HomeMy WebLinkAboutMinutes_GUS_04.15.2008
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, April 15, 2008
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
April 15, 2008.
Board Members Present:
Riki Young - Chair, Bill Sattler - Vice Chair, Richard Lenning - Secretary, Patty Eason, Fred Beach,
Temple Page
Board Members Absent:
Stanley Bland
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Glenn Dishong, Paul Elkins, Ken Arnold, Jimmy
Sikes, Jim Willfong, Kathy Ragsdale, Peggy Leatherman, Marsha Iwers, Joe Lara, La'Mar Kemp
OTHERS PRESENT:
Yvonne & Glenn Mautner - Georgetown Citizens Academy, Thomas Valle - KPA Engineers, Robert
Martinez - Central Road & Utility, LTD
Minutes
Regular Meeting
Mr. Riki Young called the regular GUS Board meeting to order on Tuesday, April 15, 2008 at 2: 00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the regular GUS Board meeting
held on March 18, 2008. -- Jana Kern
Discussion: None
Action: Motion by Lenning, seconded by Sattler to approve the minutes as presented.
Approved 6-0 (Stanley Bland absent)
II. Discussion and possible action regarding the Project Progress Report and timelines (including
but not limited to items listed). -- Michael Hallmark, Tom Benz
Discussion: Benz presented the Project Progress Report:
16 Inch Water Line & Irrigation Pump Station : There was a Bid opening on April 1, 2008 and we will
go into further discussion on the item "C" on this agenda.
Rabbit Hill Pump Station: Walk through has been complete.
4th Pump @ Leander Pump Station : Engineer are still working on the electrical design.
Rock Street WW Extension: Plans were submitted to TCEQ. There is a small easement issue that staff
is working on.
Escalera Elevated Water Storage Tank : There is a mandatory pre-bid meeting scheduled for April 24,
2008 with a bid opening scheduled for May 6, 2008.
Park WTP: Final Design is about 80% complete.
SG3-A: Final design is about 30% complete. Working with Southwestern University on easements.
San Gabriel WWTP: Plans were sent to TCEQ for review on April 11, 2008
Action: None
III. Consideration and possible recommendation to award a contract to Central Road & Utility, LTD,
of San Marcos, Texas for the 16-Inch Water Line and Irrigation Water Pump Station Improvements in
the amount of $1,722,711.00. -- Tom Benz/Glenn Dishong
Discussion: Benz stated that the low bidder was Central Road & Utility, Ltd. This project includes
10,800 lf of 16" irrigation water line and Pecan Branch Wastewater Treatment Plant improvements
including, vertical turbine pumps with associated chemical feeds, electric and process
instrumentation and controls. There were 22 plan holders with ten bids being recei ved.
Action: Motion by Page, seconded by Lenning to award a contract to Central Road & Utility, LTD, of
San Marcos, Texas for the 16-Inch Water Line and Irrigation Water Pump Station Improvements in
the amount of $1,722,711.00.
Approved 6-0 (Bland absent)
IV. Consideration and possible recommendation for the award of the annual bids for water meters
and accessories to various bidders in the estimated amount of $167,100.00 -- Glenn Dishong
Discussion: Dishong stated this is a rebid for some parts from the annual bid. There a new product
on the market, were the transmitter for the automatic meter reading system now comes as an integral
part of the actual meter. The small meters, that were on the original bid, will be replaces by the new
integral meters. Meters/parts will be ordered on a as needed basis.The parts that are in stock will be
used before the new parts are ordered.
Action: Motion by Lenning, seconded by Sattler to award of the annual bids for water meters and
accessories to various bidders in the estimated amount of $167,100.00.
Approved 6-0 (Bland absent)
V. Discussion and possible recommendation to pursue the acquisition of a joint South Lake Water
Treatment Plant Site with CTSUD. -- Glenn Dishong
Discussion: Dishong stated that the treatment of raw water acquired through existing system water
rights would require approximately 72 MGD of treatment capacity. The current Lake Georgetown
Treatment Plant (LGTP) site, including the addition of 4.17 acres, leased from the Army Corps of
Engineers will only accommodate 32 MGD of treatment capacity. With that said, an additional site is
needed on the south side of Lake Georgetown to provide for the treatment of up to 40 MGD. The
acres needed for this size/type of plant is about 20 acres. Right now Round Rock and Brushy Creek
currently inhabit the south site. Currently CTSUD is pursuing a 20 -acre site in the same area that we
are looking. Since both CTSUD and Georgetown is looking for a site in the same area, staff is trying to
coordinate the location and construction of the two intake structures to serve the future treatment
plants. Depending on growth, Georgetown will not need this capacity for about eight to ten years;
CTSUD on the other hand needs this very soon. Acquisition of a joint plant will provide some
economies of scale, potential joint use, and provide the necessary site information needed to process
the environmental studies associated with the intake structure planning. Staff is recommending
pursing the acquisition of a joint site for the co-location of City and CTSUD water treatment plants.
Action: Motion by Sattler, seconded by Beach to pursue the acquisition of a joint South Lake Water
Treatment Plant Site with CTSUD.
Approved 6-0 (Bland absent)
VI. Consideration and possible recommendation to approve a contract amendment between the City
of Georgetown and Kasberg, Patrick & Associates, L.P., Inc. (KPA), of Georgetown, Texas, for
professional services related to the design of the Smith Branch Intercep tor for $176,300.00. -- Tom
Benz
Discussion: Benz stated that at the March 11, 2008 City Council meeting staff was directed to
accelerate the design and construction of the Smith Branch Interceptor Upgrade to eliminate the
capacity issue in the basin and encourage economic development. This contact amendment provides
for the necessary design, engineering, construction management, surveying, geotechnical,
archaeology, geologic assessments, and regulatory submittals for the installation of the necessary
parallel collection main to provide additional capacity in the Smith Branch collection system.
Action: Motion by Sattler seconded by Lenning to approve a contract amendment with Kasberg,
Patrick & Associates, L.P., Inc. (KPA), of Georgetown, Texas, for profe ssional services related to the
design of the Smith Branch Interceptor for $176,300.00.
Approved 6-0 (Bland absent)
VII. Presentation and possible recommendation of the 2008-2009 Water Services Capital Improvement
Projects (CIP) Plan. -- Tom Benz
Discussion: Benz gave the Board an overview of the 2008/09 CIP Plan for Water and Wastewater.
Action: Motion by Lenning seconded by Sattler to recommend the 2008-2009 Water Services Capital
Improvement Projects (CIP) Plan as proposed.
Approved 6-0 (Bland absent)
VIII. Discussion and possible action to recommend updates to the water rate structure to the City
Council. -- Micki Rundell
Discussion: Staff gave an overview of the current water rate structure. The goal of the proposed 08/09
rate update will be focused on water conservation and the reduction of peak demand. To help meet
this goal staff is recommending updated to the residential water price blocks and the creation of a
potable water irrigation customer class. Future rate studies will look into the c ommercial customer
charge and the multipliers applied to meter sizes.
Action: Motion by Sattler, seconded by Beach to recommend updates to the water rate structure to
the City Council.
Approved 6-0 (Bland absent)
Motion by Lenning, seconded by Beach that items "I" & "J" are of Competitive Matters.
Approved 6-0 (Bland absent)
Board took a Brake at 4:20 p.m.
EXECUTIVE SESSION
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government
Code to discuss matters or take action on a"competitive matter" of the Energy Services
Department as provided under Section 551.086
Young called the Executive Session to order on Tuesday, April 15, 2008 at 4:25 p.m.
IX. Presentation and possible recommendation of the 2008/2009 Electric Capital Improvement Project
(CIP) Plan. -- Jim Briggs
X. Discussion related to the City of Georgetown power supply options. -- Jim Briggs
RETURN TO REGULAR SESSION:
Young called the Regular Session Back to order on Tuesday, April 15 , 2008 at 5: 22 p.m.
Action from Executive Session if necessary.
Action from Item "I": Motion by Eason seconded by Beach to approve the 08/09 Electric CIP as
proposed.
Approved 6-0 (Bland absent)
Motion by Eason seconded by Lenning to adjourn
Approved 6-0 (Bland absent)
Adjournment
The meeting was adjourned at 05:23 PM.
Approved : Attest:
_______________________ ________________________
Riki Young - Chair Richard Lenning - Secretary