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Home My WebLink AboutMinutes_GUS_07.18.2006 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, July 18, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , July 18, 2006. Board Members Present: Doug Smith, Robert Kostka, Jack Hunnicutt, Patty Eason, John Gavurnik, Kendall Young, Mike Cunningham Board Members Absent: Staff Present: Jim Briggs, Jana Kern, Tom Benz, Michael Hallmark, Glenn Dishong, Mike Mayben, Jimmy Sikes, Joe Lara, Marsha Iwers, Other Present: Ercel Brashear - Citizen Minutes Regular Meeting Regular meeting called to order by Mr. Smith @ 2:00:30 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. Consideration and possible action to approve the minutes from the regular Board meeting held June 20, 2006. Jana Kern Discussion: None Action: Motion by Young, seconded by Eason to approve the minutes as written. Approved 7-0 II. Review of the Project Progress Report and timelines (including but not limited to items listed) Michael Hallmark/Tom Benz Discussion: Hallmark presented the monthly progress report: 2005 Street Overlay: This project is complete. Waiting for final clean up. Gavurnik commented on what a great job the contractor did. They were very considerate, to them, when they needed to get in or out of our parking lot. West Loop: Waiting on Shelton & Shelton to get the contracts back to us so we can get them executed. Dove Springs WWTP: Force main tie-in was done on 7/11/06. This will put the new process structure on line. We are also in the process of draining the old structure. Central Tank Rehab: Exterior is about 75% complete. Scheduled completion date is 7/21/06. Pecan Branch WW Interceptor: Contractor has moved the rock saw onto the site. They are about half way through with the rock saw. N. Austin Ave. Water: Road bore work began on 7/10/06 and is now complete. The pipe has been installed across Austin Ave. They have also laid the pipe up to David Ferretti Dr. Downtown Regional Water Quality Ponds: Waiting on the contractor to get the contracts back so we can get them executed. EARZ II: Waiting on contractor to get the contracts back to us so we can get them executed. Update on the MUD Tracts: Briggs stated that Mr. Brandenburg wanted to have a work shop with City Council, before we bring this back to the GUS Board. Action: None III. Consideration and possible recommendation to enter into an agreement between the City and Operations Management International for the replacement of the Park Water Treatment Plant Filter Effluent Valves for $34,835.80. Glenn Dishong Discussion: Dishong presented this item. the current OMI contract includes a total of $65,000 for the repair and replacement of equipment at the treatment plants. The effluent valves need repair for leakage and electromechanical malfunction. Complete replacement of the valves and actuators will be more cost efficient and will result in equipment uniformity. With this replacement it will allow the Park Water Treatment Plant to operate at full capacity. Action: Motion by Gavurnik, seconded by Kostka to enter into an agreement with OMI for the replacement of the Park Water Treatment Plant Filter Effluent Valves in an amount not to exceed $34,835.80. Approved 7-0 IV. Consideration and possible recommendation to enter into an agreement between the City and Operations Management International for the Lake Water Treatment Plant Filter #4 repairs for $89,757.50. Glenn Dishong Discussion: Dishong presented this item. The #4 filter has experienced a failure similar to the failure of the #3 filter that occurred earlier this year. The repair cost for the #4 filter will exceed the current contract amount for repairs. This agreement will allow OMI to do the necessary repairs on the filter to ensure the Lake Water Treatment Plant can operate at full capacity with a backup filter as required by TCEQ design rules. Action: Motion by Cunningham, seconded by Young to enter into an agreement with OMI for the repairs of the Lake Water Treatment Plant Filter #4 in an amount not to exceed $89,757.50. Approved 7-0 V. Consideration and possible recommendation to enter into an agreement between the City and Operations Management International for the Lake Water Treatment Plant Raw Water Pump #1 repairs for $63,192.50. Glenn Dishong Discussion: Dishong presented this item. The Lake Water Treatment Plant Raw water Pump #1 has a motor failure. The motor needs to be sent to Virginia for repair. This will take about 8-9 weeks to get this motor repaired. Action: Motion by Kostka, seconded by Gavurnik to enter into an agreement with OMI for the repairs of the Lake Water Treatment Plant Raw Water Pump #1 in an amount not to exceed $63,192.50. Approved 7-0 VI. Consideration and possible recommendation for the award of a bid for transformers to various vendors in the estimated amount of $1,143,280. Mike Mayben Discussion: Mayben presented this item. Bids were received for the purchase of transformers for a one-year period with the option to renew for five additional one year periods. The three low bidders were Texas Electric Cooperative of Georgetown, TX , Irby, and Techline of Austin, TX. These transformers will be used, on an as needed basis, by the City's electric crews, as well as the City's contractors on new projects and maintenance. Action: Motion by Gavurnik, seconded by Young to award the bid for transformers to the various vendors in the estimated amount of $1,143,280.00. Approved 7-0 VII. Consideration and possible recommendation to incentivize Georgetown and ETJ residents to convert from septic to city wastewater. Doug Smith Discussion: Smith presented this item. Smith would like the City to find a way to give some type of financial encouragement to customers that have septic systems to switch to city sewer if there is existing lines available to them. There was a lengthy discussion on this topic. Staff was directed to come up with a proposal and bring proposal back for consideration. Action: Motion by Smith, seconded by Gavurnik, the GUS Board is directing City staff to come up with a recommended policy. With the goal being, long-term, converting the community, that have septic systems, to city sewer. Discussion: Eason stated that this sounds like it will be an all inclusive - financial issues, old & new neighborhoods, current & future annexed, including a statement that lot sizes will not change: example being Serenada. This will be an issue for our current systems that are designed for our current service areas and populations. We do not want that increasing on our systems. All of these types of issues will be covered in the policy. Approved 7-0 Motion by Hunnicutt, seconded by Kostka, that Items H & I on this agenda, are competitive matters under Sec.551.086. Approved 7-0 EXECUTIVE SESSION Executive session called to order by Mr. Smith @3:45 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Competitive Matters Sec.551.086 The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086 VIII. Consideration and possible recommendation related to the City of Georgetown power supply options for LCRA Price Select 2006 and 2007. Mike Mayben Discussion on tape IX. Consideration and possible recommendation of approval for an Electric Services Agreement(s) to provide Electric Service for Commercial customer(s) located within the City of Georgetown Electric CCN. Mike Mayben Discussion on tape. Returned to regular session at 4:45 p.m. Action from Executive Session if needed. Item H Action: Motion by Young, seconded by Hunnicutt to begin participation in the LCRA "Choose to Renew" program. Amendment to the original motion by Smith, seconded by Eason, to add .01 cent, per kwh, premium when marketing this to the public. Mayben stated that Staff would be bring back the proposal, from LCRA, with costs, to this Board for their recommendation Smith withdrew his amendment, Eason withdrew her second. Approved 7-0 Item I Action: Motion by Gavurnik, seconded by Hunnicutt to approve an Electric Services Agreement(s) to provide Electric Service for Commercial customer(s) located within the City of Georgetown Electric CCN. Approved 7-0 Motion by Young, seconded by Kostka to adjourn meeting. Approved 7-0 Adjournment The meeting was adjourned at 04:57 PM. Approved : Attest: _______________________ ________________________ Doug Smith - Chair Jack Hunnicutt - Secretary