HomeMy WebLinkAboutMinutes_GUS_12.19.2006
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, December 19, 2006
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
December 19, 2006.
Board Members Present:
Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik, Kendall Young,
Mike Cunningham
Board Members Absent:
Doug Smith
Staff Present:
Jim Briggs, Jana Kern, Michael Hallmark, Mike Mayben, Glenn Dishong, Marsha Iwers,
Others Present:
David Briggs - CDM, David Witte - McCord, William C. Martin - OverLand Property Group, Inc.
Minutes
Regular Meeting
Regular Board meeting called to order by Mr. Robert Kostka on Tuesday, December 19, 2006 at
2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the regular Board
meeting held on November 21, 2006 -- Jana Kern
Discussion: None
Action: Motion by Eason, seconded by Young to approve the minutes as written.
Approved: 6-0 (Doug Smith absent)
II. Review of the Project Progress Report and timelines (including but not limited to items
listed). -- Michael Hallmark/Tom Benz
Discussion: Hallmark presented the monthly project reports:
West Loop, Dove Springs WWTP, and Pecan Branch Interceptor: These projects are
complete.
Downtown Water Quality Pond: Pre-con was held on 12/6/06, construction will begin after
Jan 1, 2007
Southside WTP Piping Improvements: Waiting on contractor to return signed contracts.
Rabbit Hill Pumping Station Piping Improvements: Bid opening was held on 12/13/2006.
2006 Street Overlay: Work has begun on Forest St, Mesquite & Parker Drive. Completion of
this project is July 2007.
Action: None
III. Consideration and possible recommendation to award a contract for the construction of
the Rabbit Hill Pump Station and to establish a project budget. -- Glenn Dishong
Discussion: Dishong presented this item. This project will replace the existing low capacity
pump station with a station with capacity to serve the southern portion of the service area
with domestic service including fire flows.
Action: Motion by Gavurnik, seconded by Cunningham to award a contract to Excel
Construction Services for the Rabbit Hill Pump Station.
Approved: 6-0 (Smith absent)
IV. Consideration and possible recommendation for the award of the annual bid for water
meters and accessories to various bidders in the amount of $303,272.90. -- Glenn Dishong
Discussion: Dishong presented the item. Bids were received for the purchase of water
meters and accessories for a one year period - beginning January 1, 2007. The equipment
will be stocked at the City's warehouse and is used primarily for the new installation and for
replacement of existing meters and metering equipment. Material will be ordered by the
warehouse to maintain appropriate stock levels.
Action: Motion by Gavurnik second by Hunnicutt to award the annual bid for water meters
and accessories to the various bidders in the amount of $303,272.90.
Approved: 6-0 (Smith absent)
V. Consideration and possible recommendation to approve a Professional Services
Agreement between the City of Georgetown and ElectSolve to provide operations services
for the City's Automatic Meter Reading System in the amount of $61,200.00. -- Mike Mayben
Discussion: Mayben presented this item. Request for Proposals (RFP) were open and read
for the annual AMR Data Systems Support. City staff has evaluated the proposals and
determined that the RFP should be awarded to ElectSolve Technology Solutions and
Services, Inc.This contract is for a term of one year, from the effective date and shall be
renewable for up to four times, upon the mutual written consent of the parties.
Action: Motion by Young, seconded by Eason to approve a Professional Services Agreement
between the City of Georgetown and ElectSolve to provide operations services for the City's
Automatic Meter Reading System in the amount of $61,200.00.
Approved: 6-0 (Smith absent)
VI. Consideration and possible recommendation for the award of the bid for concrete, steel,
two piece steel, or laminated wood distribution poles to various bidders. -- Mike Mayben
Discussion: Mayben present this item. Bids were received for the purchase of a concrete,
steel, two piece steel, or laminated wood distribution poles for a one year period beginning
January 10, 2007. These poles will be stocked in the City's warehouse and are used for new
projects and for replacement of existing poles. Poles will be order on an as needed basis.
Action: Motion by Cunningham, seconded by Hunnicutt to award of the bid for concrete,
steel, two piece steel, or laminated wood distribution poles to various bidders.
Approved 6-0 (Smith absent)
VII. Underground electric service to lots 1-9 of Haven Heights Addition. -- William C. Martin
Discussion: Mr. Bill Martin presented his case to the Board. There was a lengthly
discussion, full version on tape.
Action: Motion by Cunningham seconded by Gavurnik to leave things just as they are. The
Century Plan has the certification and has been reviewed by our City Attorney and we feel
that this does not need to be changed..
Approve 6-0 (Smith absent)
Motion by Gavurnik, seconded by Cunningham to adjourn meeting.
Approved 6-0 (Smith absent) Meeting adjourned at 2:56 P.M.
Adjournment
The meeting was adjourned at 02:56 PM.
Approved : Attest:
_______________________ ________________________
Bob Kostka - Vice Chair Jack Hunnicutt - Secretary