HomeMy WebLinkAboutMinutes_GUS_07.15.2008
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, July 15, 2008
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , July
15, 2008.
Board Members Present:
Bill Sattler - Vice Chair, Richard Lenning - Secretary, Patty Eason, Stanley Bland, Fred Beach, Temple
Page
Board Members Absent:
Ricki Young
Staff Present:
Glenn Dishong, Jana Kern, Tom Benz, Peggy Leatherman, Michael Hallmark, Rachel Osgood
Minutes
Regular Meeting
Water Services Workshop to begin at 1:00 p.m.
I. Discussion and overview of the City's Wastewater Services. -- Glenn Dishong
Attendees of the workshop: Board Members: Temple Page, Fred Beach, Richard Lenning, Bill Sattler
City Staff: Glenn Dishong, Jana Kern, Peggy Leatherman, Mike Stasny
Discussion: Dishong gave an overview of the City's wastewater system.
Action: No Action Will be Taken
REGULAR SESSION TO BEGIN NO EARLIER THE 2:00 P.M.
Mr. Bill Sattler called the regular GUS Board meeting to order on Tuesday, July 15, 2008 at 2:05 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of
the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or
legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follows.
II. Consideration and possible action to approve the minutes from the regular GUS Board meeting
held on June 17, 2008. -- Jana Kern
Discussion: None
Action: Motion by Page, seconded by Lenning to approve the minutes as presented.
Approved 6-0 (Riki Young absent)
III. Discussion and possible action regarding the Project Progress Report and timelines (including
but not limited to items listed). -- Michael Hallmark, Tom Benz
Discussion: Hallmark presented the monthly project reports:
Leander Pump Station: Bid opening was on July 3, 2008. Further information on this project will be
discussed in Item "D" on this agenda.
Escalera Elevated Water Storage Tank : Preparing and reviewing the shop drawings. Contractor is
scheduled to move on site in August 2008.
SGWWTP Wet Weather & Irrigation: Contractor moved on site on July 14, 2008.
SG-P1: No change
16" Irrigation Line: Central Road & Utility has installed approximately 8600 LF.
Park WTP Clearwell: Sign contract were just delivered and staff is in the process of reviewing the
contract.
Rock Street WW Extension: No change
SG3-A: No change
Action: None
IV. Consideration and possible recommendation to award a contract to Keystone Construction, Inc.,
of Austin, Texas, for the construction of Leander Pump Station Expansion in the amount of
$271,000.00. -- Glenn Dishong, Tom Benz
Discussion: Dishong gave the Board some background information on this pump station. Due to the
development in this area we will need to expand this site. These improvements will provide
additional pumping capacity and improve fire flow to the development served by the 1178' pressure
plan. This project is also required as part of the agreements with Parkside and Mayfield MUD's and
Water Oak development.
Dishong also stated that per the contract, when project is completed, ABG would be reimbursing the
City for the cost of one of the pumps. Staff will also be shifting some of the 2006 annexation related to
water projects from 2007/08 into 2008/09 where originally scheduled. Sattler stated for the record the
total cost of the project is $271,000.00, the Budget is $115,000.00, the deficit $156,000.00, ABG will pay
approximately $56,000.00 thus causing $100,000.00 overage for this project. Dishong agreed with
Sattler's assessment. Sattler also stated that staff is attributing this overage to the change of scope and
the higher cost of materials.
Action: Motion by Lenning, seconded by Bland to award a contract to Keystone Construction, Inc. for
the construction of Leander Pump Station Expansion in the amount of $271,000.00.
Approved 6-0 (Young absent)
V. Discussion and possible recommendation to extend the existing brush grinding contract between
the City of Georgetown and Austin Wood Recycling (AWR) of Cedar Park, Texas, for routine brush
grinding services at the Collection Station. -- Rachel Osgood
Discussion: Osgood explained to the Board that this is for a one year extension, of the current
contract, at the same terms and conditions set forth in the original contract.
Action: Motion by Page, seconded by Lenning to approve the one year extension with Austin Wood
Recycling.
Approved 6-0 (Young absent)
Motion by Lenning, seconded by Bland to adjourn.
Approved 6-0 (Young absent)
Adjournment
The meeting was adjourned at 02:30 PM.
Approved : Attest:
_______________________ ________________________
Bill Sattler - Vice Chair Richard Lenning - Secretary