HomeMy WebLinkAboutMinutes_GUS_12.16.2008
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, December 16, 2008
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
December 16, 2008.
Board Members Present:
Bill Sattler - Vice Chair, Richard Lenning - Secretary, Patty Eason, Stanley Bland, Fred Beach, Temple
Page arrived 2:07
Board Members Absent:
Riki Young - Chair
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Glenn Dishong, Ken Arnold, Peggy Leatherman, W alter Koopmann,
Jimmy Sikes, Chris Foster, Jim Willfong, Paul Elkins
Other Present:
Karl & Fran Koch - Citizen Academy
Minutes
Regular Meeting
In the absent of the Chair, Vice Chair, Mr. Bill Sattler called the regular meeting of the GUS Board to
order on Tuesday, December 16, 2008 at 2:04 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of t he
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the Regular GUS Board meeting
held on November 18, 2008. -- Jana Kern
Discussion: None
Action: Motion by Eason seconded by Bland to approve the minutes as presented.
Approved 5-0-2 (Riki Young - absent, Temple Page - absent for this vote only)
II. Discussion and possible action regarding the Projec t Progress Report and timelines including
projects:
Park WTP Clearwell, 4th Pump at Leander Pump Station, Escalera Elevated Water Storage Tank
Rock Street WW Extension, SG3-A, SG-P1, 16” Irrigation Water Line & Irrigation Pump Station
Improvements
San Gabriel WWTP Wet Weather & Irrigation Water Improvements, 2008 Street Rehab. -- Michael
Hallmark/Tom Benz
Discussion: Benz gave the updates.
Park WTP Clearwell: The walls are all up. The first half of the dome section has been poured second
half should be done by end of month.
4th Pump at Leander Pump Station : No change
Escalera Elevated Water Storage Tank : First six lifts have been poured. Eight lifts remaining to be
placed
Rock Street WW Extension: No Change
SG3-A: One easement required from Southwestern University (SWU). On Dec. 11, 2008 final agreed
upon easement sent to SWU's attorney for signature.
SG-P1: Two easements are required: 1 - APW Corporation, negotiations in process. 2 - Mahan was
acquired on Dec. 11, 2008.
16” Irrigation Water Line & Irrigation Pump Station Improvements : Bore under IH 35 is complete
and pipe is to be installed Dec. 16, 2008. Work on the Airport tank has started with the removal of
sludge from the tank floor.
San Gabriel WWTP Wet Weather & Irrigation Wat er Improvements: No Change
2008 Street Rehab: Utility construction has started on Main Street. Curb and paving work has begun
on Ash Street.
Action: None
III. Consideration and possible recommendation to approve a Master Services Agreement with
Inland Geodetics, L. P. of Round Rock, Texas, for professional land surveying services. -- Tom Benz
Discussion: Benz this is similar to our engineering MSA but has been written for land surveying. The
MSA would have a term of one year and renewable for up to four additional terms. Inland Geodetics,
L.P. worked as surveyor on other projects for the City and as subcontractor to some of our engineers.
The MSA will develop direct contractual relationship and will allow the City to meet the 2006
annexation deadlines. Approval of this MSA is not a guarantee of work, but will allow Task Orders to
be issued.
Sattler stated that in Article 1 - Services to be provided section "a" that "2006 Annexation Water and
Wastewater should be removed from the MSA and added into a Task Order. The statement in the
MSA should be more generic. Benz stated that we will change it to just say "Task Orders". That was
agreeable to the Board.
Action: Motion by Lenning, seconded by Beach to approve a Master Services Agreement with Inland
Geodetics, L. P., for professional land surveying services along with the update to Article 1 - Services
to be Provided.
Approved 6-0-1 (Young absent)
IV. Consideration and possible recommendation to approve Task Order No. IG-09-001 with Inland
Geodetics, L. P. of Round Rock, Texas, for land surveying services related to the 2006 Annexation
Water and Wastewater Improvements for $187,108.00 -- Tom Benz
Discussion: Benz stated that as part of the 2006 Annexation Service Plan, the City is required to
extend utilities to numerous properties by mid 2011. This task order describes the scope of work and
costs associated with surveying for the 2006 Annexation Service Plan. The scope of this task order
includes research property records, field surveying, establish bench m arks, metes and bounds for
easements and other information required by the engineers.
Action: Motion by Lenning, seconded by Beach to approve Task Order IG -09-001 with Inland
Geodetics, L. P. for land surveying services related to the 2006 Annexation Wat er & Wastewater
Improvements in the amount of $187,108.00.
Approved 6-0-1 (Young absent)
V. Discussion and possible recommendation for a memorandum of understanding between CTSUD
and the City regarding the acceleration of the Lake Georgetown WTP expansion and the future
construction of a Southlake WTP jointly owned by CTSUD and the City. -- Glenn Dishong
Discussion: Dishong stated The City and CTSUD staff have been working together to facilitate the
future planning of intakes and related infrastructure located on Lake Georgetown to meet the needs
of both utilities. City Council directed staff to pursue the acquisition of a treatment plant site with
CTSUD for placement of a jointly owned South Lake Georgetown Water Treatment Plant.
This MOU provides agreement in principal between the City and CTSUD to accelerate the expansion
of the North Lake Georgetown Water Treatment Plant originally scheduled to begin in FY 09/10 to
commence within the next 90 days.
Action: Motion by Lenning, seconded by Beach to direct staff to keep moving forward with the
MOU, and to bring to the January 20, 2009 the final MOU along with the joint operation agreement.
Approved 6-0-1 (Young absent)
VI. Consideration and possible recommendation to authorize the approval of the annual license
renewal and system support of software and hardware repair for the AMR Genesis and MVRS
system between the City of Georgetown and Itron Incorporated in the amount of $50,972.48. -- Ken
Arnold
Discussion: Arnold stated staff is requesting authorization to renew with Itron Inc. for support,
repair services, and software for the City's AMR system. Itron has been providing support since 2001.
Action: Motion by Lenning, seconded by Bland to approve the license renewal with Itron
Incorporated.
Approved 6-0-1 (Young absent)
VII. Consideration and possible recommendation to renew the contract between the City of
Georgetown and National Tree Expert Company, Inc, of Burnet, Texas, to provide electric system
right-of-way clearing services in and amount not to exceed $147,341.50. -- Ken Arnold
Discussion: Arnold stated that the original contract with National Tree Expert was signed in
November 2004, with annual renewals for a five year period. Today staff is bringing to you the fourth
year renewal with no increase in cost. National Tree provides right a way clearing services for the
electric systems.
Action: Motion by Lenning, seconded by Bland to renew the contract with National Tree Expert
Company of Burnet, Texas, in the amount of $147,341.50.
Approved 6-0-1 (Young absent)
Motion by Lenning seconded by Bland to adjourn.
Approved 6-0-1 (Young absent)
Adjournment
The meeting was adjourned at 03:30 PM.
Approved : Attest:
_______________________ ________________________
Bill Sattler - Vice Chair Richard Lenning - Secretary