HomeMy WebLinkAboutMinutes_GUS_12.18.2007
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, December 18, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
December 18, 2007.
Board Members Present:
Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill
Sattler, Stanley Bland, Riki Young
Board Members Absent:
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Michael Hallmark, Glenn Dishong, Paul Elkins. Mars ha Iwers, Joe
Lara
Minutes
Regular Meeting
Mr. Robert Kostka called the regular GUS Board meeting to order on Tuesday, December 18, 2007 at 2:00
p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the regular Board meeting held
November 20, 2007. -- Jana Kern
Discussion: Eason stated that she was listed under both present and absent sections of the November
minutes. She was not at this meeting and asked that her name be removed from the present section.
Kostka stated that under Item "E" - Discussion he suggested that the wording be changed in the first
sentence to: "Dishong stated that staff is recommending approval of an amendment to the cont ract
with KPA. "
Both of these changes have been made to the November 20, 2007 minutes.
Action: Motion by Lenning, seconded by Sattler, to approve the minutes with the stated corrections.
Approved 7-0
II. Review of the Project Progress Report and timelines (including but not limited to items listed) . --
Michael Hallmark, Tom Benz
Discussion: Hallmark presented the project report:
Main Street: Walk through was done in November and staff is addressing the items that are on the
punch list.
Rabbit Hill Pump Station: Installing electrical wiring & Instrumentation. Pumps should be delivered
in December with start up in mid January 2008.
South Fork WW Interceptor: Approximately 1540 linear feet of the 42-inch gravity sewer pipe has
been installed, and approximately 425 linear feet of the 12-inch gravity sewer pipe has been installed.
Leander Pump Station: The purpose of this project is to add a fourth pump for better water service in
Escalera Ranch. Engineering is working on the electrical design.
Rock Street WW Extension: The design work is about 95% complete.
San Gabriel WWTP: The purpose of these improvements is intended to allow greater flows to be
pumped to San Gabriel WWTP with our overflowing the plant. This project is in preliminary
engineering.
16-inch Irrigation Line & Pump Station Improvements : Design is about 99% complete. We are
lacking one easement.
2007 Street Rehab Project Phase 1: Final design is complete. Public hearing was held on November 8,
2007. Bids will be received on January 8, 2008.
2007 Street Rehab Project Phase 2: Final design is about 95% complete. A Public Hearing will be held
in January 2008
Action: None
III. Consideration and possible recommendation to enter into an agreement between the City and
Operations Management International for the rental and operations of mobile belt press in and
amount not to exceed $98,900.00. -- Glenn Dishong
Discussion: Dishong stated that this is an un-budgeted item and has come about due to the extreme
wet conditions that we experienced this past year. The sludge dewatering system is producing
volumes of thickened sludge that is not dryable by the current drying beds. With this agreement, it
will allow OMI to contract for the use of a mobile belt press for the remainder of the OMI contract.
Action: Motion by Sattler, seconded by Lenning, to enter into an agreement with Operations
Management International for the rental and operation of mobile belt press in and amount not to
exceed $98,900.00.
Approved 7-0
IV. Consideration and possible recommendation for the award of the annual bid for wood poles to
various vendors in the estimated amount of $261,400.00. -- Paul Elkins
Discussion: Elkins stated that bids were received for the purchase of Wood Poles for a one -year
period beginning February 2008. Staff is recommending the award to the low bidders - Colfax
Treating Company of Alexandria, LA, Texas Electric Cooperative of Jasper, TX, and Techline, Ltd. of
Austin, TX. The poles will be ordered on an as needed basis and will be stocked in the City's
warehouse.
Action: Motion by Bland, seconded by Lenning to award the annual bid for wood poles to various
low bid vendors in the estimated amount of $261,400.00.
Approved 7-0
Motion by Lenning, seconded by Sattler to adjourn meeting.
Approved 7-0
Adjournment
The meeting was adjourned at 02:30 PM.
Approved : Attest:
_______________________ ________________________
Robert Kostka - Chair Richard Lenning - Secretary