HomeMy WebLinkAboutMinutes_GUS_02.20.2007
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, February 20, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
February 20, 2007.
Board Members Present:
Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, Kendall Young
Board Members Absent:
Mike Cunningham, John Gavurnik
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Mark Miller, Tom Benz, Glenn Dishong, John Aldridge,
Marsha Iwers,
OTHERS PRESENT:
Darrel Holmquist, P.E. FACEC of CTL|Thompson
Minutes
Regular Meeting
Meeting Called to order by Mr. Doug Smith on Tuesday, February 20, 2007 at 2:00 P.M.
Smith mentioned that this Board meeting will be the last meeting for John Gavurnik, Jack
Hunnicutt and Kendall Young. We would like to thank them for their service on the GUS
Advisory Board.
Jack Hunnicutt - I have been on this Board since it started. Since being on this Board, I have met
some of my fellow citizens that I would not have been able to met and I have been so impressed
by the professionalism of our City Staff, they have done such a great job and it has been a
pleasure working with all of them.
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council
Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the regular Board
meeting held on January 19, 2007. -- Jana Kern
Discussion: None
Action: Motion by Hunnicutt, seconded by Young to approve the minutes as written.
Approved 5-0 (Mike Cunningham & John Gavurnik absent)
II. Review of the Project Progress Reports and timelines (including but not limited to items
listed). -- Michael Hallmark, Tom Benz
Discussion: Benz presented the monthly progress report:
Austin Ave. WW Rehab: Bids were open on February 15, 2007.
Austin Ave Water Rehab: Bids were open on February 15, 2007
Downtown Regional Water Ponds: Contractor started installing erosion control on
February 12, 2007.
Southside WTP Piping Improvements: The shop drawings on the pipe were approved for
fabrication.
Rabbit Hill Pump Station Piping Improvements: Pre-construction was held on February
14, 2007 and the contractor moved onto the site on February 18, 2007.
2006 Overlay Project: On Forest St. the utilities and curb work are complete. Working on
stabilization should start paving first part of March 2007. On Oak Lane curb work is about
50% complete.
Action: None
III. Discussion and possible action to make recommendations to the City Council regarding
the review of the City of Georgetown's current Principles for Economic Development
Incentives. -- Paul E. Brandenburg
Discussion: Brandenburg presented this item. As a prerequisite to enter into a tax
abatement agreement, the Texas Tax Code provides that the governing body must develop
and adopt guidelines and criteria governing such abatement agreements.
City Council adopted guidelines and criteria governing tax abatement agreements as set
forth in the "City of Georgetown Principles for Economic Development Incentives" in 2003
this document was also renewed again in 2005.
The guideline states in part - "the City of Georgetown may offer tax abatements for
commercial or industrial new business construction, or facility expansion, as well as
business personal property tax associated with real property. City abatements are granted
through an approved contract with the Georgetown City Council." The guidelines further
outline the standards for determining benefits and the process for considering other
economic development incentive proposals. The City Council would also like to develop an
agreement or arrangement to formalize and streamline the work process whereby joint
efforts are required by the City, the County, other governmental agencies, and/or other
business enterprises to ensure that future economic development efforts are successful.
What I am asking for this Board to do is to review the document and if you have any
changes/suggestions to bring them back to your next Board meeting.
Action: GUS Board members will come back, with any feed back, at the next Board meeting.
IV. Consideration and possible recommendation for award of the annual bid for Hot Mix
Asphalt to Heart of Texas Hot Mix of Temple Texas, in the estimated amount of $441,000.00.
-- Mark Miller
Discussion: Miller presented this item. Bids were received to provide the City with Type"D"
and Type "A" hot mix asphalt for a one year period beginning February 2007. This asphalt
will be used in the construction and repair of the City streets and is ordered on an as needed
basis.
Action: Motion by Young, seconded by Kostka to award the annual bid for Hot Mix Asphalt
to Heart of Texas Hot Mix of Temple Texas, in the estimated amount of $441,000.00.
Approved 5-0 (Cunningham & Gavurnik absent)
V. Consideration and possible recommendation to award the contract for the construction
of Austin Ave. Water Improvements and to set a budget. -- Glenn Dishong, Tom Benz
Discussion: Dishong presented this item. This project upgrades existing water
infrastructure on Austin Ave. from Leander Road to Williams Drive.
Action: Motion by Young, seconded by Kostka to award the contract to H. Deck
Construction, of Round Rock Texas, for the construction of Austin Ave. Water
Improvements and to set a budget of $440,000.00.
Approved 5-0 (Cunningham & Gavurnik absent)
VI. Consideration and possible recommendation to award the contract for the construction
of Austin Ave. Wastewater Improvements and to set a budget. -- Glenn Dishong, Tom Benz
Discussion: Dishong presented this item. This project upgrades existing wastewater
infrastructure on Austin Ave, from Leander Road to Williams Drive.
Action: Motion by Young, seconded by Kostka to award the contract for the construction of
Austin Ave. Wastewater Improvements and to set a budget of $627,000.00, contingent on
receiving the recommendation letter from KPA.
Approved 5-0 (Cunningham & Gavurnik absent)
NOTE: On February 22, 2007 Georgetown Utility Systems did receive the letter of
recommendation from KPA. The contract was awarded to Enviro Remediation, Inc. of Katy,
Texas.
VII. Consideration and possible recommendation to approve a contract amendment with
Dacon, Ltd. for services related to the construction of the East Substation in the amount of
$366,564.98. -- Mike Mayben
Discussion: Jim Briggs presented this item. Any project change orders in excess of $25,000
were to be returned to Council for approval. At this time we are requesting approval to
release payment in the amount of $366,564.98 of change orders for the East Substation.
Action: Motion by Kostka, seconded by Hunnicutt to approve a contract amendment with
Dacon, Ltd. for services related to the construction of the East Substation in the amount of
$366,564.98.
Approved 5-0 (Cunningham & Gavurnik absent)
VIII. Consideration and possible recommendation for the construction and purchase of
electric distribution and transmission facilities related the Chief Brady Substation expansion
with the Lower Colorado River Authority (LCRA) to be used for dual feed service for
Project Lonestar in the amount of $768,827.00. -- Mike Mayben
Discussion: Jim Briggs presented this item. The purchase of these facilities will allow the
city to continue in the direction of the City pursuing ownership of our substation facilities
to serve our load. Staff is recommending approval of this purchase.
Action: Motion by Kostka, seconded by Young for the construction and purchase of electric
distribution and transmission facilities related the Chief Brady Substation expansion with
the Lower Colorado River Authority (LCRA) to be used for dual feed service for Project
Lonestar in the amount of $768,827.00.
Approved 5-0 (Cunningham & Gavurnik absent)
IX. Presentation on "Rational Pavement Design on Expansive Soils". -- John Aldridge
Discussion: Tom Benz introduced Mr. Darrel Holmquist, of CTL|Thompson, who gave a
power point presentation on Rational Pavement Design on Expansive Soils.
Mr. Smith asked for a motion to go into Executive Session.
Motion by Young, seconded by Hunnicutt that Items "J", "K", and "L" are Competitive
Matters.
Approved 5-0 (Cunningham & Gavurnik absent)
EXECUTIVE SESSION: CALL TO ORDER
Executive Session called to order by Mr. Doug Smith, Tuesday, February 20, 2007 at
3:48 P.M.
In compliance with the Open Meetings Act, Chapter 551, Government Code,
Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed
session and are subject to action in the regular session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government
Code to discuss matters or take action on a “competitive matter” of the Energy Services
Department as provided under Section 551.086.
X. Consideration and possible recommendation to renew the contract, between the City of
Georgetown and Flowers Construction Company, L.P., for electric system maintenance and
construction services and Electric System Construction Trenching and Conduit Installation
for F.Y. 2007. -- Mike Mayben
Discussion on tape
XI. Consideration and possible recommendation for extension of the contract between
McCord Engineering, and Georgetown Utility Systems, to provide engineering services
related to the planning, design, and review of the City's electric system improvements,
system construction, system expansion (due to development) and system mapping. -- Mike
Mayben
Discussion on tape
XII. Consideration and possible recommendation for execution of a contract between
Schneider Engineering, LTD, and Georgetown Utility Systems, to provide engineering
services related to the planning, design, and review of the City’s electric system
improvements, system construction, system expansion (due to development), and system
mapping and coordination studies. -- Mike Mayben
Discussion on tape
REGULAR SESSION: Called back to Order
Regular session called back to order by Mr. Doug Smith on Tuesday February 20, 2007 at
357 P.M.
Action from Executive Session: Action to be taken if necessary
J. Action: Motion by Young, seconded by Hunnicutt to renew the contract, between the
City of Georgetown and Flowers Construction Company, L.P., for electric system
maintenance and construction services and Electric System Construction Trenching and
Conduit Installation for F.Y. 2007.
Approved 5-0 (Cunningham & Gavurnik absent)
K. & L. Action: Motion by Hunnicutt, seconded by Young for an extension of the contract with
McCord Engineering, and to execute a contract with Schneider Engineering, LTD,
to provide engineering services related to the planning, design, and review of the City's electric
system improvements, system construction, system expansion (due to development) and
system mapping.
Approved 5-0 (Cunningham & Gavurnik absent)
Motion by Young, seconded by Kostka to adjourn meeting
Approved 5-0 (Cunningham & Gavurnik absent)
Adjournment
The meeting was adjourned at 04:00 PM.
Approved : Attest:
_______________________ ________________________
Doug Smith - Chair Jack Hunnicutt - Secretary