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Home My WebLink AboutMinutes_GUS_10.21.2008 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, October 21, 2008 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , October 21, 2008. Board Members Present: Riki Young - Chair, Bill Sattler - Vice Chair, Richard Lenning - Secretary, Patty Eason, Stanley Bland, Temple Page Board Members Absent: Fred Beach Staff Present: Jim Briggs, Jana Kern, Tom Benz, Jimmy Sikes, Ken Arnold, Glenn Dishong, Paul Brandenburg, Mark Miller, Chris Foster, Marsha Iwers, Micki Rundell, Paul Elkins, Jim Willfong OTHERS PRESENT: Doug Jackson - Alexander Utility Engineering, Rex Woods, Steve Moffitt, & Jim McCord - McCord Engineering , Inc. , John Montgomery - Ringdale , Don Rauschuber Mark Canipe - CTSUD Minutes Regular Meeting Mr. Riki Young called the regular GUS Board meeting to order on Tuesday, October 21, 2008 at 2:06 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assi stant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. Consideration and possible action to approve the minutes from the Special GUS Board meeting held on September 9, 2008 and the Regular GUS Board meeting held on September 16, 2008. -- Jana Kern Discussion: Mr. Page commented on the discussion on Item G from Regular meeting held on September 16, 2008: was the City Attorney in agreement with the cost sharing of th e chemicals with OMI. Briggs stated that the attorney was in agreement with this and item was moved on to Council. Action: Motion by Lenning, seconded by Bland, to approve both the Special meeting held on September 9, 2008 and the Regular meeting held on September 16, 2008. Approved 6-0-1 (Fred Beach absent) II. Discussion and possible action regarding the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark/Tom Benz Discussion: Benz presented the Project Progress Report: 4th Pump @ Leander Pump Station: Equipment scheduled for delivery in May 2009 Escalera Elevated Water Storage Tank : Excavating for the foundation has begun. Rock Street WW Extension: Working on redesign to move the line using the existing easements. SG3-A: Design is about 60% complete. The majority of the easements will be on Southwestern University property. We are still negotiating with Southwestern. Staff supplied Southwestern with Field Notes for their review. 16" Irrigation Water Line & Pump Station Improvements: Contractor has installed 8550 LF of the 16" pipe. Contractor has completed the bore at Lakeway Dr. and Airport Rd. but it was off alignment and they will need to do it again.The force main is completed and tested at the CR 152 Lift Station. Park WTP Clearwell: Installing reinforcing steel for the floor. Schedule to place concrete this month. San Gabriel WWTP Wet Weather: Wall for the wet weather basin are complete. Columns are complete on the headworks. SG-P1: Working on easements. Action: None III. Consideration and possible recommendation to award a construction contract to Joe Bland Construction, LP, of Austin, Texas, for the construction of the 2008 Street Rehabilitation Phase II Project in the amount of $2,694,898.62. -- Tom Benz Discussion: Benz stated that this item was brought to and approved by the GTAB Board and is being brought to this Board because there will be water and wastewater improvements included in this project. The streets identified for rehabilitation include Main Street (University to 21st Street), Ash Street (15th to 18th), Mimosa Street (16th to 18th), 8th Street (Myrtle to College), Park Lane (Clay St. to Central), Central Drive (Park Lane to NW Blvd), 10th Street (RR to MLK) and Luther Drive at Rockcrest. There will be 3,900 LF of water improvements and 2,500 LF of wastewater improvements. Action: Motion by Page, seconded by Lenning to award a construction contract with Joe Bland Construction, LP for the construction of the 2008 Street Rehabilitation Phase II Project in the amount of $2,694,898.62. Approved 6-0-1 (Beach absent) IV. Presentation and discussion by staff and Alexander Utility Engineering, Inc., of the Fiber Optic Network Long Range Master Plan Report, for the City of Georgetown -- Jimmy Sikes/Ken Arnold Discussion: With a power point presentation, Sikes and Doug Jackson, of Alexander Utility Engineering, Inc. explained this item to the Board members. Action: None V. Consideration and possible recommendation to approve Task Order N o. SEL -08-0004 with Schneider Engineering, LTD, of Boerne, Texas, for professional services related to the 5 year and 10 year Energy Services Capitol Improvement Plan for $140,000.00. -- Tom Benz/Paul Elkins Item Pulled VI. Presentation and discussion by Staff and McCord Engineering, Inc., (MEI) of the 2035 Electric Master Plan Report for the City of Georgetown. -- Jim Willfong/Ken Arnold Discussion: With a power point presentation, Arnold and Rex Wood of MEI, explained this item to the Board members. Action: None Recess was taken at 3:55 p.m. -- Returned at 4:05 p.m. VII. Consideration and possible recommendation to approve the purchase of Bioxide from Siemens Water Technologies of Sarasota, Florida, in an amount not to exceed $70,000.00. for Fiscal Year 08/09. -- Glenn Dishong Discussion: Dishong stated that in 1998 a wastewater odor control study was done. This study was done because of a result of hydrogen sulfide odor complaints in certain areas of the city. Different methods were evaluated to mitigate the hydrogen sulfide problem with a recommendation being made to use Bioxide. Siemens Water Technologies is a sole source for this chemical. Action: Motion by Sattler, seconded by Lenning to approve the purchase of Bioxide from Siemens Water Technologies in an amount not to exceed $70,000.00. for Fiscal Year 08/09. Approved 6-0-1 (Beach absent) VIII. Consideration and possible recommendation of award of the City’s annual Water and Wastewater Pipe and Fittings, Bid No. 28060 for approximately $168,527.00 to various bidders. -- Glenn Dishong Discussion: Dishong stated that this is our annual parts bid. There were about fifty companies contacted with only four companies responded with a bid. Staff recommends award of the bids to the low bidder for each item or lot as appropriate. These parts and supplies are used for maintenance and repair of the water distribution and wastewater collection systems. Purchases will be made throughout the year as needed to maintain stock levels for utility activities. Action: Motion by Sattler, seconded by Page to award the City's annual water and wastewater pipe and fittings for approximately $168,527.00 to various low bidders. Approved 6-0-1 (Beach absent) IX. Discussion and possible recommendation for a memorandum of understanding between CTSUD and the City regarding the acceleration of the Lake Georgetown WTP expansion and the future construction of a Southlake WTP jointly owned by CTSUD and the City. -- Glenn Dishong Item Pulled X. Update to the Board and discussion related to the City of Georgetown Power Supply Opti ons. -- Jim Briggs Discussion: Briggs updated the Board on the Power Supply Options. Action: None EXECUTIVE SESSION In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Mr. Ricki Young Called the Executive Session to order on Tuesday, October 21, 2008 at 4: 21 p.m. Moved to Item L at this time. Sec.551.086 Competitive Matters XI. Update to the Board and discussion related to the City of Georgetown Power Supply Options. -- Jim Briggs Sec.551.072 Real Property XII. Deliberation regarding the purchase, exchange, lease, or value of real property to be used for a new water treatment plant. -- Glenn Dishong RETURN TO REGULAR SESSION: Regular session called back to order by Mr. Young at 5:03 p.m. Action from Executive Session if necessary Action on Item L: Motion by Sattler seconded by Lenning to recommend to City Council regarding the purchase, exchange, lease, or value of real property to be used for a new water treatment plant in conjunction with Chisholm Trail SUD. Approved 6-0-1 (Beach absent) Motion by Eason, seconded by Bland that the GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matter or take action on a "competitive matter" of the Energy Services Department as provided under section 551.086. Approved 6-0-1 (Beach absent) Returned back to Executive Session on Tuesday, October 21, 2008 at 5:05 p.m. for Item K. Returned back to Regular Session on Tuesday, October 21, 2008 at 5:39 p.m. No Action Needed for Item "K" Motion by Eason, seconded by Lenning to adjourn. Approved 6-0-1 (Beach absent) Adjournment The meeting was adjourned at 05:40 PM. Approved : Attest: _______________________ ________________________ Riki Young - Chair Richard Lenning - Secretary