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HomeMy WebLinkAboutMinutes_GUS_08.16.2005 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, August 16, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , August 16, 2005. Board Members Present: John Gavurnik – Vice Chair, Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young Board Members Absent: Doug Smith – Chair, Larry Brown Staff Present: Jana Kern, Mike Mayben, Michael Hallmark, Tom Benz, Glenn Dishong, Mark Miller, Marsha Iwers Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Meeting called to order by Mr. John Gavurnik @ 2:05 p.m. Motion by Eason, seconded by Kostka, that Item "A" is a competitive matter and we move into Executive Session. Approved: 5-0 (Smith & Brown absent) Executive Session called to order by Mr. Gavurnik @ 2:07 p.m. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. A. Consideration and possible action to approve payment to Flowers Construction Company, L.P., for electric system maintenance and construction services. Michael Mayben Discussion on tape RETURN TO REGULAR SESSION Returned to regular session @ 2:15 p.m. Action from Executive Session: A. Action: Motion by Young seconded by Kostka, to approve payment to Flowers Construction Co., L.P. for electric system maintenance & construction services. Approved: 5-0 (Smith & Brown absent) B. Consideration and possible action to approve the minutes from the Board meeting held on July 19, 2005. Jana Kern Discussion: None Action: Motion by Eason, seconded by Hunnicutt to approve the minutes as written. Approved: 5-0 (Smith & Brown absent) C. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark/Tom Benz Discussion: Hallmark presented the item, Michael also stated that some of the projects fell behind due to the recent rains. Pecan Branch - 3AR: Still in designing stage. Wolf Ranch Lift Station: Construction is complete. It is in operation now. Still need to do a final dress up, walk through is scheduled for next week. Q by Gavurnik: They are no longer pumping and hauling? A. by Hallmark: That is correct. 05 Street Overlay - 1AT: Pre-con meeting is scheduled. After this meeting we will set a date for some neighborhood gatherings, prior to construction. Airport Rd. Rehab - 1AI: Walk through was done today there are a couple of small punch list items that need to be taken care of. Berry Creek Lift Station - 3AD: The lift station structure is complete. They have started on the gravity lines, but due to the weather they are at a stand still. EARZ II Open Cut - 3AP: This is in final clean up. Lake Plant Dewatering - 2AF: Schedule for start-up today. Dove Springs WWTP - 3AI: Engineering complete. Ready to begin construction. Action: None D. Consideration and possible recommendation of award of the City’s annual Water and Wastewater Pipe and Fittings Bid No. 25022. Glenn Dishong Discussion: Dishong introduced the item. Purchasing took bid on July 11, 2005 for our annual pipe & fittings bid. These parts are for maintenance of our systems. There were six companies that responded and five gave bids. Purchases will be on an as needed bases. Action: Motion by Hunnicutt, seconded by Kostka to award the City's annual wastewater pipe and fittings bid to the low bidder for each item or lot as appropriate. Approved: 5-0 (Smith & Brown absent) E. Consideration and possible recommendation to amend the contract between the City of Georgetown and Operations Management International (OMI) to increase the repairs budget to make repairs to the Lake Georgetown Water Treatment Plant (LWTP) for a total of $100,000.00. Glenn Dishong Discussion: Dishong introduced the item. Using the repair budget, OMI provides maintenance for the City's water plants. OMI is authorized to make all repairs to the plants so long as the repairs will not cause the contact budget to be exceeded. Prior authorization is required for all repairs that are expected to exceed $2,000.00. Earlier this year it was reported that repairs needed to be done to the under drain of one filter. A second filter is now showing signs of a similar problem. OMI has also requested to have the recycle pumps replaced. Total increase to the repair budget would be $100,000.00. Action: Motion by Young, seconded by Kostka, to amend the contract between the City & OMI to increase the repair budget for the LWTP in the amount of $100,000.00. Approved: 5-0 (Smith & Brown absent) F. Discussion of LCRA/BRA water options including provisions of No Net Loss for LCRA contract water. Glenn Dishong Discussion: Dishong introduced the item. This was information only. At the present time, the City of Georgetown water rights come out of Lake Georgetown, Lake Stillhouse, and The Colorado River. The water rights from the Colorado River are impacted by the "No Net Loss" provisions of House Bill 1437. At the present time, we do not take any water from the Colorado River, but we are looking into other options with Brazos River Authority. The LCRA board will meet to determine, among other things, the definition of "No Net Loss". Once the outcome of the LCRA board meeting is known, and the BRA options evaluated further, staff will come back to this board with a recommendation. Action: None G. Consideration and possible recommendation to award the bid for an annual Street Rehabilitation - Concrete contract to J&A Construction Company for $253,734.20. Mark Miller Discussion: Miller introduced the item. This bid is to cover curbing, rip-rap, and flat work for street maintenance for one (1) year. Concrete installation and repair will be done on an as needed basis. Having this contract will promote a more timely response to concrete repair tickets when the in-house crews have a backlog. Action: Motion by Hunnicutt, seconded by Eason, to award the annual Street Rehab - Concrete to J&A Construction Co. not to exceed $253,734.20. Approved: 5-0 (Smith & Brown absent) H. Consideration and possible recommendation to award the bid for an annual Street Rehabilitation - Asphalt contract to H. Deck Construction Co. for $333,067.50. Mark Miller Discussion: Miller introduced the item. This bid is to cover asphalt patching & overlay work for street maintenance for one (1) year. Patching and overlay work will be done on an as needed basis. Having this contract will promote a more timely response to asphalt repair tickets when the in-house crews have a backlog. Action: Motion by Young, seconded by Kostka, to award the annual Street Rehab - Asphalt to H. Deck Construction, Co. not to exceed $333,067.50. Approved: 5-0 (Smith & Brown absent) I. Consideration and possible recommendation for the award of the annual bid for automatic meter reading equipment to various bidders. Mike Mayben Discussion: Mayben introduced the item. Material will be purchased, from the lowest bidder, on an as needed basis. Action: Motion by Eason, seconded by Young, to award the annual bid for automatic meter reading equipment to the various bidders. Approved: 5-0 (Smith & Brown absent) J. Consideration and possible recommendation for the award of the annual bid for electric metering material to various bidders. Mike Mayben Discussion: Mayben introduced the item. Material will be purchased, from the lowest bidder, on an as needed basis. Action: Motion by Kostka, seconded by Young, to award the annual bid for electric metering material to various bidders. Approved: 5-0 (Smith & Brown absent) K. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Steger and Bizzell Engineering Incorporated for professional services relating to the Georgetown South and Georgetown East Substation projects in the amount of $50,000.00. Michael Mayben Discussion: Mayben introduced the item. Steger & Bizzell will be doing all of the surveying and GeoTechnical for these two sites. The City will own the substations and the transmission that goes into these substations. Because of this we have to make sure that these substations are structurally secure. Action: Motion by Eason, seconded by Young, to approve the contr act amendment between the City of Georgetown and Steger & Bizzell Engineering, Inc. in the amount of $50,000.00. Approved: 5-0 (Smith & Brown absent) L. Update on the American Society of Civil Engineers' (ASCE) report card for Georgetown's Infrastructure. Tom Benz Discussion: Benz introduced the item. I spoke with Jack Furlong, who is working on our report card, he is about 50% to 75% complete. We should have a full draft by the September meeting. Motion by Young, seconded by Kostka to adjourn meeting. Approved: 5-0 (Smith & Brown absent) Meeting adjourned at 2:58 p.m. Adjournment The meeting was adjourned at 02:58 PM. Approved : Attest: _______________________ ________________________ Doug Smith - Chair Jack Hunnicutt - Secretary