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HomeMy WebLinkAboutMinutes_GUS_11.15.2005 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, November 15, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , November 15, 2005. Board Members Present: Doug Smith - Chair, John Gavurnik - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, Robert Kostka Board Members Absent: Kendall Young, Larry Brown Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Michael Mayben, Glenn Dishong OTHERS PRESENT: Jack Furlong, George Prall, Richard Furlong - ASCE, David Patrick - Kasberg, Patrick & Assoc. Minutes Regular Meeting Meeting called to order by Doug Smith @ 2:01 Mr. Smith stated "We will be pulling item "G" at this time. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Consideration and possible action to approve the minutes from the regular Board meeting held on October 18, 2005. Jana Kern Discussion: None Action: Motion by Eason, seconded by Gavurnik, to approve minutes as written. Approved 5-0 (Kendall Young, Larry Brown absent) B. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark/Tom Benz Discussion: Hallmark present the report: 2005 Street Overlay 1AT: Water & Wastewater is currently being tested on College St. Curb work is completed. Berry Creek Lift Station 3AD: 87% complete. Delays on electrical equipment due to the hurricanes. Dove Springs WWTP 3AI: Forming & setting steel on the Clarifier slab. Head work walls are poured. Pecan Branch Interceptor 3AR: Working on obtaining the easements. West Loop/North Austin Ave. Water 2AK: For Right of Way we are working with the City of Round Rock on an interlocal agreement. Action: None C. Consideration and possible recommendation to approve the renewal of the contract between the City of Georgetown and ElectSolve Technology Solutions and Services Incorporated to provide AMR Systems Data Services in the amount of $77,600.00. Michael Mayben Discussion: Mayben presented the item. ElectSolve Technology are the people that do our data base maintenance and all of our work on the back end for our AMR. ElectSolve is also doing limited work on our SCADA System. We have had this contract in place for four years, this is the fifth year. There is no increase in the fee, the only thing that has been done as part of this years budget process we have added $20,000.00 for consultation work for new work order system and how this will integrate with the AMR System. Action: Motion by Gavurnik, seconded by Kostka, to approve the renewal of the contract between the City and ElectSolve Technology Solutions & Services Inc. in the amount of $77,600.00 Approved 5-0 (Young, Brown absent) D. Consideration and possible recommendation to approve a contract between the City of Georgetown and GSWW, Inc. for engineering services related to the fourth phase of the Edwards Aquifer Recharge Zone testing program and approve a budget of $74,730.00. Glenn Dishong Discussion: Dishong presented the item. Continuation of the testing program that we started three years ago - this is part of the eight year program to test the sewer system in the entire City. All of the mains that is 6 inches or larger are required to be tested. Action: Motion by Hunnicutt, seconded by Gavurnik, to approve a contract between the City and GSWW, Inc. for engineering services related to the fourth phase of the EARZ testing program for a budget amount of $74,730.00. Approved 5-0 (Young, Brown absent) E. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Kasberg, Parker & Associates for professional services related to the design of the Phase III EARZ remediation in the amount of $61,600.00 Glenn Dishong Discussion: Dishong presented the item. Phase 3 testing was done last year. About 224 total flaws were identified in the report that we received in August 2005. We will repair all of the flaws.But the flaw of water getting out of the pipes will have to be repaired within one year from the date of the report. One of the areas that we tested last year was Sun City. In this area we found two manholes and one line that were in need repair. This area is in great shape considering the size of this area. The other area that was tested was Oakcrest/Country Club Estates. The biggest problem in this area is the old clay interceptor. This needs to be replaced. Action: Motion by Gavurnik, seconded by Kostka, to approve a contract amendment between the City and KPA, for professional services related to the design of the Phase III EARZ in the amount of $61,600.00. Approved 5-0 (Young, Brown absent) F. Discussion and possible action to approve an interlocal agreement with the City of Round Rock for an electric utility franchise payment. Micki Rundell Discussion: Briggs/Mayben presented this item for Rundell. This interlocal agreement is for franchise with the City of Round Rock for us (City of Georgetown) to serve the electrical energy needs to serve the new outlet mall facilities. This area is in our electric service area. We have been able to agree upon, at this point is a per kilowatt hour charge. Action: Motion by Hunnicutt, seconded by Kostka, to approve the interlocal agreement with the City of Round Rock for electric utility franchise payment. Approved 5-0 (Young, Brown absent) G. Discussion on change of a the conduit size for underground services for residential homes. Builders not notified. John Gavurnik This item was pulled H. Discussion and possible action related to the December 2005 GUS Board meeting schedule. Jim Briggs Discussion: Briggs presented this item. We will have one bid that we would like to get to Council on December 13th. With that in mind we are proposing that we meet on December 6th at 2:00 p.m. Action: Motion by Gavurnik, seconded by Hunnicutt , to move the regular board meeting from December 20, 2005 to December 6, 2005 at 2:00 p.m. Approved: 5-0 (Young, Brown absent) I. Update on the American Society of Civil Engineers' (ASCE) report card for Georgetown's Infrastructure. Tom Benz Discussion: Benz and Jack Furlong presented the report card. FULL DISCUSSION IS ON TAPE. Meeting adjourned at 3:25 p.m. Adjournment The meeting was adjourned at 03:25 PM. Approved : Attest: _______________________ ________________________ Doug Smith - Chair Jack Hunnicutt - Secretary