HomeMy WebLinkAboutMinutes_GUS_01.17.2006
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, January 17, 2006
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
January 17, 2006.
Board Members Present:
Doug Smith - Chair, John Gavurnik - Vice Chair, Jack Hunnicutt - Secretary, Robert Kostka, Kendall
Young, Larry Brown, Patty Eason
Board Members Absent:
Eason left at 3:00 p.m.
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Mike Mayben, Mark Miller, Michael Hallmark,
Rachel Osgood, Marsha Iwers, Jim Willfong, Keith Hutchinson,
OTHERS PRESENT:
Gary Nelon - Mayor of Georgetown, David Collinsworth - Brazos River Authority, Allen Woelke,
Patrice Melancon - CDM, David Daniell - Williamson Central Appraisal District, Virginia Sabin -
TWDB, Kerry Russell - RMR, Albert Wininger, Jr. - City of Taylor, Gene Finley - G. Finley Realty, Carey
Weber - U.S. Army Corps of Engineers, Michael Duff & Steve Moffitt - McCord Engineering, Inc., Bill
Brown - Jonah Water SUD, Don Rauschuber - CTSUD, Casey Sledge - Sledge Engineering, Earl Watson,
Jim Clarno - LCRA
Minutes
Regular Meeting
Regular Meeting called to order by Mr. Smith at 2:00 p.m.
At this time we moved to the Public meeting item "F"
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council
Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that follows.
REGULAR SESSION
Returned to regular session at 3:00 p.m.
A. Consideration and possible action to approve the minutes from the special Board
meeting held on December 6, 2005. Jana Kern
Discussion: None
Action: Motion by Gavurnik, seconded by Brown to approve the minutes as
written.
Approved: 5-0 (Young absent from this vote only, Eason absent)
B. Review of the Project Progress Report and timelines (including but not limited to
items listed). Michael Hallmark, Tom Benz
Discussion: Hallmark presented the project report:
2005 Street Overlay: Water/Wastewater is complete on the east side.
Berry Creek Lift Station: 90 % complete. Electric switchgear and generator are
on site. Testing phase should start in a couple of weeks. Delays on electric equip-
ment due to Katrina.
Dove Springs WWTP: Inner walls are poured on process structure. Forming
and setting steel for out walls section. UV walls poured and electric conduit
being installed for UV controls.
Pecan Branch Interceptor: Working on the easements.
West Loop/N. Austin Ave. Water: Working on the interlocal agreement with the
City of Round Rock.
Action: None
C. Consideration and possible recommendation for the award of the annual bid for
Hot Mix Asphalt to RTI Materials. Mark Miller
Discussion: Miller presented this item. Bids were received to provide Type D
and Type A asphalt for a one year period beginning February 1, 2006. The low
bidder was RTI Hot Mix.
Action: Motion from Young, seconded by Hunnicutt to award the bid to RTI Hot
Mix, in the estimate amount of $341,250.00.
Approved: 6-0 (Eason absent)
D. Consideration and possible recommendation for the award of the annual bid for
three-phase electrical substation transformers to Delta Star, Inc. Mike Mayben
Discussion: Mayben presented the item. We are asking to purchase a minimum
of two units and if needed, a third unit may be purchased at the same rate.
Action: Motion by Young, seconded by Gavurnik to award the bid for
three-phase electrical substation transformers to Delta Star.
Approved: 6-0 (Eason absent)
E. Consideration and possible recommendation for the award of the bid for wood
poles to Texas Electric Cooperative. Mike Mayben
Discussion: Mayben presented this item. Bids were received for the purchase of
wood poles for a one year period beginning February 1, 2006.
Action: Motion by Gavurnik, seconded by Kostka to award the bid for wood
poles to Texas Electric Cooperative.
Approved: 6-0 (Eason absent)
Moved to Executive Session
PUBLIC MEETING - To begin no earlier than 2:15 p.m.
F. San Gabriel Regional Wastewater Plan Phase II Glenn Dishong
Discussion: Mr. Briggs gave a brief history and introduction. The meeting was
then turned over to David Collinsworth from BRA and Allen Woelke from CDM.
Complete discussion is on tape.
Moved back to Item "A" at 3:00 p.m.
Motion by Hunnicutt, seconded by Gavurnik that we go into Executive Session and the
two items are a Competitive Matter.
Approved 6-0 (Eason absent)
EXECUTIVE SESSION: Call to Order
Executive Session called to order by Mr. Simth at 3:20 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s
Texas Codes, Annotated, the items listed below will be discussed in closed session and
are subject to action in the regular session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a “competitive matter” of the
Energy Services Department as provided under Section 551.086.
G. Consideration and possible action to renew the contract, between the City of
Georgetown and Flowers Construction Company, L.P., for electric system
maintenance and constructions services and Electric Systems Construction
Trenching and Conduit Installation for F. Y. 2006. Mike Mayben
Discussion on tape
H. Discussion and update to the Board regarding Power Supply options. Jim Briggs
Discussion on tape
Returned to Regular session at 3:59 p.m.
Action from Executive Session:
G. Action: Motion by Young, seconded by Gavurnik to renew the contract between
the City of Georgetown and Flowers Construction Company, L.P.
Approved 6-0 (Eason absent)
H. No Action needed.
Motion by Gavurnik, seconded by Kostka to adjourn meeting.
Approved 6-0 (Eason absent).
Adjournment
The meeting was adjourned at 04:03 PM.
Approved : Attest:
_______________________ ________________________
Doug Smith - Chair Jack Hunnicutt - Secretary