HomeMy WebLinkAboutMinutes_GUS_05.16.2006
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, May 16, 2006
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , May
16, 2006.
Board Members Present:
Doug Smith - Chair, Robert Kostka - Vice-Chair, Jack Hunnicutt - Secretary, Patty Eason, John
Gavurnik, Kendall Young
Board Members Absent:
Mike Cunningham
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Glenn Dishong, M ike Mayben,
Micki Rundell, Jim Willfong, Rachel Osgood, Marsha Iwers
OTHERS PRESENT:
Jim McCord & Rex Woods - McCord Engineering, Inc.
Minutes
Regular Meeting
Meeting called to order by Mr. Doug Smith @ 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council
Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that follows.
Motion by Young, seconded by Gavurnik, that Item "A" is a Competitive Matter under
SEC.551.086.
Approved 6-0 (Mike Cunningham absent)
EXECUTIVE SESSION: Call to Order
Called to order by Smith @ 2:01 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s
Texas Codes, Annotated, the items listed below will be discussed in closed session and
are subject to action in the regular session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a “competitive matter” of the
Energy Services Department as provided under Section 551.086.
I. Consideration and recommendation for extension of the contract between McCord
Engineering, and Georgetown Utility Systems, to provide engineering services related to the
planning, design, and review of the City’s electric system improvements, system
construction, system expansion (due to development), and system mapping. Mike Mayben
Discussion on tape
RETURNED TO REGULAR SESSION @ 2:07 P.M.
Regular Session
Action from Executive Session:
A. Motion by Young, seconded by Gavurnik to extend the contract between
McCord Engineering and Georgetown Utility Systems.
Approved 6-0 (Cunningham absent)
II. Consideration and possible action to approve the minutes from the regular Board
meeting held on April 18, 2006. Jana Kern
Discussion: None
Action: Motion by Eason, seconded by Young to approve the minutes as written.
Approved 5-0 (Gavurnik abstaining, Cunningham absent)
III. Review of the Project Progress Report and timelines (including but not limited to items
listed). Michael Hallmark/Tom Benz
Discussion: Hallmark reported on the projects:
2005 Street Overlay 1AT: Working on the punch list items on the east side streets.
Ranch Rd. curbs and gutter work is about 75% complete. Paving on Parkway has
been completed.
West Loop 2AK: We had the Pre-bid meeting on May 9, 2006. Bid opening is
scheduled for May 16, 2006. Will be bringing this item to the June 2006 GUS Board
meeting.
Dove Springs WWTP 3AI: Aeration & clarifier equipment has been installed.
Process Basin start up is scheduled for late May 2006.
Central Tank Rehab: Exterior work has been delayed due to weather - rain & wind.
Pecan Branch Interceptor 3AR: McLean had the low bid.
N. Austin Ave. Water: Bid opening was held on May 2, 2006, and will be discussed
further in item "F".
Downtown Regional Water Quality Ponds: Pre-bid meeting is scheduled for May
17, 2006; Bid opening is scheduled for May 25, 2006.
Berry Creek WW Line: Mr. Briggs informed the Board that he has received a request
for wastewater service for section one of Berry Creek. This section is all on septic
and was annexed in around 1995. At the annexation hearings, the residents of this
section did not want to be forced onto wastewater service, because they did not
want to pay the costs. They state that in the future when things started to fail that
they would try to put a project together. There are a couple of different ways for the
residents to participate. We would hold a neighborhood meeting to discuss their
options. There was a lengthy discussion with questions related to the different
options, payment plans etc. that would be available to these residents. Staff is also
looking into the Conversion of Septic organized wastewater system wide. Staff will
keep the Board updated on these issues.
City of Georgetown Construction Specifications and Standards Manual: GUS is
proposing amendments and additions to the Construction Specifications and
Standard Manual. City engineering will be sponsoring a public meeting on June 13,
2006 to address any comments related to the proposed revisions.
Action: None
IV. Consideration and possible recommendation to approve a contract amendment between
the City of Georgetown and Kasberg, Patrick & Associates, LP for professional services
related to the engineering for the 2006 Street Rehabilitation Projects for $115,000.00. Tom
Benz
Discussion: Benz presented the item. Engineering services are required for the Street
System Improvements identified in the 2005/2006 CIP. Because the extent of rehabilitation
varies from street to street, some of these streets will require more engineering than others.
Due to numerous failures, existing shallow utilities, and drainage issues, Myrtle Street (12th
to 15th), Mesquite Lane (Country Club to Ranch Road), Cottonwood (Riverbend to Ranch
Road) Oak Lane ( Riverbend to Power Road) and Parker Drive (Riverbend to Kathi Lane)
will include detailed surveys and construction administration by the engineer. Streets in
more stable condition that only require minimal rehabilitation with Curb replacement and
overlay include Church Street (12th to 15th), Elm Street (12th to 15th), Walnut Street (12th to
13th) and Pine Street (University to 7th).
Action: Motion by Gavurnik seconded by Kostka to approve a contract amendment
between the City of Georgetown and Kasberg, Patrick & Associates, LP for professional
services related to the engineering for the 2006 Street Rehabilitation Projects in the amount
of $115,000.00.
Approved 6-0 (Cunningham absent)
V. Consideration and possible recommendation to award a contract to H. Deck
Construction Company, of Round Rock, Texas for the Water Main Repair & Water Service &
Valve Replacement. Glenn Dishong
Discussion: Dishong presented this item. I would like to clarify the terms of the bid.
This item was bid-using unit pricing for estimated quantities of specific task. Based
upon the estimate of units required, the low bid was submitted by H. Deck
Construction Co. for a total of $417,025.00. The actual award of work will be
individual work order at the unit process specified in the bid with a total cost
through September 30, 2006 not to exceed $200,000.00. The bid document specified
potential renewal of the contract for two (2) additional years.
Action: Motion by Kostka, seconded by Young to award a contract to H. Deck
Construction Company, of Round Rock, Texas for the Water Main Repair & Water Service &
Valve Replacement based upon the unit prices in the bid tabulation with a total
amount through September 30, 2006 not to exceed $200,000.00
Approved 6-0 (Cunningham)
VI. Consideration and possible recommendation to award the contract to Bell
Contractors, Inc. of Belton, Texas, for the N. Austin Ave. Water line Improv ements
and to set a budget of $217,000.00. Glenn Dishong
Discussion: Dishong presented this item. This item will establish water service
along North Austin Avenue by installing a new 8” water line and services on the
west side of N. Austin Avenue.
Action: Motion by Young, seconded by Gavurnik to award the contract to Bell
Contractors, Inc. of Belton, Texas, for the N. Austin Ave. Water line Improvements
and to set a budget of $217,000.00.
Approved 6-0 (Cunningham absent)
VII. Consideration and possible recommendation to approve the renewal of the
contract between the City of Georgetown and National Tree Expert Company, Inc.,
to provide electric system right-of-way clearing services. Mike Mayben
Discussion: Mayben presented this item. The original contract allowed the contract
to be renewed each year for a five-year period and this is the first year of that
renewal.
Action: Motion by Gavurnik, seconded by Kostka to approve the renewal of the
contract between the City of Georgetown and National Tree Expert Company, Inc.,
to provide electric system right-of-way clearing services in the amount of
$100,000.00.
Approved 6-0 (Cunningham absent)
VIII. Consideration and possible recommendation for the award of bid for Pad-
Mounted Automatic Transfer Switchgear to Texas Electric Cooperative, of
Georgetown, Texas, in the amount of $86,450.00 per unit. Mike Mayben
Discussion: Mayben presented this item. This equipment will be used for service to
the Scott & White Clinic/Hospital.
Action: Motion by Young, seconded by Gavurnik, to award of bid for Pad-Mounted
Automatic Transfer Switchgear to Texas Electric Cooperative, of Georgetown, Texas,
in the amount of $86,450.00 per unit.
Approved 6-0 (Cunningham absent)
IX. Consideration and possible recommendation to award a contract to Dacon, Ltd.,
of Deer Park, Texas, for the construction of the East & South Substations in the
amount of $7,997,990.00, approve a project contingency construction expense budget
of $8,400,000.00 Mike Mayben
Discussion: Mayben presented this item. Bids were received for the construction of
the East and South Substations. The staff recommendation is to award this bid to the
low bidder submitting a satisfactory and conforming bid, Dacon, Ltd., of Deer Park,
Texas. To insure completion of the project in a timely manner, a project contingency
construction expense budget of $8,400,000.00 is being requested. Project change
orders in excess of $25,000.00 will be returned for City Council approval within the
allocated contingency expense budget.
Action: Motion by Young, seconded by Kostka, to award a contract to Dacon, Ltd.,
of Deer Park, Texas, for the construction of the East & South Substations in the
amount of $7,997,990.00, and approve a project contingency construction expense
budget of $8,400,000.00.
Approved 6-0 (Cunningham absent)
X. Discussion on the inspection for ADA requirements on public side walks for
residential property. John Gavurnik
Discussion: Gavurnik presented this item. ADA requires that commercial property
comply with their rules and regulations regarding sidewalks and approaches. On
the other hand, individual residential lots do not have to comply with the same rules
and regulations as commercial lots. Briggs asked if the inspection had changed in
the field and the answer was no. It was then stated that clarification from TDLR was
needed. Benz will get with Gary Olivares of TDLR and get back to the Builders
Association.
Young mentioned that he like the presentation that was given by Benz last month on
the process for hiring a license engineers for the City of Georgetown. He thought it
was very informative.
Motion by Gavurnik, seconded by Kendall to adjourn meeting.
Adjournment
The meeting was adjourned at 03:45 PM.
Approved : Attest:
_______________________ ________________________
Doug Smith - Chair Jack Hunnicutt - Secretary