Loading...
HomeMy WebLinkAboutMinutes_GUS_06.20.2006 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, June 20, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , June 20, 2006. Board Members Present: Doug Smith, Robert Kostka, Jack Hunnicutt, Patty Eason, Mike Cunningham, John Gavurnik, Kendall Young Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Mike Mayben, Marsha Iwers, Micki Rundell, Mark Miller, Glenn Dishong, Joe Lara, Kathy Ragsdale, Randy Buchanan, OTHERS PRESENT: Tony Bagwell & Susan Morgan of HDR Minutes Regular Meeting Meeting called to order by Mr. Doug Smith @ 2:00 p.m. At this time we to move to item "B". Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order Called to order by Smith at 4:16 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086 I. Consideration of Power Supply options for calendar year December 2006 - December 2007. Jim Briggs Discussion is on Tape Return to Regular Session: Returned to regular session @ 4:37 p.m. Action from Executive Session (if needed): Action: Motion by Eason, seconded by Young to recommend that City Council approve an agreement to contract for 10% energy under the Market Price Option with City Public Service of San Antonio for power year 2007 and authorizing staff to prepare the necessary documents, Master Power Purchase and Sale Agreement- Confirmation Letter-Aggregation Agreement, and any other necessary documents for proper execution to receive delivery of Energy beginning December 25, 2006. Approved 7-0 II. Consideration and possible action to approve the minutes from the regular Board meeting held on May 16, 2006. Jana Kern Discussion: "Staff is looking into the Conversion of Septic organized wastewater system wide." This statement was added to the May 16, 2006 minutes under item "C" Project Progress Reports - Berry Creek WW Line. Action: Motion by Eason, seconded by Kostka to approve the minutes with state d addition. Approved 7-0 III. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark/Tom Benz Discussion: Hallmark presented the update on our current projects. 2005 Street Overlay 1AT: East side is complete and in warranty. Ranch Road is schedule for completion this month. West Loop 2AK: Bids were received on May 16, 2006. This will be presented later on at this meeting (Item "J"). Dove Springs WWTP 3AI: Clarifier and head works equipment are being tested. The hydraulic test on the structures is complete. Start up is scheduled for end of June 2006. Central Tank Rehab: Exterior primer painting is complete. Contractor is from Houston and due the rain fall, they are stuck in Houston for a couple of extra days. As soon as they are able they will return. Pecan Branch Interceptor 3AR: Contractor has moved onto the site. N. Austin Ave. Waterline 2AI: Pre-construction meeting was held on June 13, 2006. The contractor should be moving on site by the end of June. Downtown Regional Water Quality Ponds 5AE: Bids were received on May 25, 2006. This will be presented later on at this meeting (Item"I"). EARZ III 3AT: Bids were received on June 13, 2006. This will be presented later on at this meeting (Item "K"). Action: None IV. Consideration and possible recommendation to award the annual bid for flexible base material, sand, rock, and sandy loam to Georgetown Transportation, of Jarrell, TX, and DSD Trucking, of Georgetown, TX, in the estimated total amount of $113,525.00. Marsha Iwers Discussion: Iwers presented the item. These materials will be used in the constructions and maintenance of the City Streets, Water and Electric distribution systems. The unit prices bid includes delivery and stock piling of the material at the City's facility. The using department will order materials on an as needed basis. Action: Motion by Gavurnik, seconded by Young, to award the annual bid for flexible base material, sand, rock, and sandy loam to Georgetown Transportation of Jarrell, TX, and DSD Trucking, of Georgetown, TX, in the estimated total amount of $113,525.00. Approved 7-0 V. Consideration and possible action to recommend water and sewer rates for the 2006/07 budget as part of the 2006 Water/Wastewater Rate Study review. Micki Rundell Discussion: Rundell presented this item. We are here today to give you an update on where we are on our water and wastewater modeling and study for rates. Last April we brought to this Board a proposal to engage HDR engineering to create a water and wastewater model. This model would be used for financial modeling, rate analysis, and revenue projections. With that said, Tony Bagwell and Susan Morgan, from HDR, are here to give a presentation on where we are and an update on the project. Mr. Bagwell gave a power point presentation on “City of Georgetown Water and Wastewater Integrated Financial Planning Model" A copy of the presentation was handed out. There was a lengthy discussion along with several questions. Full discussion is on tape, copy of presentation is on file. Action: None VI. Discussion regarding Wastewater Service to MUD Tracts along Ronald Reagan Blvd. and SH 29 West of Georgetown and service tracts within the ETJ of Liberty Hill. Jim Briggs Discussion: Briggs briefed the board. Mr. Gavurnik informed the Board that he is on the Board of Directors for MUD 17, there is not going to be any vote today, so would I need to abstain now? Briggs reply was "No". This is not directed at MUD 17, this is being directed towards MUD 19. We have had some discussions, with this Board, about the Regional Wastewater System; I wanted to update you on some of the discussions that have been going on with LCRA and BRA. Georgetown has been asked to provide a proposal for service to tracts of land near the intersection of Ronald Reagan Blvd and SH29 West related to regional wastewater. The majority of this area is outside of Georgetown's ETJ, but it is in the drainage basin that impacts our water supply, and drains into parts of Georgetown. Therefore it will have some impact on Georgetown and it is on the fringe of what would be Georgetown's development. If the Board recalls, about two years ago we had the discussion with some of these MUD's about the potential to connect service from Georgetown through either Cimmaron Hills, or a pump over down into the existing gravity system. The MUDs reviewed this and they were fearful that Georgetown would apply there land use regulations on that property. Therefore the MUDs stated that they did not want to take that chance and could get service with LCRA. Two years later, we have a meeting with the developer of MUD's 12 & 19 along with their Engineer. They have been trying to work an arrangement out with the Liberty Hill plant, but with the development of 183 A, the Liberty Hill plant is over committed. Since the Liberty Hill plant is over committed, the developer wants to know what options are available to them. Would Georgetown consider contracting with them to provide wastewater service on a wholesale basis, with the potential of retail service, curb service in the street stub being handled by Chisholm Trail, Georgetown or it could be the MUD? Our discussions earlier were on the wholesale standpoint. Georgetown does not have any benefit going to the curb. In the middle of all of these MUD's we have a group called Pinnacle Group, which has purchased property west of Cimmaron Hills. Parts of this property is in Georgetown's' ETJ, and we have informed this Group that they will not get a consent for a MUD. The majority of this area drains towards Cimmaron Hills and there is a small portion that drains to the north into Lake Georgetown. Because of this they have asked Georgetown to look into the possibility of providing service them. The fundamental question that this Board will see next month will be - Does Georgetown have an interest in serving these tracts with wholesale service? Action: Motion by Hunnicutt, seconded by Eason, to advise staff to move forward with all due diligence with negotiations with MUD 19 for the provision of operational wastewater. Approved 7-0 VII. Presenting the proposed changed to the City of Georgetown Standards and Specifications and to report on the comments received during the public comment period. Tom Benz Discussion: Benz reviewed with the Board the changes that were made to the Standards and Specifications and the comments that came out of the public meeting that was held June 13, 2006. Action: None VIII. Consideration and approval of renewal of the annual Electric Utility Services Agreement between LCRA and GUS Electric. Michael Mayben Discussion: Mayben reviewed with the Board the annual Electric Utility Services Agreement between LCRA and GUS Electric. This agreement has been in force since the late 70's and has been renewed yearly. What this allows us to do is use the services of LCRA Technical Service Group for equipment testing, SPCC plan, and for diagnostic testing for any problems that we are having with our Substations. In this coming year we plan on using their services to help us with some ERCOT metering guidelines with our two new Substations. Funds will not exceed $150,000.00. Action: Motion by Gavurnik, seconded by Young to renew the annual Electric Utility Services Agreement between LCRA and GUS Electric. Approved 7-0 IX. Consideration and possible recommendation to award the bid to Austin Filter System of Austin, TX, for construction of the Downtown Storm Water Quality Ponds, in the amount of $764,611.00. Mark Miller Discussion: Miller presented the item. Bids were received on May 25, 2006. Four picked up bid packets and only two bids received. Action: Motion by Young, seconded by Cunningham to award the bid to Austin Filter System of Austin, TX, for the construction of the Downtown Storm Water Quality Ponds, in the amount of $764,611.00. Approved 7-0 X. Consideration and possible recommendation to award a contract to Shelton & Shelton Plumbing, Inc., of Killeen, Texas, for the construction of the West Loop Water Line Improvement and to establish a project budget of $656,295.90. Glenn Dishong Discussion: Dishong presented the item. Bid opening on May 13, 2006, 12 picked up bid packets, 8 bids received. Action: Motion by Cunningham, seconded by Gavurnik to award a contract to Shelton & Shelton Plumbing, Inc., of Killeen, Texas, for the construction of the West Loop Water Line Improvement and to establish a project budget of $656,295.90. Approved 7-0 XI. Consideration and possible recommendation to award a contract to Insituform Technologies, Inc., of Houston, Texas for the EARZ Phase III Remediation in the amount of $202,725.60. Glenn Dishong Discussion: Dishong presented the item. Bid opening was June 13, 2006. Five picked up bid packets and 3 bids received. Action: Motion by Gavurnik, seconded by Cunningham to award a contract to Insituform Technologies, Inc., of Houston, Texas for the EARZ Phase III Remediation in the amount of $202,725.60. Approved 7-0 XII. Discussion and possible recommendation to replace the existing BRA system water contract for Alliance water originating out of the LCRA basin with a system water contract originating out of the Brazos basin. Glenn Dishong Discussion: Dishong presented the item. Georgetown has a contracts for 100% of its supply of surface water from Brazos River Authority (BRA). A portion of the water is available via transfer from the Colorado River basin, under the control of the Lower Colorado River Authority (LCRA). The BRA has notified us that additional water is available from the Brazos River basin, and the BRA will allow us to release our Colorado River basin water. Replacement of Colorado River basin water with Brazos River basin water will: 1) increase the total supply of surface water available to Georgetown; 2) eliminate the cost associated with infrastructure improvements needed to transport water from the Colorado River basin; 3) eliminate the cost uncertainty associated with the Colorado River basin water related to the “No Net Loss” provisions of HB 1437. Action: Motion by Cunningham, seconded by Young to replace the existing BRA system water contract for Alliance water originating out of the LCRA basin with a system water contract originating out of the Brazos basin. Approved 7-0 Executive Session: Motion by Young, seconded by Cunningham, that Item "A" is a Competitive Matter under Sec.551.086. Approved 7-0 Moved up to Item A Motion by Young, seconded by Gavurnik to adjourn meeting. Approved 7-0 Adjournment The meeting was adjourned at 04:45 PM. Approved : Attest: _______________________ ________________________ Doug Smith - Chair Jack Hunnicutt - Secretary