HomeMy WebLinkAboutMinutes_GUS_04.18.2006
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, April 18, 2006
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
April 18, 2006.
Board Members Present:
Doug Smith, Robert Kostka, Jack Hunnicutt (left at 4:11 p.m.), Patty Eason (arrived 2:02 p.m.), Mike
Cunningham, Kendall Young
Board Members Absent:
John Gavurnik
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Mike Mayben, Glenn Dishong, Michael Hallmark,
Mark Miller, Micki Rundell, Joe Lara, Laurie Brewer
Minutes
Regular Meeting
Meeting called to order by Mr. Doug Smith at 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council
Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the Minutes from the regular
meeting held on March 21, 2006. Jana Kern
Discussion: Kostka mentioned that there were a couple of typing errors in Item E:
First paragraph, seconded to last sentence change weather to whether. Second
paragraph, third sentence change: planning that currently... to planning that we
currently...
Action: Motion by Kostka, second by Young to approve the minutes with stated
corrections.
Approved 5-0 (John Gavurnik absent, Patty Eason absent for this vote only)
Corrections made by Jana Kern.
II. Review of the Project Progress Report and timelines (including but not limited to
items listed) Michael Hallmark/Tom Benz
Discussion: Hallmark gave project updates:
Dove Springs WWTP: Setting air piping to the aeration basin. Continuing grout
work on the process structure. Tentative start up on the new process basin will be in
May 2006.
2005 Street Overlay: Working on punch list items on the east side street. Curb is
complete on Parkway, Ranch Rd. is about 60% complete, due to conflicts with
Atmos Energy gas lines.
Pecan Branch Interceptor: Bids were opened on April 11, 2006.
Central Tank Rehab: Blasting is completed on inside of tank and priming has also
been completed by the contractor.
West Loop/N. Austin Ave. Water: Waiting on the design.
Action: None
III. Review of the process for hiring a license engineers for the City of Georgetown
and the existing contracts with engineering firms. Tom Benz
Discussion: Benz passed out his power point presentation and explained the City's
process for hiring outside engineering firms. The presentation was well received and
there were several questions about this process. Full version is on tape.
Action: None
IV. Consideration and possible recommendation to approve a contract amendment
between the City of Georgetown and Camp, Dresser, and McKee, Inc. (CDM) for
professional services related to the design of Rabbit Hill Pump Station for
$167,200.00. Glenn Dishong
Discussion: Dishong presented this item. Kostka asked if this is the same item that
the Board approved at the March 2006 meeting. Council requested that GUS
reevaluate this item. Young wanted to know what the objection was causing this
item to be brought back to this Board. Briggs stated that one of the Council members
thought that the cost was high compared to the scope of the work. Therefore,
Council requested that the GUS Board and City Staff review this amendment and
verify that the dollars requested are appropriate for the work described and that it
was not possibly inflated. Benz also looked to see if the scope could be reduced.
There was not a way to reduce the scope with out taking on unacceptable risk for
very low cost savings; therefore, we are still recommending staying with the original
price, for the services that we are receiving.
Action: Motion by Cunningham, seconded by Hunnicutt, to approve a contract
amendment with CDM for professional services related to the design of Rabbit Hill
Pump Station, in the amount of $167,200.00.
Approved 6-0 (Gavurnik absent)
V. Consideration and possible recommendation to approve a contract amendment
between the City of Georgetown and Camp, Dresser, and McKee, Inc. (CDM) for
professional services related to the design of the Southside Water Treatment Plant
Upgrade for $18,600.00 Glenn Dishong
Discussion: Dishong presented this item. Dishong stated that he normally would
not bring an item that was under the cost threshold, but Council asked that this be
brought to GUS for your review. The project entails a design with stainless steel
piping to replace the PVC piping.
Action: Motion by Young, seconded by Cunningham, to approve a contract
amendment with CDM for professional services related to the design of the
Southside Water Treatment Plant upgrade in the amount of $18,600.00
Approved 6-0 (Gavurnik absent)
VI. Consideration and possible recommendation to award a contract to McLean
Construction, Ltd. of Killeen, Texas for the construction of the Pecan Branch
Interceptor Phase III and to establish a project budget of $515,000.00. Glenn Dishong
Discussion: Dishong presented this item. What this contract will do is finish up the
Pecan Branch Interceptor. There is a small segment on Canyon Road that has an
eight (8) inch pipe connecting into an 18 inch pipe on one side and a 21 inch pipe on
the other.
Action: Motion by Cunningham, seconded by Young to award a contract to McLean
Construction, Ltd, of Killeen, Texas, for the construction of the Pecan Branch
Interceptor Phase III, with a project budget of $515,000.00.
Approved 6-0 (Gavurnik absent)
VII. Presentation and possible recommendation of the 2006-2007 Georgetown Utility
Systems Capital Improvement Projects Plan. Jim Briggs
Discussion: Briggs gave an overview of the process. We are still trying to coordinate
our utility improvements with our transportation improvements. Dishong first went
through the Water Capital projects by item, and then went through the Wastewater
Capital projects by item. General questions were asked and they were answered by
Dishong and Briggs. Miller first went through the Transportation Capital projects by
item, and then went through the Stormwater Drainage Capital projects by item.
General questions were asked and were answered by Miller and Briggs.
We also had some general questions on the debt funding that was answered by
Rundell
Action: Motion by Young, seconded by Kostka to approve the 2006/07 GUS Capital
Improvement Projects Plan.
Approved 6-0 (Gavurnik absent)
Motion by Hunnicutt, seconded by Kostka that the executive session is a
competitive matter.
Approved 5-0 (Gavurnik absent, Young absent from this vote)
Moved to Executive Session @ 3:45
EXECUTIVE SESSION
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a"competitive matter" of the
Energy Services Department as provided under Section 551.086
VIII. Presentation and possible recommendation of the 2006/2007 Electric Capital
Improvement Project (CIP) Plan. Mike Mayben
Discussion on tape
Hunnicutt Left the meeting at 4:11 p.m.
IX. Consideration and recommendation to authorize the Mayor to Sign a letter to
LCRA notifying the Authority of the intent to begin negotiations as a Wholesale
Power Alliance aggregation group. Mike Mayben/Jim Briggs
Discussion on tape
Return to Regular Session @ 4:57
Action from Executive Session item H and I, if needed:
H. Action: Motion by Cunningham, seconded by Eason to approve the 2006/07
Electric Capital Improvement Project (CIP) Plan.
Approved 5-0 (Gavurnik & Hunnicutt absent)
I. Action: Motion by Kostka, seconded by Young to authorize the Mayor to sign a
letter to LCRA.
Approved 5-0 (Gavurnik & Hunnicutt absent)
Motion by Kostka, seconded by Young to adjourn meeting.
Approved 5-0 (Gavurnik & Hunnicutt absent)
Adjournment
The meeting was adjourned at 05:03 PM.
Approved : Attest:
_______________________ ________________________
Doug Smith - Chair Jack Hunnicutt - Secretary