HomeMy WebLinkAboutMinutes_GUS_03.21.2006
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, March 21, 2006
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
March 21, 2006.
Board Members Present:
Doug Smith - Chair, Jack Hunnicutt, Kendall Young, Patty Eason, Robert Kostka (arrived at 2:02 p.m.),
Mike Cunningham
Board Members Absent:
John Gavurnik
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Glenn Dishong, Mic ki Rundell,
Mike Stasny, Mike Mayben, Rachel Osgood, Terri Calhoun, Mike Stasny, Laurie Brewer
OTHERS PRESENT:
Allen Woelke - Camp, Dresser and McKee (CDM)
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager,
City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
Regular Meeting called to order by Doug Smith @ 2:01 p.m. At this time Mr. Smith introduced the
new Board member Mike Cunningham.
I. Board nominations and election of Vice Chair and Secretary of the Board. Jim
Briggs
Discussion: Smith presented this item. Each March, after everyone has been
appointed to the Board, The GUS By-laws state that we need to select the officers for
Vice Chair and Secretary. Do we have any nominations?
Action: Motion by Young, seconded by Hunnicutt, to nominate Bob Kostka as Vice
Chair.
Approved 5-0 (Gavurnik absent, Kostka absent from this vote only)
Kostka did accept the position when he arrived.
Action: Motion by Young, seconded by Eason to reappoint Jack Hunnicutt as
Secretary. Hunnicutt accepts.
Approved 5-0 (Hunnicutt abstained, Gavurnik absent)
II. Consideration and possible action to approve the minutes from the regular
meeting held on February 21, 2006. Jana Kern
Discussion: None
Action: Motion by Eason, seconded by Kostka to approve the minutes as written.
Approved 6-0 (Gavurnik absent)
III. Review of the Project Progress Report and timelines (including but not limited to
items listed) Michael Hallmark/Tom Benz
Discussion: Hallmark presented updates
2005 Street Overlay: All water services complete. Curb work is completed on River
Bend and about 50% complete on Ranch and Parkway.
Berry Creek Lift Station: Complete and on line. Lacking final site cleanup.
Dove Springs WWTP: Setting equipment on the process structure. First blower out
for rehab work. Installing underground electric to UV structure.
Pecan Branch Interceptor: Going out for bid next week. Bid opening will be in April
2006
Central Tank Rehab: Blasting is complete on inside of riser. About 70% complete on
the inside of the tank. 4" conduit is complete on the outside of the tank.
West Loop/N. Austin Ave. Water: Working on the redesign along D.B. Woods.
Action: None
IV. Consideration and possible recommendation to approve a contract amendment
between the City of Georgetown and Camp, Dresser, and McKee, Inc (CDM) for
professional services related to the design of Rabbit Hill Pump Station for
$167,200.00. Glenn Dishong
Discussion: Dishong presented the item. The Rabbit Hill Pump Station has been in
our CIP for some time. We are at the point now where we need to get the final
design and start construction in the next fiscal year. What is being proposed with
this contract amendment is a design of a more standard pump station, consisting of
four large capacity pumps and one smaller pump. A few years after we get this
installed we will want to put in an elevated storage tank there; to start creating some
savings in pumping.
Young asked if there are wells in this area, Dishong stated that there are no wells in
this area.
Action: Motion by Young, seconded by Kostka to approve the contract amendment
with CDM for professional services related to the design of Rabbit Hill Pump Station
for $167,200.00.
Approved 6-0 (Gavurnik absent)
V. Consideration and possible action to approve a contract amendment with HDR
Engineering for the development of Water and Wastewater Financial Planning
Model and Rate Study for an amount not to exceed $40,000.00. Micki Rundell
Discussion: Rundell presented this item. Several staff members saw a demonstration
of the model. This model will allow us to do various rate scenarios. It will allow us
to be able to be proactive in looking at some of the impacts for various capital
improvements whether we cash fund it, debt fund it. It consolidates all of the
information into one place.
The City of San Marcos has implemented this model. I talked with Rodney
Gonzales, the Finance Director for the City of San Marcos, and they are
exceptionally pleased with this model. The City of Georgetown has not done an
external rate study since 2001. With everything that is going on with Water and
Wastewater I believe that this will help us validate what we are doing and it will
allow us to be able do some long range planning that we currently have not be able
to do. Glenn Dishong has asked specifically for a staffing model, in other words,
what the threshold is for when it would make sense to add staff, we will be able to
this kind of information off this model.
Smith asked would we put in the parameters into this model so it would be unique
to us. Rundell stated that it is an Excel model, we input the data, and we have
almost all of this data.
Action: Motion by Eason, seconded by Young to approve a contract amendment
with HDR Engineering for the development of Water and Wastewater Financial
Planning Model and Rate Study, for an amount not to exceed $40,000.00.
Approved 6-0 (Gavurnik)
VI. Presentation by staff and CDM, the engineering consultant for the project, on the
accepted Wastewater Master Plan, dated February 2006. Tom Benz/Mike Stasny
Discussion: A presentation was give to the Board members by Allen Woelke of
CDM. Full discussion is on tape.
Motion by Young, seconded by Kostka to adjourn meeting.
Adjournment
The meeting was adjourned at 03:00 PM.
Approved : Attest:
_______________________ ________________________
Doug Smith - Chair Jack Hunnicutt - Secretary