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HomeMy WebLinkAboutMinutes_GUS_04.18.2006 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, April 18, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , April 18, 2006. Board Members Present: Doug Smith, Robert Kostka, Jack Hunnicutt (left at 4:11 p.m.), Patty Eason (arrived 2:02 p.m.), Mike Cunningham, Kendall Young Board Members Absent: John Gavurnik Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Mike Mayben, Glenn Dishong, Michael Hallmark, Mark Miller, Micki Rundell, Joe Lara, Laurie Brewer Minutes Regular Meeting Meeting called to order by Mr. Doug Smith at 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. Consideration and possible action to approve the Minutes from the regular meeting held on March 21, 2006. Jana Kern Discussion: Kostka mentioned that there were a couple of typing errors in Item E: First paragraph, seconded to last sentence change weather to whether. Second paragraph, third sentence change: planning that currently... to planning that we currently... Action: Motion by Kostka, second by Young to approve the minutes with stated corrections. Approved 5-0 (John Gavurnik absent, Patty Eason absent for this vote only) Corrections made by Jana Kern. II. Review of the Project Progress Report and timelines (including but not limited to items listed) Michael Hallmark/Tom Benz Discussion: Hallmark gave project updates: Dove Springs WWTP: Setting air piping to the aeration basin. Continuing grout work on the process structure. Tentative start up on the new process basin will be in May 2006. 2005 Street Overlay: Working on punch list items on the east side street. Curb is complete on Parkway, Ranch Rd. is about 60% complete, due to conflicts with Atmos Energy gas lines. Pecan Branch Interceptor: Bids were opened on April 11, 2006. Central Tank Rehab: Blasting is completed on inside of tank and priming has also been completed by the contractor. West Loop/N. Austin Ave. Water: Waiting on the design. Action: None III. Review of the process for hiring a license engineers for the City of Georgetown and the existing contracts with engineering firms. Tom Benz Discussion: Benz passed out his power point presentation and explained the City's process for hiring outside engineering firms. The presentation was well received and there were several questions about this process. Full version is on tape. Action: None IV. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Camp, Dresser, and McKee, Inc. (CDM) for professional services related to the design of Rabbit Hill Pump Station for $167,200.00. Glenn Dishong Discussion: Dishong presented this item. Kostka asked if this is the same item that the Board approved at the March 2006 meeting. Council requested that GUS reevaluate this item. Young wanted to know what the objection was causing this item to be brought back to this Board. Briggs stated that one of the Council members thought that the cost was high compared to the scope of the work. Therefore, Council requested that the GUS Board and City Staff review this amendment and verify that the dollars requested are appropriate for the work described and that it was not possibly inflated. Benz also looked to see if the scope could be reduced. There was not a way to reduce the scope with out taking on unacceptable risk for very low cost savings; therefore, we are still recommending staying with the original price, for the services that we are receiving. Action: Motion by Cunningham, seconded by Hunnicutt, to approve a contract amendment with CDM for professional services related to the design of Rabbit Hill Pump Station, in the amount of $167,200.00. Approved 6-0 (Gavurnik absent) V. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Camp, Dresser, and McKee, Inc. (CDM) for professional services related to the design of the Southside Water Treatment Plant Upgrade for $18,600.00 Glenn Dishong Discussion: Dishong presented this item. Dishong stated that he normally would not bring an item that was under the cost threshold, but Council asked that this be brought to GUS for your review. The project entails a design with stainless steel piping to replace the PVC piping. Action: Motion by Young, seconded by Cunningham, to approve a contract amendment with CDM for professional services related to the design of the Southside Water Treatment Plant upgrade in the amount of $18,600.00 Approved 6-0 (Gavurnik absent) VI. Consideration and possible recommendation to award a contract to McLean Construction, Ltd. of Killeen, Texas for the construction of the Pecan Branch Interceptor Phase III and to establish a project budget of $515,000.00. Glenn Dishong Discussion: Dishong presented this item. What this contract will do is finish up the Pecan Branch Interceptor. There is a small segment on Canyon Road that has an eight (8) inch pipe connecting into an 18 inch pipe on one side and a 21 inch pipe on the other. Action: Motion by Cunningham, seconded by Young to award a contract to McLean Construction, Ltd, of Killeen, Texas, for the construction of the Pecan Branch Interceptor Phase III, with a project budget of $515,000.00. Approved 6-0 (Gavurnik absent) VII. Presentation and possible recommendation of the 2006-2007 Georgetown Utility Systems Capital Improvement Projects Plan. Jim Briggs Discussion: Briggs gave an overview of the process. We are still trying to coordinate our utility improvements with our transportation improvements. Dishong first went through the Water Capital projects by item, and then went through the Wastewater Capital projects by item. General questions were asked and they were answered by Dishong and Briggs. Miller first went through the Transportation Capital projects by item, and then went through the Stormwater Drainage Capital projects by item. General questions were asked and were answered by Miller and Briggs. We also had some general questions on the debt funding that was answered by Rundell Action: Motion by Young, seconded by Kostka to approve the 2006/07 GUS Capital Improvement Projects Plan. Approved 6-0 (Gavurnik absent) Motion by Hunnicutt, seconded by Kostka that the executive session is a competitive matter. Approved 5-0 (Gavurnik absent, Young absent from this vote) Moved to Executive Session @ 3:45 EXECUTIVE SESSION Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a"competitive matter" of the Energy Services Department as provided under Section 551.086 VIII. Presentation and possible recommendation of the 2006/2007 Electric Capital Improvement Project (CIP) Plan. Mike Mayben Discussion on tape Hunnicutt Left the meeting at 4:11 p.m. IX. Consideration and recommendation to authorize the Mayor to Sign a letter to LCRA notifying the Authority of the intent to begin negotiations as a Wholesale Power Alliance aggregation group. Mike Mayben/Jim Briggs Discussion on tape Return to Regular Session @ 4:57 Action from Executive Session item H and I, if needed: H. Action: Motion by Cunningham, seconded by Eason to approve the 2006/07 Electric Capital Improvement Project (CIP) Plan. Approved 5-0 (Gavurnik & Hunnicutt absent) I. Action: Motion by Kostka, seconded by Young to authorize the Mayor to sign a letter to LCRA. Approved 5-0 (Gavurnik & Hunnicutt absent) Motion by Kostka, seconded by Young to adjourn meeting. Approved 5-0 (Gavurnik & Hunnicutt absent) Adjournment The meeting was adjourned at 05:03 PM. Approved : Attest: _______________________ ________________________ Doug Smith - Chair Jack Hunnicutt - Secretary