HomeMy WebLinkAboutMinutes_GUS_08.09.2007
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Thursday, August 9, 2007
The Georgetown Utility System Advisory Board Special Session of the City of Georgetown, Texas, met on
Thursday , August 9, 2007.
Board Members Present:
Robert Kostka - Chair, Richard Lenning - Secretary, Bill Sattler, Stanley Bland, Riki Young
Board Members Absent:
Mike Cunningham, Patty Eason
Staff Present:
Jim Briggs, Micki Rundell, Jana Kern, Glenn Dishong, Mike Mayben, Mark Miller, Tom Benz, Jimmy
Sikes,
Michael Hallmark, Mike Stasny , Joe Lara,
OTHER PRESENT:
Ed Albrecht & Robert Martinez – Central Road & Utility, Ltd
Minutes
Regular Meeting
Mr. Robert Kostka call the special meeting order on Thursday, August 9, 2007 at 1:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the regular Board meeting held
on July 17, 2007. -- Jana Kern
Discussion: On item, “B” there was typing error. The section in question was 2.8 not 2.7 as stated.
Correction will be made to the July 17, 2007 minutes.
Action: Motion by Lenning, seconded by Young to accept the minutes with noted corrections.
Approved 5-0 (Mike Cunningham and Patty Eason absent)
II. Consideration and possible action to approve the updated GUS Bylaws. -- Jim Briggs
Discussion: Briggs stated that staff went back to verify the sections in questions – 2.8 Ex-Officio and
Alternate members and 5.5 Reports to Council. Section 2.8 although does not apply to the GUS Board
it is a standard section in the Bylaws. There some Boar ds that need this section. Section 5.5 again this
is a standard section in the bylaws. GUS Board does this monthly not quarterly. There are some
Boards and Commissions that do not have any contact with Council. Because of this Council wanted
to meet, at least quarterly, with the Boards and Commissions. GUS Board has reports going to
Council at least once a month, so, we comply with section 5.5.
Action: Motion by Lenning, seconded by Sattler to approve the amended GUS Bylaws
Approved 5-0 (Cunningham & Eason absent)
III. Review of the Project Progress Report and timelines (including but not limited to items listed).
Michael Hallmark, Tom Benz
Discussion: Hallmark stated that there has not been any major change since the last meeting due to
the weather.
Action: None
IV. Consideration and possible recommendation to approve a contract with Kasberg, Patrick &
Associates, LP (KPA) for Professional Services for Rock Street paving and utility improvements in the
amount of $71,500.00. -- Mark Miller
Discussion: Miller presented the item. This project is part of the maintenance and control of Austin
Avenue Project. Proposed safety and traffic flow improvements on Austin Ave. include placing
curbed medians in Austin Ave. to prevent uncontrolled left turn movements into d riveways near
high volume intersections. The rock street extension behind the Sonic and Twin Liquor is part of a
mitigation plan to provide suitable movements and access to these businesses at a safe location. This
design will be for a partial roadway section that will adequately serve the needs of the existing
businesses on the east side of Rock Street.
Action: Motion by Sattler seconded by Lenning to approve the contract with KPA for Professional
Services for Rock Street paving and utility improvements in the amount of $71,500.00.
Approved 5-0 (Cunningham & Eason absent)
V. Consideration and possible recommendation to approve a contract amendment between the City
of Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the d esign of
the Park Water Treatment Plant 2MG Clearwell Improvements in the amount of $265,480.00. -- Glenn
Dishong/Tom Benz
Discussion: Dishong presented the item. This contract amendment provides for the necessary design,
engineering, construction management, surveying, geotechnical, material testing, and regulatory
submittals for the 2 MG precast concrete clearwell improvements at the Park Water Treatment Plant
(WTP). The Park WTP was constructed in 1986 with one 2 MG clearwell constructed of steel. With the
recent evaluations of this plant, it is in need of painting and there are structural issues with the roof.
Because there is only one clearwell at this plant, to paint and repair the clearwell will require the
plant to be taken off line. Taking this plant off line would be a hard ship on the City’s water system.
The addition of a 2 MG clearwell will provide the additional storage, and will allow the work on the
existing clearwell to be completed without having to take the plant off line.
Action: Motion by Sattler, seconded by Lenning to approve a contract amendment between the City
of Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of
the Park Water Treatment Plant 2 MG Clearwell Improvements in the amount of $265,480.00.
Approved 5-0 (Cunningham & Eason absent)
VI. Consideration and possible recommendation to award a contract for the construction of the
South Fork Interceptor Phase A and to establish a project budget. -- Glenn Dishong
Discussion: Dishong presented the item. The actual pipe length will be 2328 linear feet of 42 -inch
gravity sewer main along the South Fork of the San Gabriel River. The interceptor has been sized to
meet the needs of the ultimate build out of the City of Georgetown retail sewer demand in the area.
Three bids were received on July 31, 2007. The low bidder was Central Road & Utility, LTD.
Based on the information they provided in Section 00400, Statement of Bidders Experience, they have
been in existence as a business for 3 1/2 years and have not had any construction experience with
Hobas pipe in the size required by this project. Section 00400 states “A minimum of five (5) year’s
existence as a business is required under current company name”. Therefore, Camp, Dresser &
McKee is recommending that the award of bid go to Lewis Contractors, Inc. of Bertram, Texas for the
base bid in the amount of $2,091,089.00. Lewis Contractors, Inc. has been in existence as a business
for 30 years. They have construction experience with the pipe size and depth of the project and with
Hobas pipe.
There was lengthy discussion on Camp, Dresser & McKee’s recommendation.
Action: Motion by Lenning, seconded by Young to award a contract to Lewis Contractors, Inc. of
Bertram, Texas for the construction of the South Fork Interceptor Phase A, Open Trench, in the
amount of $2,091,089.00.
Approved 4-1-0 (Kostka, Lenning, Bland & Young for, Sattler opposed) (Cunningham & Eason
absent)
VII. Consideration and possible recommendation to proceed with the over sizing of the South Fork
Interceptor Phase B and C1, and to establish a project budget. -- Glenn Dishong
Discussion: Dishong presented the item. This project will install 22, 476 ft of various diameters of
gravity sewer line that will be connecting to Phase A. The interceptor has been sized to meet the
needs of the Georgetown ultimate build out for that area. Four bids were received and opened on
July 31, 2007. The engineering firm responsible for the review of the bids was Bury & Partn ers. Bury
& Partners is recommending the award of bid to Lewis Contractors, in the amount of $15,723,628.00.
Staff did not receive the cost estimates for the oversizing of the line from Bury & Partners prior to this
meeting. Before recommendation can be made staff will need to review the cost estimates. At this
time this item is for information only and will be brought back to the GUS Board at a later date.
Action: None
VIII. Consideration and possible recommendation for the award of the bid for Utility Outag e
Management, and Integrated Voice Response System to Milsoft Utility Solution in the amount
$169,330.00 -- Mike Mayben
Discussion: Mayben presented the item. Request for Proposals were opened and read for Outage
Management and Integrated Voice Response System proposal #27041 with Automated Customer
Service and Incident Management and Prediction Systems. City staff comprised of IT, GUS System
Engineering, and GUS Electric evaluated each proposal and interviewed other electric utilities who
are currently using this software. Staff also made site visits to two vendors to observe the operations
and support capability and hosted in house demos.
Staff also worked with our electric engineering firms, McCord Engineering and Schneider
Engineering, to evaluate how each of the programs would integrate with the existing engineering,
mapping and GPS functions GUS has in place and is used by these firms. Milsoft Utility Solution was
the only vendor that could provide a product with a seamless interface
Action: Motion by Lenning, seconded by Bland to award to Milsoft Utility Solution for the Utility
Outage Management and Integrated Voice Response System in the amount of $169,330.00
Approved 5-0 (Cunningham & Eason absent)
Motion by Sattler, seconded by Lenning that item "I" is a competitive Matter under SEC 551.086.
Approved 5-0 (Cunningham & Eason absent)
EXECUTIVE SESSION: CALL TO ORDER
Mr. Kostka called to order the executive session on Thursday, August 9, 2007 at 2:33
p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon ’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.086 Competitive Matters
IX. Discussion and possible recommendation related to the City of Georgetown power supply
options for LCRA 10% Market Participation for 2008-2010 Energy Years . -- Jim Briggs
Return to Regular Session:
Mr. Kostka called the regular session back to order on Thursday, August 9, 2007 at 2:52
p.m.
X. Action from Executive Session: Motion by Lenning, seconded by Bland to accept the
recommendation for the 10% Market Price Option and to recommend approval to City Council.
Approved 5-0 (Cunningham & Eason absent)
Motion by Lenning, seconded by Sattler to adjourn to the Tour.
Approved 5-0 (Cunningham & Eason absent)
XI. Tour of Treatment Plants/Substations. -- Jim Briggs
The Board along with Briggs, Dishong, and Sheila Mitchell toured Dove Springs Wastewater
Treatment Plant, Lake Water Treatment Plant, South Sub Station, and East Sub Station. Tour ended
around 5:30 p.m.
Adjournment
The meeting was adjourned at 05:30 PM.
Approved : Attest:
_______________________ ________________________
Robert Kostka - Chair Richard Lenning - Secretary