HomeMy WebLinkAboutMinutes_GUS_01.15.2008
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, January 15, 2008
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
January 15, 2008.
Board Members Present:
Robert Kostka - Chair arrived at 2:01p.m., Mike Cunningham - Vice Chair, Richard Lenning - Secretary,
Patty Eason, Bill Sattler, Stanley Bland
Board Members Absent:
Riki Young
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Glenn Dishong, Michael Hallmark, Paul Elkins,
Randy Buchanan, Joel Weaver, Mark Miller, Marsha Iwers, Joe Lara
Others Present:
David Patrick - KPA. Temple Page - Citizen
Minutes
Regular Meeting
Mr. Mike Cunningham call the regular GUS Board to order on Tuesday, January 15, 2008 at 2: 00 P.M.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the regular Board
meeting held on December 18, 2007. -- Jana Kern
Discussion: None
Action: Motion by Eason, seconded by Sattler to approve the minutes as presented.
Approved 6-0 (Riki Young absent)
II. Review of the Project Progress Report and timelines (including but not limited to items
listed). -- Michael Hallmark, Tom Benz
Discussion: Hallmark presented the monthly updates:
Rabbit Hill Pump Station: Pumps are scheduled to be on site last week of January. Start up
is scheduled for mid February.
San Gabriel WWTP: Still in design.
South Fork WW Interceptor: The 42" line has been installed. Contractor started the back
filling. Still have approximately 75 LF of the 12" pipe to be installed.
16" Irrigation Line & Pump Station Improvements: Final design is completed. ROW is
complete.
Leander Rd. Pump Station Improvement: CDM is working on the electrical design.
Rock Street WW Extension: Design is about 95% complete
Main St. Rehab: Punch list items are being worked on.
2007 St. Rehab - Phase 1: Bids were received on January 8, 2008.
2007 St. Rehab- Phase 2: Design is about 95% complete.
Oak Tree Bridge: Benz stated that this project is to replace the existing low water crossing
that is located in Berry Creek. Steger & Bizzell are the engineering firm for this project.
Steger & Bizzell have started the environmental, archeological, & geological surveying.
Blue Hole Rd & Trail: Benz stated that this project is to replace the road and trail that goes
through Blue Hole Park. Baker-Aicklen & Associates, Inc. are the engineering firm for this
project. Baker-Aicklen have started the tree study, TOPO and the geotechnical survey.
Action: None
III. Consideration and possible recommendation for the award of the annual bids for water
meters and accessories to various bidders in the estimated amount of $297,108.00. -- Glenn
Dishong
Discussion: Dishong stated these are meters that are purchased and held in the City's
warehouse. These meters will be for new installations and for replacement of existing
meters and metering equipment's. Ordered on an as needed basis.
Action: Motion by Lenning, seconded by Bland to award the annual bid for water meters
and accessories to various bidders in the estimated amount of $297,108.00.
Approved 6-0 (Young absent)
IV. Consideration and possible recommendation to approve a contract amendment between
the City of Georgetown and Camp, Dresser, McKee, Inc. (CDM) for professional services
relating to the re-permitting of the City’s wastewater treatment facilities. -- Glenn Dishong
Discussion: Dishong stated this contract amendment is for professional services for re-
permitting the City's five Wastewater Treatment Plants. The City's Wastewater permits are
for a period of five years. The current permits will expire December 2008 and it is required
that the new permit applications be submitted six months prior to this date. CDM did our
re-permitting the five years ago.
Action: Motion by Cunningham, seconded by Lenning to approve the contract amendment
with CDM for professional services related to the re-permitting of the City's wastewater
treatment plants.
Approved 6-0 (Young absent)
V. Consideration and possible recommendation to approve the contract between the City of
Georgetown and Russell & Rodriguez, LLP for legal services related to the re-permitting of
Georgetown's wastewater treatment facilities in 2008. -- Glenn Dishong
Discussion: Dishong said that this item goes hand and hand with the last item. Staff is
asking for your approval of a contract with Russell & Rodriguez, LLP for legal services
related to the re-permitting of Georgetown's wastewater treatment plants. Kerry Russell has
handled all of the City's complex environmental legal issues for the past several years,
including the legal work associated with the last re-permitting of the treatment plants. This
contract will be for an amount not to exceed $20,000.00.
Action: Motion by Lenning, seconded by Cunningham to approve the contract between the
City of Georgetown and Russell & Rodriguez, LLP for legal services related to the re-
permitting of Georgetown's wastewater treatment facilities in 2008 in an amount not to
exceed $20,000.00.
Approved 6-0 (Young absent)
VI. Consideration and possible recommendation to award a contract to Cutler Repaving
Inc.,of Lawrence, KS, for the 2007 Street Rehabilitation Phase 1 project in the amount of
$2,460,552.25. -- Tom Benz, Mark Miller
Discussion: Benz stated this project includes the construction of approximately 260,000
square yards of recycled HMAC overlay and type "D" HMAC , 1260 square yards of cement
stabilization, 1500 square yards of sub-grade rehabilitation, asphalt milling, miscellaneous
removal and repair, 3900 linear feet of removal and replacement of standard curb and
gutter, miscellaneous concrete and traffic control. The streets identified for this rehab
include MKL Blvd., 10th Street to Scenic Drive, Northwest Blvd. - Northwood to
Hedgewood, and streets within the San Gabriel Heights and Sierra Vista subdivisions.
David Patrick of KPA stated that with this project you are doing 15.3 miles of rehabilitation,
and the cost per foot of roadway a little over $30.00 per foot.
Action: Motion by Sattler, seconded by Lenning to award a contract to Cutler Repaving
Inc.,of Lawrence, KS, for the 2007 Street Rehabilitation Phase 1 project in the amount of
$2,460,552.25.
Approved 6-0 (Young absent)
VII. Consideration and possible recommendation for the award of the annual bid for
miscellaneous streetlight material and lamps to various vendors in the estimated amount of
$103,770.00. Paul Elkins
Discussion: Elkins stated bids were received for the various streetlight & lamp materials
and staff is recommending that the award of this bid be given to the various low bidders.
The materials will be stocked at the Georgetown's warehouse and will be used on an as
needed basis.
Action: Motion by Sattler, seconded by Bland to award the annual streetlight materials and
lamps to the various low bidders in an amount of $103,770.00.
Approved 6-0 (Young absent)
VIII. Consideration and possible recommendation to extend the contract, between the City of
Georgetown and Flowers Construction Company, L.P., for electric system maintenance and
construction services and Electric System Construction Trenching and Conduit Installation
for F.Y. 2008. -- Paul Elkins
Discussion: Elkins stated this item is to extend the contract with Flowers Construction from
March 1, 2008 through February 28, 2009 in the amount of $2,500,000.00. When this contract
was original put in place it was set up as a five year contract extendable annually upon
agreement with both parties. This will be the third extension of this contract. Mr. Kostka
asked that when this five year contract is up will this go back out for bid. Briggs stated that
yes it will go back up for bid.
Action: Motion by Sattler, seconded by Lenning, to extend the contract with Flowers
Construction beginning March 1, 2008 through February 28, 2009 in the amount of
$2,500,000.00.
Approved 6-0 (Young absent)
IX. Consideration and recommendation for extension of the contract between McCord
Engineering, and Georgetown Utility Systems, to provide engineering services related to the
planning, design, and review of the City’s electric system improvements, system
construction, system expansion (due to development), and system mapping. -- Randy
Buchanan
Discussion: Buchanan stated this is an extension of the professional services contract the
City has with McCord Engineering. The dollar amount reflects the historical average of CIP,
residential, commercial development, engineering related to these projects. The dollar
amount of $915,342.44 is the estimated amount that we will spend until September 2008.
Action: Motion by Sattler, seconded by Lenning to extend the contract with McCord
Engineering in the amount of $915,342.44.
Approved 6-0 (Young Absent)
Motion by Lenning, seconded by Bland to adjourn meeting.
Approved 6-0 (Young Absent)
Adjournment
The meeting was adjourned at 02:45 PM.
Approved : Attest:
_______________________ ________________________
Robert Kostka - Chair Richard Lenning - Secretary