HomeMy WebLinkAboutMinutes_GUS_09.20.2006
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Wednesday, September 20, 2006
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Wednesday ,
September 20, 2006.
Board Members Present:
Doug Smith, Robert Kostka, Kendall Young, John Gavurnik
Board Members Absent:
Mike Cunningham, Patty Eason, Jack Hunnicutt
Staff Present:
Paul Brandenburg, Jim Briggs, Tom Yantis, Jana Kern, Tom Benz, Mark Miller, Glenn Dishong, Mike
Mayben, Micki Rundell, Michael Hallmark, Marsha Iwers, Jimmy Sikes, Joe Lara
Others Present:
Verna Browning, Rick Fraumann, Paul Gregory & Bob Gregory - Texas Disposal System, Leo Wood -
Waste Management, Gene Chisum - OMI, Kelly Bell - Bury & Partners, Marcus Moreno - ABG, Sam
Pfister, Kerry Russell
Minutes
Regular Meeting
Regular meeting called to order by Mr. Doug Smith 11:32 a.m. Wednesday, September 20, 2006
At 11:32 a.m. moved to Item "P"
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the regular Board
meeting held August 15, 2006 -- Jana Kern
Discussion: None
Action: Motion by Young, seconded by Kostka to approve the minutes as written.
Approved 4-0 (Mike Cunningham, Patty Eason, Jack Hunnicutt absent)
II. Review of the Project Progress Report and timelines (including but not limited to items
listed). -- Michael Hallmark/Tom Benz
Discussion: In an effort to save time, projects were not discussed individually. Benz asked if
there were any questions. Two questions were asked, I added those questions to the projects
they related to. The information on the projects below are from the project sheets that were
in the packet.
West Loop: The contractor is complete with the spot digging and waiting on the rock saw to
move on to the site.
Dove Springs WWTP: The belt press was started up on September 7, 2006. Lift station
testing on pump #3 was done on September 12, 2006. Smith asked what is the status of the
old unit. Benz stated that Steger and Bizzell inspected the old unit and we are waiting for
their report. Smith asked why the engineers, that did the original design, are doing the
inspection. Briggs stated that as part of the original agreement, when the original unit was
taken down we would invite the design engineers to do and inspection. We will also have
our own consultant - CDM- take a look at the unit.
Pecan Branch Interceptor: The contractor is about 75% complete on the installation of the
wastewater line.
Downtown Regional Water Quality Ponds: Still working on issues with the land swap.
Kostka wanted to know if there were any thoughts about mosquito control for the ponds.
Hallmark stated that the ponds are not designed to hold water all the time. Benz mentioned
that mosquitos should not be a problem as long and the ponds are maintained properly.
EARZ Phase III: The contractor is cleaning and videoing the lines to check for needed point
repairs.
Action: None
III. Consideration and possible recommendation to award the bid for the 2006 Sidewalk
Improvement contract to H. Deck Construction, of Round Rock, Texas, and to set a project
budget of $95,792.50. -- Mark Miller
Discussion: Miller presented this item. This project will install new sidewalks and ramps on
W4th Street, MLK, Jr. Ave., and W 17th Street.
Action: Motion by Young, seconded by Gavurnik to award the 2006 Sidewalk Improvement
contract to H. Deck Construction, and to set a project budget of $95,792.50.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
IV. Consideration and possible recommendation to award the contract for the construction
of 1,220 linear feet of curb and gutter at the Old Mill Village Construction site located at 17th
and Leander Street. -- Mark Miller
Discussion: Miller presented this item. This project will add curb and gutter for the Habitat
for Humanity project located at 17th Street and Leander Street. The low bidder for this
project was H. Deck Construction Company of Round Rock Texas, with a bid of $99,286.00
plus the add alternate in the amount of $4,800.00 for a total of $104,086.00.
Action: Motion by Young, seconded by Gavurnik to award the contract to H. Deck
Construction Company in the amount of $104,086.00 for the installation of 1,220 linear feet
of curb and gutter.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
V. Consideration and possible recommendation to award the bid for the 2006 Street
Overlay Contract to H. Deck Construction Company, of Round Rock, Texas, and to set a
project budget of $1,400,000.00 -- Mark Miller
Discussion: Miller presented this item. Bids were received on August 22, 2006. Of the six
contractors that picked up plans only two bids were turned in. The base bid was for
$1,094,330.00 with an add alternate bid of $146,650.00. We are setting a project budget of
$1,400,000.00.
Action: Motion by Kostka, seconded by Gavurnik to award the 2006 Street Overlay to H.
Deck Construction Company and to set a project budget of $1,400,000.00.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
VI. Consideration and possible recommendation of award of the City's annual Water and
Wastewater Pipe & Fittings, Bid No. 26039, for $152,963.00 to various bidders. -- Glenn
Dishong
Discussion: Dishong presented this item. Bids were received on August 14, 2006. Nine
companies were contacted to provide bids; four companies responded with a bid. This bid is
for parts and supplies used for maintenance and repair of the water distribution and
wastewater collection systems. Purchases will be made throughout the year on an as needed
basis to maintain stock levels.
Action: Motion by Gavurnik, seconded by Young to award the City's annual Water and
Wastewater Pipe & Fittings, Bid No. 26039, for $152,963.00 to various bidders.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
VII. Consideration and possible recommendation to approve the purchase of Bioxide
Chemicals from Siemens Water Technologies of Sarasota, Florida, in an amount not to
exceed $65,000.00. -- Glenn Dishong
Discussion: Dishong presented this item. Bioxide chemicals are used for wastewater odor
control. The City has been using this chemical for odor control since July 1999. Siemens
Water Technologies is a sole provider for Bioxide.
Action: Motion by Smith, seconded by Kostka to approve the purchase of Bioxide
Chemicals from Siemens Water Technologies of Sarasota, Florida, in an amount not to
exceed $65,000.00.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
VIII. Consideration and possible recommendation to reconcile the contract between the City
and Operations Management International (OMI) for the management, operation, and
maintenance of its water treatment facilities for fiscal year 2005-2006 for an amount not to
exceed $56,000.00. -- Glenn Dishong
Discussion: Dishong presented this item. The annual contract for the period from October
1, 2005 to September 30, 2006 was to provide for the treatment of 3,300 million gallons of
water with a maintenance budget of $65,000.00. The total production, for this time period, is
estimated to be 4,450 million gallons. This will result in a volumetric cost adjustment of
$53,245.00. Staff is requesting a reconciliation of the OMI contract for FY 05/06 for an
amount not to exceed $56,000.00
Action: Motion by Gavurnik, seconded by Kostka to approve the reconciliation of the OMI
contract for FY 05/06 for an amount not to exceed $56,000.00.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
IX. Consideration and possible recommendation to amend the contract between the City
and Operations Management International (OMI) for the management, operation, and
maintenance of its water treatment facilities for fiscal year 2006-2007 and to set an annual
operating budget of $1,155,531.00. -- Glenn Dishong
Discussion: Dishong presented this item. This fourth amendment will increase the scope of
the contract to have OMI provide additional staffing during the peak projection periods.
Increases the annual price as a result of specified indices. Also increases the maintenance
budget. The annual contract is for the period starting October 1, 2006 to September 30, 2007.
The contract will provide for the treatment of 4,000 million gallons of water.
Action: Motion by Gavurnik, seconded by Kostka to amend the contract between the City
and Operations Management International (OMI) for the management, operation, and
maintenance of its water treatment facilities for fiscal year 2006-2007 and to set an annual
operating budget of $1,155,531.00.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
X. Consideration and possible recommendation to amend the contract between the City
and the Brazos River Authority (BRA) for the management, operation, and maintenance of
its wastewater treatment facilities for fiscal year 2006-2007 and to set an annual operating
budget of $1,133,820.75. -- Glenn Dishong
Discussion: Dishong presented this item. This fourth amendment will encompass the
following changed to the contract: increases the annual price as a result of the increase in the
volume of wastewater to be treated and increases the maintenance budget. The annual
contract is for the period starting October 1, 2006 to September 30, 2007. The contract will
provide for the treatment of 1,325 million gallons of wastewater.
Action: Motion by Kostka seconded by Young to amend the contract between the City and
the Brazos River Authority (BRA) for the management, operation, and mainte nance of its
wastewater treatment facilities for fiscal year 2006-2007 and to set an annual operating
budget of $1,133,820.75.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
XI. Consideration and possible recommendation to approve the annual Cost of Service
Study and recommend the transfer of 2.36 MGD of plant capacity in accordance with the
Water Service, Water Rights, and Facility Ownership Contract between the City of
Georgetown and Chisholm Trail Special Utility District relating to the Lake Water
Treatment Plant. -- Glenn Dishong
Discussion: Dishong presented this item. The Water Service, Water Rights and Facility
Ownership Contract between the City of Georgetown and Chisholm Trail Special Utility
District (CTSUD) dated Feb. 23, 1999 provides CTSUD with an ownership interest in the
Lake Georgetown Water Treatment Plant upon request in exchange for service area (CCN)
concessions, subject to certain limits. CTSUD has requested an increase in its ownership
share from 2.0 MGD to 4.36 MGD of off peak plant capacity, the final transfer allowed by
the contract.
Action: Motion by Kostka seconded by Gavurnik to approve the annual Cost of Study and
transfer of an additional 2.36 MGD of off-peak Lake Water Treatment Plant capacity to
CTSUD on October 1, 2006.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
XII. Consideration and possible recommendation to renew the contract with H. Deck
Construction Company, of Round Rock, Texas for the Water Main Repair & Water Service &
Valve Replacement for an amount not to exceed $250,000.00 -- Glenn Dishong
Discussion: Dishong presented this item. Bids were received on April 18, 2006 for water
main repairs, water service and valve replacement for FY 05/06. Contract was awarded to
H. Deck Construction Company with an option to renew at the bid unit prices upon mutual
agreement for up to two additional years. H. Deck has agreed to renew the contract at the
bid unit prices for an additional year from October 1, 2006 to September 30, 2007.
Action: Motion by Gavurnik, seconded by Young to renew the contract with H. Deck
Construction Company, of Round Rock, Texas for the Water Main Repair & Water Service &
Valve Replacement for an amount not to exceed $250,000.00
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
XIII. Discussion and possible recommendation concerning wastewater service in the South
San Gabriel basin and more specifically consideration of recommending a development
agreement with ABG Developers.-- Glenn Dishong.
Discussion: Briggs and Dishong presented this item. Some of the discussion points: ABG
Developers will develop the subdivision in accordance with the Unified Development Code
(UDC) using Conservation Design Standards. Traffic Impact Analysis required. Water
Service by GUS: Pays current impact fees per service unit, developer to upgrade Leander
Pump Station prior to the 250 connections, City to build elevated storage tank prior to 250
connections. Wastewater Service by GUS: Pays current impact fees for South Fork per
service unit, developer to construct South Fork Interceptor per cost reimbursement
agreement. ABG will guarantee debt service with schedule of impact fee payments.
Developer reimbursed using impact fees as source of funds. Cost to the City for the oversize
line will be about !,600,000.00
Staff recommends that we oversize the line to the Georgetown Final Size.
Action: Motion by Kostka, seconded by Young that we recommend to Council, the upsize
version of the line with the inclusion of the guarantee for debt coverage.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
Move to Item "A" at 12:23 p.m.
XIV. Consideration and possible recommendation for approval of the contract with Lower
Colorado River Authority (LCRA) for the purchase of electric distribution and transmission
materials for FY2006/2007 from Techline in accordance with the LCRA Electric Material
Acquisition Program.-- Mike Mayben
Discussion: Mayben presented this item. The approval of this contract will allow the City of
Georgetown to continue the periodic purchases of electric distribution and electric
transmission material directly from Techline. Techline is the vendor awarded the Electric
Material Acquisition Services Contract by LCRA. By using this agreement, the City will be
able to take advantage of lower prices and stock availability to do volume purchasing. Items
will be purchased through this agreement on an as needed basis and will be stocked in the
City's warehouse.
Action: Motion by Young, seconded by Gavurnik to approve a contract with Lower
Colorado River Authority (LCRA) for the purchase of electric distribution and transmission
materials for FY2006/2007 from Techline in accordance with the LCRA Electric Material
Acquisition Program.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
XV. Consideration and possible recommendation for the award of a bid for electric wire to
Techline, Ltd. and Texas Electric Cooperative in the estimated amount of $1,350,000.00. --
Mike Mayben
Discussion: Mayben presented this item. Bids were received for the purchase of electric
wire for a one-year period with the option to renew for five additional one year periods.
Staff is recommending to award this bid to the low bidders submitting a satisfactory and
conforming bid. The electric wire included in this bid will be used on an as needed basis.
Action: Motion by Smith, seconded by Gavurnik to award the bid for electric wire to
Techline, Ltd. and Texas Electric Cooperative in the estimated amount of $1,350,000.00.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
XVI. Discussion and possible recommendation on issues regarding the City's solid waste
disposal contract.-- Micki Rundell, Jim Briggs
Discussion: Briggs gave a power point presentation to the group. Would like to create focus
groups so they can help us determine - level of service, community standards, cost benefits
and attitudes towards conservation and recycling. Focus groups will include - Sun City,
large/small businesses, developers/builders, home owners associations (HOA's), City of
Georgetown departments: Streets, Parks & Utilities. Time line for these focus groups will
October to December.
Action: Smith nominated Young to be the GUS Board Representative for the Focus Groups ,
seconded by Kostka. Young accepted
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
Action: Motion by Kostka, seconded by Young that the Solid Waste Plan be brought to
Council and to set up focus groups.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
Moved to Item "M" at 11:53 a.m.
Motion by Gavurnik, seconded by Young that Items "Q" & "R" are competitive
matters under sec.551.086.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
EXECUTIVE SESSION: CALLED TO ORDER
Executive session called to order by Smith at 1:13 p.m. on Wednesday, September
20, 2006.
In compliance with the Open Meetings Act, Chapter 551, Government Code,
Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed
session and are subject to action in the regular session that follows
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a "competitive matter"of the Energy
Services Department as provided under Section 551.086.
XVII. Discussion and update to the Board regarding Power Supply options. Jim Briggs
Discussion on tape
XVIII. Consideration and recommendation for extension of the contract between McCord
Engineering, and Georgetown Utility Systems, to provide engineering services related to the
planning, design, and review of the City's electric system improvements, system
construction, system expansion (due to development), and system mapping. -- Michael W.
Mayben
Discussion on tape
Regular Session called back to order on Wednesday, September 20, 2006 at 1:30 p.m.
Action from Executive session if needed.
Action from Item "Q": None
Action from Item "R": Motion by Gavurnik seconded by Young to extend the contract
between McCord Engineering and Georgetown Utility Systems, for engineering services
related to the planning, design, and review of the City's electric system improvements,
systems construction, system expansion, and system mapping.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
Motion by Young seconded by Kostka to adjourn meeting.
Approved 4-0 (Cunningham, Eason & Hunnicutt absent)
Adjournment
The meeting was adjourned at 01:35 PM.
Approved : Attest:
_______________________ ________________________
Doug Smith - Chair Jack Hunnicutt - Secretary