HomeMy WebLinkAboutMinutes_GUS_05.20.2008
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, May 20, 2008
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , May
20, 2008.
Board Members Present:
Riki Young - Chair, Bill Sattler - Vice Chair, Richard Lenning - Secretary, Patty Eason, Stanley Bland,
Fred Beach, Temple Page
Board Members Absent:
All Present
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Michael Hallmark, Glenn Dishong, Ken Arnold, P aul Elkins, Rachel
Osgood, Peggy Leatherman, Mark Miller, Marsha Iwers, Sheila Mitchell
Minutes
Regular Meeting
Mr. Ricki Young called the regular GUS Board meeting to order on Tuesday, May 20, 2008 at 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the regular GUS Board meeting
held on April 15, 2008. -- Jana Kern
Discussion: Lenning noted that on Item "E" under discussion, third line up from the bottom there is
the letter "o" that should be "to". April 15, 2008 minutes have been corrected.
Action: Motion by Eason, seconded by Sattler to approve minutes as with stated correction.
Approved 7-0
II. Discussion and possible action regarding the Project Progress Report and timelines (including
but not limited to items listed). -- Michael Hallmark, Tom Benz
Discussion: Hallmark presented the monthly Project Progress Report:
16" Irrigation Water Line & Irrigation Pump Station Improvements : Contracts out to being signed.
4th Pump at Leander Pump Station: Final design is about 90% complete.
SG3-A: Final design is about 30% complete. Negotiating with Southwestern University on
Easements. Meeting schedule with SWU in June 11th.
Escalera Elevated Water Storage Tank : Bid opening was held on May 8, 2008. Will be discussed later
on in this meeting.
Park WTP Clearwell: Final design is complete. Bid opening will be June 10, 2008.
SG-P1: Working on environmental and title searches for easements.
Rock Street WW Extension: Working on front end documents, plans have been submitted to TCEQ,
working with property owner for ROW/Easements.
San Gabriel WWTP Wet Weather& Irrigation: Bid opening was on May 15, 2008. Staff is analyzing
the bid information will be present at the June GUS Board Meeting.
Hazardous Waste: Rachel Osgood present this item. The House Hold Hazardous Waste program
kicked off on April 14, 2008. The City has contracted with Williamson County Recycle Center to take
out house hold hazardous waste. This is a voucher base program, where a cu stomer can pick up a
voucher or get one off the web. If the customer requesting the voucher is in tier one, the city pays
100%, in tier two it is split evenly between customer and the city. To date there has been about 130
vouchers issued, of those 130 vouchers 58 have been turned in. We are seeing exactly what we
expected: aerosol can, paints - oil & latex, and insecticides/herbicides. The response has been
extremely good.
Action: None
III. Consideration and possible action to propose a one-hour study sessions to be held immediately
preceding the monthly GUS Board meeting. -- Temple Page
Discussion: Mr. Page stated that as a new member of the GUS Board, he did not have a good
understanding of the utility systems that he will be dealing with as a Board member. He spoke with
Mr. Briggs about the possibility of having a one hour work session before the regular board meeting
on each of the utility systems. Briggs stated that staff will set up one hour work sessions to be
presented over the next three/four months. There will be a sessions on water, wastewater &
irrigation, electric and solid waste. Briggs also stated that staff will give a tour of the facilities for
those board member that would be interested.
Action: Motion by Page seconded by Sattler that the staff of the GUS Division be requested to
prepare a series of one (1) hour briefings for each of the City utility systems to be presented to the
GUS Advisory Board at study sessions to be held immediately preceding each regularly scheduled
board meeting.
Approved 7-0
IV. Consideration and possible recommendation for the award bid for the purchase of preassembled
overhead line capacitors and controls to KBS Electrical Distributors of Austin, Texas in the estimated
amount of $62,044.00. -- Paul Elkins
Discussion: Elkins stated that bids were received for capacitor units and controls. The capacitors and
controls will be installed on the overhead electric system as a planned project for system power factor
correction and voltage adjustments. Material will be ordered as a one time order and be stored in the
warehouse.
Action: Motion by Sattler seconded by Lenning to award the bid for the purchase of preassembled
overhead line capacitors and controls to KBS Electrical Distributors of Austin, Texas in the estimated
amount of $62,044.00.
Approved 7-0
V. Consideration and possible recommendation to award a contract to Landmark Structures LLP of
Fort Worth, Texas for the construction of the 1.25 MG Escalera Elevated Storage Tank in the amount
of $2,161,000.00. -- Glenn Dishong
Discussion: Benz stated this project serves the southwestern portion of Georgetown - Escalera Ranch,
Mayfield & Parkside. Once the tank is complete, Parkside & Mayfield Mud's will reimburse the City
for their proportional cost of elevated storage.
Action: Motion by Sattler seconded by Lenning to award a contract to Landmark Structures LLP of
Fort Worth, Texas for the construction of the 1.25 MG Escalera Elevated Storage Tank in the amount
of $2,161,000.00.
Approved 7-0
Motion by Page seconded by Sattler to adjourn meeting
Approved 7-0
Adjournment
The meeting was adjourned at 02:50 PM.
Approved : Attest:
_______________________ ________________________
Riki Young - Chair Richard Lenning - Secretary