HomeMy WebLinkAboutMinutes_GUS_06.17.2008
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, June 17, 2008
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , June
17, 2008.
Board Members Present:
Riki Young - Chair, Bill Sattler - Vice Chair, Richard Lenning - Secretary, Patty Eason, Stanley Bland,
Fred Beach, Temple Page
Board Members Absent:
All Present
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Glenn Dishong, Marsha Iwers, Michael Hallmark,
Lorie Lankford, Leticia Zavala, Peggy Leatherman
Minutes
Regular Meeting
Water Services Workshop to begin at 1:00 p.m.
I. Discussion and overview of the City's Water Services. -- Glenn Dishong
Attendees of the workshop: Board Members: Temple Page, Fred Beach, Richard Lenning, Bill Sattler
City Staff: Jim Briggs, Glenn Dishong, Jana Kern, Tom Benz, Leticia Zavala, Marsha Iwers, Peggy
Leatherman
Discussion: Dishong gave an overview of the City's water system.
Action: No Action Will be Taken
REGULAR SESSION TO BEGIN NO EARLIER THE 2:00 P.M.
Mr. Riki Young called the regular GUS Board meeting to order on Tuesday, June 17, 2008 at 2:08 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of
the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or
legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follows.
II. Consideration and possible action to approve the minutes from the regular GUS Board meeting
held on May 20, 2008. -- Jana Kern
Discussion: None
Action: Motion by Sattler, seconded by Lenning to accept minutes as presented
Approved 7-0
III. Discussion and possible action regarding the Project Progress Report and timelines (including
but not limited to items listed). -- Michael Hallmark, Tom Benz
4th Pump at Leander Pump Station : Final design is about 90% complete. Currently advertising, Bid
opening July 2, 2008 will be bring bid award to the July 15, 2008 meeting
Escalera Elevated Water Storage Tank : Waiting on contractor to returned signed contract.
SGWWTP Wet Weather & Irrigation: Award of bid will be discussed in item "E" of this agenda.
16" Irrigation Water Line & Irrigation Pump Station : Approximately 4100 LF of the 10,178 LF has
been laid out.
SG-P1: No change from last months report.
Park WTP Clearwell: Bid opening was on June 10, 2008. Award of bid will be discussed in item "F" of
this agenda.
Rock Street WW Extension: Working with property owners on easements.
SG2-A: Final design is about 60% complete. City staff had a meeting with Southwestern University to
review the master plan.
WTP & WWTP: Dishong stated that the current operating contract will expire on September 30, 2008.
Staff began the RFP process to seek a qualified plant operations firm to continue the operation of the
City's plants. Out of the four potential companies only two presented proposals.
The staff evaluation included technical expertise, financial costs or economic analysis, as well as
management and oversight skills to handle this particular contract. Staff also held an interview with
each of the firms. After all of this was complete both firms proposals were real close. After all of the
reviews are completed staff will come back to this Board for a recommendation to award the contract
and enter into contract negotiations.
Sun City Nbh Nine: A Sun City Conservation Pilot program will begin in July and ru n through
September. The Sun City Neighborhood that was chosen was neighborhood nine. The purpose of this
program is to test the viability of a twice per week watering schedule as compared to the existing
once per five day schedule. The City will also be testing for water conservation achieved through
customer feedback and irrigation tune up services.
IV. Consideration and possible recommendation to award the annual bid for flexible base material,
sand, rock, and sandy loan to RTI Transportation, of Austin, T exas, and Superior Crushed Stone of
Jarrell, Texas in the estimated total amount of $96,500.00. -- Marsha Iwers
Discussion: Iwers stated that this is the annual bid for these materials. These items will be ordered on
an as needed basis.
Action: Motion by Page, seconded by Lenning to award the bid to RTI Transportation and Superior
Crushed Stone in the amount of $96,500.00.
Approved 7-0
V. Consideration and possible recommendation to award a contract to Excel Construction Services,
LTD of Austin, Texas, for the construction of the San Gabriel WWTP Peak Flow Improvements in the
amount of $3,564,878.00. -- Glenn Dishong
Discussion: Dishong stated that the proposed project includes the construction of a .55MG
equalization basin, new headworks with fine screen, and irrigation pump station improvements at
the SGWWTP.
Action: Motion by Lenning, seconded by Beach, to award the contract in the amount of $3,564,878.00
Approved 7-0
VI. Consideration and possible recommendation to award a contract to Preload of Ric hardson, Texas
for the construction of the Park WTP 2MG Clearwell in the amount of $1,746,707.00 -- Glenn Dishong
Discussion: Dishong stated that this project includes the construction of a 2MG clearwell and related
improvements for connection into the existing infrastructure. The proposed improvements will
provide additional storage capacity and the ability to rehabilitate the existing clearwell.
Action: Motion by Lenning, seconded by Beach to award the contract to Preload in the amount of
$1,746,707.00.
Approved 7-0
Motion by Sattler, seconded by Lenning to adjourn.
Approved 7-0
Adjournment
The meeting was adjourned at 02:45 PM.
Approved : Attest:
_______________________ ________________________
Riki Young - Chair Richard Lenning - Secretary