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Home My WebLink AboutMinutes_GUS_10.17.2006 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, October 17, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , October 17, 2006. Board Members Present: Doug Smith, Robert Kostka, Jack Hunnicutt, Patty Eason, Kendall Young, Mike Cunningham Board Members Absent: John Gavurnik Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Glenn Dishong, Mike Mayben Joe Lara, OTHERS PRESENT: Blake McGee of Blake McGee Company Minutes Regular Meeting Meeting called to Order by Mr. Doug Smith on Tuesday, October 17, 2006 @ 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. Consideration and possible action to approve the minutes from the special Board meeting held September 7, 2006 and from the regular meeting held on September 20, 2006 -- Jana Kern Discussion: None Action: Motion by Kostka, seconded by Cunningham to approve minutes as written for both meetings. Approved 6-0 (John Gavurnik absent) II. Review of the Project Progress Report and timelines (including but not limited to items listed). -- Michael Hallmark/Tom Benz Discussion: Benz gave the Project Progress Report: Dove Springs WWTP: The belt press is on line, but needs some modifications to the conveyor. Existing process structure aeration equipment work is complete and ready to be put on line. West Loop: About half of the 24" water line is installed. Rock saw was scheduled to completion on 10/10/06. Pecan Branch Interceptor: Contractor is complete with this project. Line is in service and need to plant a couple of trees. Downtown Regional Water Quality Ponds: Still working on the land swap issues. EARZ II: Insituform has completed about 25% of the project. Also doing some rehab on manholes. Solid Waste Focus Group: Briggs updated the Board about the first Focus Group meeting. This group was very open and we had very good discussions. One thing this group was very adamant about - did not want to transition to a different company. Next meeting will be held Friday, October 20, 2006 at Sun City. Berry Creek Section One: We sent out a survey to the home owners in Section One. We have received quite a range of feed back, on wastewater services from Section One. If the City were to put the infrastructure in and put the line in, at its cost, there are still reservations of homeowners to connect. There are other homeowners that say go ahead and make this line available but we still will not connect. Some homeowners say, when my system fails we will look into connecting. We are still working on this and moving forward, but we are not sure where this will end up. Action: None III. Consideration and possible recommendation of the Water Services agreement between the City, Parkside at Mayfield Ranch, Ltd., and Parkside at Mayfield Ranch Municipal Utility District (MUD).-- Glenn Dishong Discussion: Dishong presented the item. Staff has been working with the developer to determine the water infrastructure requirements needed to serve a little over 1100 connections to the water system. The developer will be doing water line extensions from the existing 16" line that is on Leander Road and connect up to the south to Parkside. The City will receive a water impact fee for all of the connections within the District, along with the offsite pipe connection, and all of the internals. Wastewater services will be provided by Brushy Creek System/Cedar Park. The Developer will set aside a site for an elevated storage tank in Parkside, but what the City needs before the tank and tank site, is to have the Escalera tank built. The City has constructed this agreement to have the Developer cost share in the Escalera tank, so we can have an elevated storage tank in the area. Then the site that was set aside, will still be preserved for The City in Parkside, for another elevated storage tank. That tank won't be built until they develop Mayfield. It was asked how this development will impact the ABG Development. Dishong stated that this doesn't really impact the ABG Development. Kostka asked if this development would have an impact on the existing infrastructure. Dishong stated, we have anticipated this level of development so there is no additional impact to the plan. Smith asked are there anymore MUD's that possible could come into our water CCN? Dishong stated that he did not believe anymore would be coming in. Action: Motion by Cunningham, seconded by Eason to approve the Water Services agreement between the City, Parkside at Mayfield Ranch, Ltd., and Parkside at Mayfield Ranch Municipal Utility District. Approved 6-0 (Gavurnik absent) IV. Consideration and possible recommendation to amend the Water Services agreement between the City, The Highlands at Mayfield Ranch, Ltd., and Highlands at Mayfield Ranch Municipal Utility District (MUD).-- Glenn Dishong Discussion: Dishong presented this item. The City executed an agreement with The Highlands at Mayfield Ranch, Ltd. on July 6, 2005. The agreement provides for water service to 1,250 lots located outside the City's ETJ, but within the City's water service area. Under the terms of the original agreement, the developer was required to construct a 500,000 gallon elevated storage tank after the 251st connection to the City’s system. The agreement anticipated the existence of the Escalera Elevated Storage Tank, constructed by another developer. Recent changes in the progress of development along Leander Road as well as changes to the CIP have resulted in the need for an amendment to the original agreement whereby the developer will cost participate in the construction of the Escalera Elevated Storage tank. Developer will pay for its proportional share of tank capacity (approximately 25%) and the City will construct a Parkside Elevated Storage Tank at some later date in accordance with its CIP Plan. Cunningham asked what would this do to the pumping station. Dishong stated that the pumping station is going to be upgraded by Escalera. We also have the potential to put in an additional pumping station a little west of on Leander Road. Action: Motion by Eason, seconded by Kostka to amend the Water Services agreement between the City, The Highlands at Mayfield Ranch, Ltd., and Highlands at Mayfield Ranch Municipal Utility District. Approved 6-0 (Gavurnik absent) V. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of the South Fork Wastewater Interceptor for $101,015.00. -- Glenn Dishong Discussion: Dishong presented this item. This contract amendment provides for the necessary preliminary engineering, design, and surveying work related to the installation of the South Fork Wastewater Interceptor from the Wolf Ranch Lift Station to the western property boundary of the Simon Property. The interceptor will be designed for the Georgetown full build-out of approximately 24,000 connections. Action: Motion by Cunningham, seconded by Hunnicutt to approve a contract amendment between the City of Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of the South Fork Wastewater Interceptor for $101,015.00. Approved 6-0 (Gavurnik absent) Motion Young seconded by Hunnicutt that items F & G are competitive matters. Approved 6-0 (Gavurnik absent) EXECUTIVE SESSION: CALLED TO ORDER Called to order by Smith on Tuesday, October 17, 2006 at 2:40 p.m In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter"of the Energy Services Department as provided under Section 551.086. VI. Discussion and update to the Board regarding Power Supply options. -- Jim Briggs Discussion on disk VII. Consideration and possible recommendation related to the City of Georgetown Energy Services Department marketing for renewable programs and surge protection program.-- Mike Mayben Discussion on disk Return to Regular Session Returned to regular session at 3:20 p.m. Action from executive session if required. Action from Item "F": None Action from Item "G": None Motion by Young, seconded by Kostka to adjourn meeting. Approved 6-0 (Gavurnik absent) Adjournment The meeting was adjourned at 03:30 PM. Approved : Attest: _______________________ ________________________ Doug Smith - Chair Jack Hunnicutt - Secretary