HomeMy WebLinkAboutMinutes_GUS_10.16.2007
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, October 16, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
October 16, 2007.
Board Members Present:
Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill Sattler, Stanley Bland,
Riki Young
Board Members Absent:
Robert Kostka
Staff Present:
Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Jimmy Sikes, Tom Benz, Glenn Dishong,
Michael Hallmark, Joe Lara, Mike Stasny, Kathy Ragsdale, Marsha Iwers,
OTHERS PRESENT:
Steve Moffitt - McCord Engineering, Bob Banta - Austin American Statesman
Minutes
Regular Meeting
Mr. Mike Cunningham called the regular meeting to order on Tuesday, October 16, 2007 at 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the regular Board meeting held
on September 18, 2007. -- Jana Kern
Discussion: None
Action: Motion by Sattler, seconded by Lenning to approve the minutes as submitted.
Approved 6-0 (Robert Kostka absent)
II. Review of the Project Progress Report and timelines (including but not limited to items listed).
Michael Hallmark, Tom Benz
Discussion: Hallmark presented the Project updates:
Main Street Rehab: Concrete work is complete except for the intersection of Main Street and
University Ave. Final paving for 9th Street to University Ave. will begin middle of October 2007.
Intersection work at University Ave. should begin October 22, 2007 and scheduled for completion
middle of November 2007.
Downtown Regional Quality Ponds: This project is complete waiting for final walk through.
Rabbit Hill Pump Station: The 12" water line and the control room slab are complete. All of the
electric has been roughed in.
Austin Ave. Water Rehab: Still need to pave 21st Street and do the final walk through.
Austin Ave. Wastewater Rehab: All of the wastewater line is complete. The manhole rehab is about
50% complete.
South Fork WW Interceptor: The contracts are out for signatures.
III. Consideration and possible recommendation of award of the City's annual Water and
Wastewater Pipe and Fittings, Bid No. 27057, for approximately $159,343.00 to various bidders. --
Glenn Dishong
Discussion: Dishong stated that these parts and supplies are used for maintenance and repair o f the
water distribution and wastewater collection systems. These supplies are stored in the warehouse
and they are ordered on an as needed basis.
Action: Motion by Sattler, seconded by Bland to award the annual Water and Wastewater Pipe and
Fittings to various bidders in the approximate amount of $159,343.00.
Approved 6-0 (Kostka absent)
IV. Consideration and possible recommendation to approve a contract amendment between the City
of Georgetown and Camp, Dresser & McKee, Inc. (CDM) for professional servi ces related to updates
of the City's Water Distribution and Wastewater Collection System Master Plans and engineering
models for $138,901.00 -- Glenn Dishong, Tom Benz
Discussion: Dishong stated that this amendment provides for the necessary updates to the Master
Plans for the water distribution system and the wastewater collection system. Each Master Plan and
any subsequent engineering model update will incorporated all new lines and connections into each
system. Any operational improvements and completed capital improvement projects will be updated
to each system, too.
Action: Motion by Sattler, seconded by Lenning to approve the contract amendment between the
City and Camp, Dresser & McKee, Inc. for professional services related to updates of the Water
Distribution and Wastewater Collection System Master Plans and engineering models in the amount
of $138, 901.00.
Approved 6-0 (Kostka absent)
V. Consideration and possible recommendation for approval of the contract with Lower Colorado
River Authority ("LCRA") for the purchase of electric distribution and transmission materials for FY
2007/08 from vendor award contract for the LCRA Electric Material Acquisition Program in the
estimated amount of $500,000.00 -- Michael Mayben
Discussion: Jimmy Sikes presented this item. Sikes stated that with this agreement the City will be
able to continue the periodic purchases of electric distribution and transmission material directly
from the vendor awarded the Electric Material Acquisition Services Contract by LCRA. Materials
purchased through this agreement are items that are not included on any bids formally issued and
awarded to the City. Items are purchased on an as needed basis and will be stocked in the City
warehouse to be used by the Electric department for new electric service installations and
maintenance of the electric system.
Action: Motion by Bland, seconded by Young to approve the contract with LCRA for the purchase of
electric distribution and transmission materials for FY 2007/08 from vendor award contract for the
LCRA Electric Material Acquisition Program in the estimated amount of $500,000.00.
Approved 6-0 (Kostka absent)
Motion by Sattler, seconded by Lenning that Items "F & G" are Competitive Matters under SEC:
551.086.
Approved 6-0 (Kostka absent)
EXECUTIVE SESSION: CALL TO ORDER
Mr. Cunningham called the executive session to order at 2:25 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon ’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.086 Competitive Matters
VI. Discussion and possible action to recommend the proposed Electric rate increases to the City
Council. -- Micki Rundell
VII. Discussion on wholesale energy negotiations. -- Jim Briggs
RETURN TO REGULAR SESSION
Mr. Cunningham called the regular session back to order at 3:27 p.m.
VIII. Action from executive session if necessary
Action for Item "F": Motion by Young, seconded by Bland to recommend the proposed Electric rate
increases to the City Council.
Approved 5-1-1 (Sattler opposes, Kostka absent)
No Action for Item "G"
Motion by Lenning, seconded by Sattler to adjourn.
Approved 6-0 (Kostka absent)
Adjournment
The meeting was adjourned at 03:30 PM.
Approved : Attest:
_______________________ ________________________
Mike Cunningham - Vice Chair Richard Lenning - Secretary