HomeMy WebLinkAboutMinutes_GUS_01.19.2007
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, January 19, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
January 19, 2007.
Board Members Present:
Doug Smith - Chair, Jack Hunnicutt - Secretary arrived 2:07p.m., Patty Eason, John Gavurnik, Kendall
Young
Board Members Absent:
Robert Kostka, Mike Cunningham
Staff Present:
Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Micki Rundell, Mike Mayben, Micki Rundell,
Leticia Zavala,
Others Present:
Mary Ellen Kersch, Judy Shepherd - Citizens
Minutes
Regular Meeting
Called to order by Mr. Doug Smith on Friday, January 19, 2007 at 2:02 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the regular Board
meeting held on December 19, 2006. -- Jana Kern
Discussion: None
Action: Motion by Gavurnik, seconded by Young to approve minutes as written.
Approved 4-0 (Bob Kostka, Mike Cunningham absent, Jack Hunnicutt absent for this
vote only)
II. Review of the Project Progress Report and timelines (including but not limited to items
listed).-- Michael Hallmark, Tom Benz
Discussion: Hallmark presented the monthly Project Progress Report:
West Loop: This project is complete. Contractor is working on final cleanup.
Downtown Regional Water Quality Ponds: Construction is to begin end of January 2007.
Rabbit Hill Pump Station Piping Improvements: Council awarded bid at the January 9,
2007 meeting.
Southside WTP Piping Improvements: The contracts have been conformed. Contractor has
submitted shop drawings on piping.
2006 Overlay Project: Curb work is complete on Parker, street work in progress. Utilities
were to be completed this week but due to the weather it has been pushed back. Should be
complete by end of January.
Dove Springs WW Plant: Mr. Benz gave an update on the inspection of the Dove Springs
WW Plant. In 2002 the plant was inspected by Dr. Furlong. Dr. Furlongs analysis indicated
that the structural supports in the wall were less than optimum design. Therefore, there are
some inadequacies in the wall. The wall is not going to fall down, but overtime, stresses on
the wall could lead to further expansion and cracking. Dr. Furlongs recommendation was to
maintain the hydraulic grade line at 15.5 foot level for the operating depth, have adequate
maintenance, and have regular inspections.
In September 2006, Mr. Perry Steger, of Steger and Bizzell, completed another
inspection of this plant. The old structure was drained to within approximately 6” of
the bottom of the tank, so Mr. Steger could inspect the inside of the exterior tank
wall. There has been no change to the cracking at this time. Mr. Steger stated that the
concrete wall and the basin floor were in excellent condition. Mr. Steger did observe
some regularly spaced hairline cracks that appear to mirror the cracks on the outside
wall. When Mr. Steger walked the outside perimeter of the tanks, there were no
stains or other indications of any leaks or weeps. In Mr. Steger ’s opinion the tank
wall and basin floor are in excellent condition and that the plant can be returned to
service with no further remedial action required.
Action: Motion by Gavurnik, seconded by Hunnicutt, that based on the recommendations
made by the professional engineers and staff, we now feel that the Dove Springs Plant, with
proper maintenance is in operation and will operate properly.
Approved 5-0 (Kostka & Cunningham absent)
III. Discussion with Board on the 07/08 Budget Process. -- Micki Rundell
Discussion: Rundell reviewed the budget process. Rundell passed out input sheets to the
Board members.
Action: GUS Board members are to fill out sheets and return back to Jana Kern by January
31, 2007.
IV. Consideration and possible recommendation to approve a contract amendment between
City of Georgetown and KPA for Professional Service Agreement related to the Phase Two
of the "Old Mill" Leander Street/22nd Street Infrastructure Improvements as part of the
Williamson County Community Block Grant for $48,500.00. -- Mark Miller, Tom Benz
Discussion: Benz presented this item. This amendment is for the design work for the second
phase of the Old Mill Project. The improvements will include installing adequate drainage
conveyances along Leander Street. It will also include the design for reconstruction of 22nd
Street from Austin Ave. to Leander Street.
Action: Motion by Eason, seconded by Young to approve a contract amendment between
City of Georgetown and KPA for Professional Service Agreement related to the Phase Two
of the "Old Mill" Leander Street/22nd Street Infrastructure Improvements as part of the
Williamson County Community Block Grant for $48,500.00.
Approved 5-0 (Kostka, Cunningham absent)
V. Consideration and possible recommendation for the award of the annual bid for wood
poles to various vendors in the estimated amount of $232,690.00. -- Mike Mayben
Discussion: Mayben presented this item. Bids were received for the purchase of wood poles
for a one year period, beginning February 1, 2007. These poles will be stocked at the City
warehouse and are used primarily for new projects and for replacement of existing poles.
Material will be ordered on an as needed basis.
Action: Motion by Gavurnik, seconded by Young to award the annual bid for wood poles to
various vendors in the estimated amount of $232,690.00.
Approved 5-0 (Kostka, Cunningham absent)
VI. Consideration and possible recommendation to approve a contract amendment with
Dacon Ltd. for services related to the construction of the South Substations in the amount of
$314,583.60. -- Mike Mayben
Discussion: Mayben presented this item. Bids were received and awarded to Dacon Ltd. for
the construction of the East and South Substations in the amount of $7,997,990.00. At the
time of the bid award, at the May 23, 2006 Council Meeting, staff requested approval of a
project contingency construction expense budget of $8,400,000.00 for any additional work
performed within the scope of the project. Staff is requesting approval to release payment
for $314,583.60 of change orders for the South Substation.
Action: Motion by Young, seconded by Gavurnik to approve a contract amendment with
Dacon Ltd. for services related to the construction of the South Substations in the amount of
$314,583.60.
Approved 5-0 (Kostka, Cunningham absent)
Motion by Young, seconded by Gavurnik to adjourn meeting.
Approved 5-0 (Kostka, Cunningham absent)
Meeting adjourn at 2:40 p.m.
Adjournment
The meeting was adjourned at 02:40 PM.
Approved : Attest:
_______________________ ________________________
Doug Smith - Chair Jack Hunnicutt - Secretary