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HomeMy WebLinkAboutMinutes_GUS_10.18.2005 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, October 18, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , October 18, 2005. Board Members Present: Doug Smith – Chair, John Gavurnik – Vice Chair, Jack Hunnicutt- Secretary, Patty Eason, Kendall Young, Larry Brown Board Members Absent: Robert Kostka Staff Present: Jim Briggs, Jana Kern, Terri Calhoun, Mike Mayben, Glenn Dishong, Tom Benz, Marsha Iwers, OTHER PRESENT: William Adams - Camp, Dresser, and McKee, Inc. (CDM) Minutes Regular Meeting Regular meeting called to order by Doug Smith @ 2:10 p.m. Moved into Executive Session. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order @ 2:11 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.072 Deliberation on Real Property A. Consideration and possible recommendation to the City Council to acquire (1) +5.24 acres of land located on the SE Innerloop at CR 110 and owned by Williamson County; and (2) +3.83 acres of land located on CR 116 and owned by the W. D. Kelley Foundation, for the construction of two new electric substations. Mike Mayben/Terri Calhoun DISCUSSION ON TAPE Executive Session to adjourn and Regular Session Called to Order @ 2:25 p.m. REGULAR AGENDA Action from Executive Session - if needed A. (1) Motion by John seconded by Kendall to accept the staff recommendation to make an offer to Williamson County for the purchase of + 5.24 acres of land at the intersection of SE Innerloop at CR 110 consistent with the Board's executive session discussion. Approved 6-0 (Robert Kostka absent) (2) Motion by Kendall, seconded by Gavurnik, to accept staff recommendation to make an offer to W.D. Kelley Foundation for the purchase of + 3.83 acres of land on CR 116 consistent with the Board's executive session discussion. Approved 5-0 (Kostka absent, Hunnicutt recusing ) B. Consideration and possible action to approve the minutes from the Special Board meeting held on September 1, 2005, and from the regular Board meeting held on September 20, 2005. Jana Kern Discussion: September 1, 2005 minutes - None. Action: Motion by Gavurnik, seconded by Young, to approve the September 1, 2005 minutes as written. Approved: 6-0 (Kostka absent) Discussion: September 20, 2005 minutes - Corrections to Item E & F.Under Action: take out "in the amount of" change to "and to set an annual operating budget of". Correct the spelling of Board member Kostka name through out the minutes. Action: Motion by Eason, seconded by Young to approve the September 20, 2005 minutes with corrections mentioned above. Approved: 6-0 (Kostka absent) C. Review of the Project Progress Report and timelines (including but not limited to items listed). Tom Benz Discussion: Benz presented the report: Would like to draw your attention to the new format. This is a work in process, your comments are welcome. It was stated that this new format is very helpful. West Loop/North Austin Ave. Water: Still working with Chisholm Trail on what size of line. Working with Round Rock on the interlocal agreement. Pecan Branch Interceptor: Working on the easements. Dove Springs WWTP: Construction is under way. 2005 Street Overlay: Curb is complete on Vine they are now moving over to Laurel. Berry Creek Lift Station: About 67% complete. Waiting on testing results. Starting on the electrical work. Action: None D. Consideration and possible recommendation for the award of the annual bid for water meters and accessories to various bidders in the amount of $276,942.35. Glenn Dishong Discussion: Dishong presented the item. Materials will be ordered by the using departments on an as needed basis. Action: Motion by Gavurnik, seconded by Brown to award the annual bid for water meters and accessories to the various bidders in the amount of $276,942.35. Approved: 6-0 (Kostka absent) E. Discussion and possible recommendation of GUS Sewer Policy and proposed amendments to the Unified Development Code and Chapter 13 of the City Georgetown Code of Ordinances. Glenn Dishong Discussion: Dishong present the item. This item was presented to the GUS Board during its June 9th and July 15th meetings. At this time William Adams of CDM will go over the changes that we are recommending to the UDC. On the copy that was in your packet you will notice items that have been crossed off - removed/deleted, and items that have been underlined - added. The changes that have been mention today will not affect the properties that are in this round of annexations. Full version of the discussion is on tape. Action: Motion by Young, seconded by Brown to approve the GUS Sewer Policy and the proposed amendments to the UDC and Chapter 13 of the City of Georgetown Code of Ordinances. Approved: 6-0 (Kostka absent) F. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of the Pecan Branch Reuse Line Extension and Pump Station upgrade for $239,500.00. Glenn Dishong Discussion: Dishong presented the item. This project completes the reuse line that goes from Pecan Branch to Airport Ground Storage Tank for irrigation water, the installation of an upgraded pumping station, and associated equipment a the Wastewater Treatment Plant. This project is also necessary to reduce the amount of groundwater used for golf course irrigation and also fulfills a contractual commitment to provide reuse water to the Sun City golf course. Action: Motion by Gavurnik, seconded by Young to approve the contract amendment between the City of Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of the Pecan Branch Reuse Line Extension and Pump Station upgrade in the amount, not to exceed, $239,500.00. Approved: 6-0 (Kostka absent) G. Update on the American Society of Civil Engineers’(ASCE) report card for Georgetown’s Infrastructure. Tom Benz Discussion: Benz updated the board. At this time the committee/staff is reviewing the results of the grading. When this is complete we will present the results to the Board. Motion by Gavurnik, seconded by Young, to adjourn meeting. Adjournment The meeting was adjourned at 03:33 PM. Approved : Attest: _______________________ ________________________ Doug Smith - Chair Jack Hunnicutt - Secretary