HomeMy WebLinkAboutMinutes_GUS_03.20.2007
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, March 20, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
March 20, 2007.
Board Members Present:
Doug Smith - Chair, Robert Kostka, Patty Eason, Stanley Bland, Richard Lenning, Riki Young
Board Members Absent:
Mike Cunningham
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Michael Hallmark, Mark Miller, John Aldridge,
Glenn Dishong, Micki Rundell, Mike Mayben, Joe Lara
OTHER PRESENT:
David Gray & Melissa Peterson - Gray - Jansing & Assoc.
Minutes
Regular Meeting
Regular Meeting Called to order by Mr. Doug Smith, Tuesday, March 20, 2007 at 2:00 p.m.
At this time Mr. Smith reviewed the Board Attendance Policy, and welcomed the new Board Members:
Stanley Bland, Richard Lenning & Riki Young.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
Moved to Item "B"
I. Board nominations and election of Vice Chair and Secretary of the GUS Board. -- Doug Smith
Discussion: Nominations were received for Vice Chair.
Action: Motion by Eason, seconded by Bland to re-elect Bob Kostka as Vice Chair of the GUS Board.
Approved 6-0 (Cunningham absent)
Discussion: Nominations were received for Secretary.
Action: Motion by Bland, seconded by Kostka to elect Richard Lenning as Secretary of the GUS
Board.
Approved 6-0 (Cunningham Absent)
Move to Item "C"
II. Consideration and possible action to approve the minutes from the regular meeting held on
February 20, 2007. -- Jana Kern
Discussion: None
Action: Motion by Kostka, seconded by Eason to approve the minutes as written.
Approved 6-0 (Mike Cunningham Absent)
Move to Item "A"
III. Review of the Project Progress Report and timelines (including but not limited to items listed). --
Michael Hallmark/Tom Benz
Discussion: Hallmark presented the monthly project progress report:
Downtown Regional Water Ponds: The contractor has installed the erosion control. We had some
delays due to a bust in the survey.
Southside WTP Piping Improvements: This project was completed on March 14, 2007.
Rabbit Hill Pump Station Piping Improvements: The contractor has moved onto the site and is
installing erosion control.
Austin Ave. WW Rehab: The contractor has the contracts for execution.
Austin Ave. Water Rehab: Contractor has sent the contracts back to us for execution.
2006 Overlay Project: Ready to pave Forrest St., this was put on hold due to the weather. Should start
paving the week of March 26th. Curbs were started on Myrtle St. Testing showed problems with
paving on Mesquite Ln. and Park Ln. Paving will have to be removed and replaced by the asphalt
supplier.
IV. Consideration and possible recommendation to award a bid to G. Carter Construction Company,
Inc. of Cedar Park, Texas for a Traffic Signal Installations Contract in the amount of $86,107.81. --
Mark Miller, John Aldridge
Discussion: Miller & Aldridge presented this item. Bids were received on March 9, 2007 for the
installation of traffic signals at Whispering Wind & Del Webb Blvd. (Sun City) and at CR 151 & Inner
Loop Northeast. The signals should be operational approximately 60-90 days after a notice to proceed
is given. Bland asked about the dollar amount that was on the coversheet compared to the dollar
amount on the Bid Tab. Aldridge stated that the original bid included signs and stripping. These two
items were removed from the bid. Also, the bid tabs were not calculated until after the packet was
put together. The new dollar amount is $84,407.60.
Action: Motion by Bland, seconded by Lenning to award a bid to G. Carter Construction Company,
Inc. of Cedar Park, Texas for a Traffic Signal Installations Contract in the amount of $84,4 07.60.
Approved 6-0 (Cunningham absent)
V. Consideration and possible recommendation of the Offsite Utility Construction and Cost
Reimbursement Agreement between the City and Oaks at San Gabriel, LLC. -- Glenn Dishong
Discussion: Dishong presented this item. Staff has been working with the developer of Oaks at San
Gabriel to determine the wastewater infrastructure requirements needed to serve 853 lots with
wastewater service. The development is located inside the City’s ETJ just east of the Cimarron Hills
development.
Under the terms of the agreement, the Developer will fund the expansion of the Cimarron Hills
Wastewater Treatment Plant. The plant will be expanded from its current capacity of 200,000 gallons
per day to 450,000 gallons per day. The expansion of the CHWWTP is not in the City’s 5 year CIP,
but is included in its 10 year CIP and impact fee calculation.
Developer will pay the city-wide wastewater impact fee of $1,881 per SUE with a credit of $854 per
service unit for each connection on the property as a reimbursement for the payment of the
CHWWTP expansion.
Action: Motion by Kostka, seconded by Young to recommend the Offsite Utility Construction and
Cost Reimbursement Agreement between the City and Oaks at San Gabriel, LLC.
Approved 6-0 (Cunningham absent)
Motion by Lenning, seconded by Bland to adjourn meeting.
Approved 6-0 (Cunningham absent)
Adjournment
The meeting was adjourned at 02:41 PM.
Approved : Attest:
_______________________ ________________________
Doug Smith - Chair Richard Lenning - Secretary