HomeMy WebLinkAboutMinutes_GUS_07.19.2005
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, July 19, 2005
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , July
19, 2005.
Board Members Present:
Doug Smith, Jack Hunnicutt, Patty Eason, Robert Kostka, Kendall Young
Board Members Absent:
John Gavurnik, Larry Brown
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Mike Mayben, Michael Hallmark, Tom Benz, Terri Calhoun,
Marsha Iwers, Mark Miller, Glenn Dishong, Rachel Osgood, Ed Polasek, Joe Lara
OTHERS PRESENT:
William Adams - Camp, Dresser, & McKee (CDM)
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the President, a Board Member, the Assistant City Manager, City Council Member,
or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follows.
Regular meeting called to order by Chair Doug Smith at 2:03 p.m.
Motion by Eason seconded by Young to move into executive session for competitive
matters
Approved: 5-0 (Gavurnik & Brown absent)
EXECUTIVE SESSION: Call to Order
Executive session called to order by Smith @ 2:04 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a “competitive matter” of the
Energy Services Department as provided under Section 551.086.
A. Consideration and possible recommendation for extension of the contract
between McCord Engineering, and Georgetown Utility Systems, to provide
engineering services related to the planning, design, and review of the City’s
electric system improvements, system construction, system expansion
(due to development), and system mapping. Mike Mayben/Jim Briggs
Discussion on tape
B. Consideration and possible recommendation to authorize purchase from Cox
Communications of joint fiber facilities and to allow for separation and
relocation of existing fiber currently owned by Georgetown Utility Systems
from fiber owned by Cox Communications. Mike Mayben/Jim Briggs
Discussion on tape
RETURN TO REGULAR SESSION
Returned to regular session @ 2:20:30 p.m.
Action from Executive Session:
A. Action: Motion by Young, seconded by Kostka to approve the extension of the
contract between McCord Engineering and Georgetown Utility Systems.
Approved: 5-0 (Gavurnik & Brown absent)
B. Action: Motion by Young, seconded by Hunnicutt to authorize the purchase
from Cox Communications of joint fiber facilities and allow separation and
relocation of existing fiber currently owned by Georgetown Utility Systems
from fiber owned by Cox Communications.
Approved: 5-0 (Gavurnik & Brown absent)
C. Consideration and possible action to approve the minutes from the Board
meetings held on June 9, 2005 and June 23, 2005. Jana Kern
Discussion: On the June 23, 2005 minutes, under item "B" discussion,
change Untied to United. No changes needed on the June 9, 2005 minutes.
Action: Motion by Kostka, seconded by Eason to approve the minutes of
June 9 & 23, 2005 with correction as mentioned.
Approved: 5-0 (Gavurnik & Brown absent)
D. Review of the Project Progress Report and timelines (including but not
limited to items listed). Michael Hallmark/Tom Benz
Discussion: Hallmark presented the project report.
2005 Street Overlay: We had the bid for this on July 18, 2005. Mark Miller
will be discussing this under Item "G"
B/C Lift Station: Construction is about 25% complete.
CIP EARZ Phase I: We are in final clean up. Should be completed by the end
of the week.
Dove Springs WWTP: Engineering is complete. Preconstruction is scheduled
for July 26, 2005.
Pecan Branch Interceptor: This is still in Design.
West Loop/N. Austin Ave Water: Engineering is just about complete.
Wolf Ranch Lift Station: Lift station is complete, testing will be filed by
the end of this week. Force main still needs to be completed.
CIP Airport Road Rehap: This is about 90% complete. There are just
a couple more streets that need to be paved.
Action: None
E. Consideration and possible recommendation to enter into an agreement
with Contract Land Staff. Inc. for right-of-way acquisition services.
Terri Calhoun/Jim Briggs
Discussion: Calhoun introduced this item. We would like to enter into
an agreement with Contract Land Staff. This firm would help the City
with acquisitions which include: negotiations, title work, all aspects of
acquiring right-of-way. We have work with this group before, back in
the mid 90's and had a good experience with them.
Action: Motion by Young, seconded by Kostka to enter into an agreement
with Contract Land Staff, Inc. for right-of-way acquisition services.
Approved: 5-0 (Gavurnik & Brown absent)
F. Consideration and possible recommendation of award of the City's annual
Flexible Base Material, ASTM Sand & 3/8" Rock & Sandy Loam Bid No. 25109.
Marsha Iwers/Terry Jones
Discussion: Iwers present the bid information. DSD Trucking was only bidder.
DSD Trucking did have part of the contract last year. Q by Kostka:
Is it unusually to go to ten people for bid and only hav e one respond? A by
Iwers:
Yes, it is unusual. This use to be very competitive, but do to SH130 and the other
road work being done - Austin, Round Rock, all of the other companies are
busy.
Action: Motion by Eason, seconded by Young to award the bid to DSD
Trucking for an estimated annual amount of $122,850.00.
Approved: 5-0 (Gavurnik & Brown absent)
G. Consideration and possible recommendation to award the bid for the
2004/2005 Street Overlay Contract. Mark Miller/Jim Briggs
Discussion: Miller presented the bid information. We only had one bidder,
H. Deck Construction. Again this relates to the same issue in Item "F" -SH130
and other road work being around the area, the other companies are busy.
H. Deck has done several jobs for us in the past.
The streets that will be rehabilitated are: Vine St., Laurel St., Olive St.,
Maple St., Pine St., College St., & Ash St., from University to 15th St.
Parkway St. & Ranch Rd. from Williams Dr. to Gabriel View Dr.
River Bend from Mesquite Lane to Gabriel View Dr.
We also want to recommend that the existing water services be replaced within
Ranch Rd.
Action: Motion by Hunnicutt, seconded by Kostka to award the bid to
H. Deck Construction Co. for the 2004/05 Street Overlay in the amount of
$1,690,192.50.
Approved: 5-0 (Gavurnik & Brown absent)
H. Presentation by William Adams of Camp, Dresser, & McKee, and
recommendation of the
proposed Sewer Policy with amendments to existing policy and ordinance.
Glenn Dishong/Jim Briggs
Discussion: Dishong and William Adams of CDM reviewed the draft Sewer
Policy
along with the new/revised ordinances. A long discussion ensued along with
several
related questions - Serenada Subdivision, Annexation, etc. Full version is on
tape.
Motion by Young, seconded by Kostka to adjourn the meeting.
Approved: 5-0 (Gavurnik & Brown absent)
Meeting adjourned at 3: 35 p.m.
Adjournment
The meeting was adjourned at 03:35 PM.
Approved : Attest:
_______________________ ________________________
Doug Smith - Chair Jack Hunnicutt-Secretary