2009 at 2:01 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. Consideration and possible action to approve the minutes from the Special GUS Board meeting held on January 28, 2009. -- Jana Kern Discussion: None Action: Motion by Lenning, seconded by Sattler to approve minutes as presented Approved 6-0-1 (Patty Eason absent for this vote only) II. Discussion and possible action regarding the Project Progress Report and timelines including projects: -- Michael Hallmark/Tom Benz Park WTP Clearwell: completed 4th Pump at Leander Pump Station : No change Escalera Elevated Water Storage Tank : Pedestal is complete. Started construction on the tank. Rock Street WW Extension: No change SG3-A: Award of bid will be discussed in Item "E" of this agenda . SG-P1: No change 16” Irrigation Water Line & Irrigation Pump Station Improvements: Working on the pump station improvements and site cleanup. San Gabriel WWTP Wet Weather & Irrigation Water Improvements : Setting forms on the headworks and working on irrigation pump cans. 2008 Street Rehab: Concrete work and type "B" asphalt is complete on Ash Street, Mimosa Street, 8th Street, and 10th Street. Wastewater is complete. Water services from 16h Street to 20th Street remain. Projected utility completion is by the end of February. Action: None III. Consideration and possible recommendation for the award of the annual bid for miscellaneous fiber optic materials to various vendors in an amount not to exceed $250,000.00 annually. -- Jimmy Sikes Discussion: Iwers explained this item. This is a rebid for our fiber optic material. This material is used primarily for new installations. Materials will be ordered on an as needed basis. Action: Motion by Lenning, seconded by Sattler to award of the annual bid for miscellaneous fiber optic materials to various vendors in an amount not to exceed $250,000.00 annually. Approved 7-0 IV. Consideration and possible recommendation to approve Task Order No. CDM-09-002 with Camp Dresser & McKee, Inc. (CDM), of Austin, Texas, for professional services related to the design and construction of a 3 MG ground storage tank for $488,900.00. -- Glenn Dishong & Thomas R. Benz Discussion: Dishong explained this item is for the design and construction management of a 3MG ground storage tank. This tank is to be located at the Lake Georgetown Wate r Treatment Plant (LGWTP). With the construction of this tank it will be the second tank of this size and will meet the needs of future water storage as envisioned by the 2008 Master Plan. Benz stated that the cost of this project is not $488,900.00 but should be $291,600.00. CDM was selected for this task order because they designed the LGWTP and have a working knowledge of the site. This task order outlines the scope and costs to prepare a Site Master Plan, necessary design, engineering, construction management, surveying, geotechnical, archaeology, geologic assessments and regulatory submittals for the 3MG ground storage tank. Action: Motion by Page, seconded by Sattler to approve Task Order No. CDM -09-002 with Camp Dresser & McKee, Inc. (CDM), of Austin, Texas, for professional services related to the design and construction of a 3 MG ground storage tank for $291,600.00. Approved 7-0 V. Consideration and possible recommendation to award a contract for the construction of the San Gabriel Wastewater Improvements (SG3-A). -- Glenn Dishong & Thomas R. Benz Discussion: Dishong stated that this project will provide additional peak flow capacity in the Dove Springs WWTP collection basin by diverting peak flows from the Smith Branch Lift Station into a new interceptor and a Southwestern Lift Station to the San Gabriel Plant. By doing this we will increase the capacity of the collection system to handle flows from the south and southwest. There were 19 bidders with the lowest bidder being Benitez Construction , Inc. of Manor, Texas. There was lengthy discussion on the bid process Action: Motion by Lenning, seconded by Bland to award a contract to Benitez Construction, Inc. of Manor, Texas, for the construction of the San Gabriel Wastewater Improvements (SG3 -A) in the amount of $1,845,788.00. Approved 7-0 VI. An ordinance amending existing sewer rates to include a separate rate for the use of qualifying, nonresidential evaporative cooling equipment. --Kathy Ragsdale & Micki Rundell Discussion: Dishong explained that this is the same item that was discussed at the February meeting. The reason why we are bring it is staff has found a way to achieve a little more precision and we have had a chance to meet with the major customer that this would apply to. The changes that are in this ordinance are rather than giving a default evaporation rate of 75%, we are actually going to go with an average measured rate over a minium of three months. Staff will use actual data from the customers make-up meter and blow down, then establish a rate/credit. The rate/credit will then be assigned to that particular customer. If the customers are unable to provide the required make-up and blow down measurements then the 50% reduction in the sewer rate will apply. Action: Motion by Sattler, seconded by Lenning to recommend the ordinance be amended the existing sewer rates to include a separate rate for the use of qualifying nonresidential customers using evaporative cooling equipment. Approved 7-0 Young stated that the GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a"competitive matter" of the Energy Services Department as provided under Section 551.086 Motion by Eason, seconded by Lenning that Item "G" o f this agenda is a Competitive Matter under Section 551.086. Approved 7-0 EXECUTIVE SESSION Executive Session opened at 2:56 p.m. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a"competitive matter" of the Energy Services Department as provided under Section 551.086 VII. Discussion related to the City of Georgetown power supply options. -- Jim Briggs RETURN TO REGULAR SESSION: at 3:23 p.m. VIII. Action from Executive Session if necessary Action from Item "G": Motion by Sattler, seconded by Lenning that the GUS Advisory Board recommends to council that they write a letter to LCRA to recommend the early release of the COG from their contract as discussed in Executive Session on February 17, 2009. Approved 7-0 Motion by Sattler, seconded by Lenning to adjourn Approved 7-0 Adjournment The meeting was adjourned at 03:25 PM. Approved : Attest: _______________________ ________________________ Riki Young - Chair Richard Lenning - Secretary