Loading...
HomeMy WebLinkAboutMinutes_GUS_06.09.2005 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, June 9, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Thursday , June 9, 2005. Board Members Present: Doug Smith, John Gavurnik, Jack Hunnicutt, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Board Members Absent: Staff Present: Jim Briggs, Jana Kern, Tom, Benz, Glenn Dishong, Mark Miller, Joe Lara, Rachel Osgood OTHERS PRESENT: Allen Woelke & William Adams - Camp, Dresser, & McKee, Marion Jones - Citizen, Randall Jones - Randall Jones Engineering, Blake Magee - Blake Magee Co., Paul Linehan - Land Strategies, Inc. Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Meeting called to order by Doug Smith at 2:05 p.m. A. Consideration and possible action to approve the minutes from the regular Board meeting held on April 19, 2005. Jana Kern Discussion: None Action: Motion by Young, seconded by Eason to approve minutes as written. Approved: 7-0 B. Review of the Project Progress Report and timelines (including but not limited to items listed). Tom Benz Discussion: Benz presented Project Progress Reports. 2005 Street Overlay: That is currently being advertised. Berry Creek Lift Station: Under construction. While excavating a wet well, they ran into a excessive ground water. Airport Road Rehab: Original contract is complete. We are currently working on the change order portion and the county portion and they should finish up the paving this week. EARZ Phase 1: Project is close to completion. 13th Street Water/Wastewater/Street & Drainage : Working on the punch list. When list is completed we will have the final walk through. Dove Springs WWTP: Bids were opened yesterday. The apparent low bidding is CSA, Construction, Inc. We will be bring this bid to you at the next board meeting. EARZ Phase II : Manholes: This part of the project is complete. Open Cut: This is about 50% complete. Trenchless: This part of the project is complete. Lake Plant Dewatering: Currently testing the concrete structure. Wastewater is about 80% complete. West Loop/N. Austin Ave. Water: Design work is complete. We are coordinating with Chisholm Trail Water on this project to tie them into the Lake Water Treatment Plant. Wolf Ranch Lift Station: About 80% complete. Completion should be in July. Q by Kostka: If this does not complete in July, will this delay the opening of Wolf Ranch? Ans. by Benz: This should not delay the opening of Wolf Ranch. Office Depot is already open with others to open soon. Currently we are doing pump and haul and will continue with this until the Lift Station is complete. Berry Creek WWTP: There are still a couple of items from the punch list that needs to be completed. There is a change order item that also nee ds to be complete Action: None C. Presentation by William Adams of Camp, Dresser, & McKee, and recommendation of the proposed Sewer System Policy with amendments to existing policy and ordinance. Glenn Dishong/Jim Briggs Discussion: Dishong stated, this is a continuation of the initial presentation that we made to this Board approximately 2 or 3 months ago. We engaged the services of William Adams, from Camp, Dresser, & McKee (CDM), to take a look at the development of a sewer policy on how we g et sewer out to the areas within the ETJ. Mr. Adams has gone through other policies that exist in other areas, also what we currently have as ordinances. He a draft policy to review today. So at this point I will turn it over to William Adams. Jim Briggs added that this is a workshop item not necessarily posted for action. The Board has a opportunity to add their input. We will be able to make modifications and come back for action in the future. Mr. Adams presented a power point presentation on the proposed/draft Sewer System Policy. ( See Attachment "A") Full Discussion is on Tape. We will not go bullet point by bullet point of this draft policy. What I would like to do, is have discussions centered around the decision tree model, and would like to talk a little bit about the comparisons - cost to improve vs cost of on site sewage facilities. Action: None D. Consideration and possible recommendation to approve and amendment to the contract between the City of Georgetown and Kasberg, Patrick, and Associates, L.L.P. for professional services relating to Main Street Paving, Drainage, Water & Wastewater Improvements from 9th Street to University in the amount of $121,340.00. Mark Miller/Jim Briggs Discussion: Miller presented this item. This is for the Main Street Project, that was identified in 04/05 TIP for rehabilitation. The request is for engineering from 9th Street to University Ave. It will include some landscaping, curbs, road repair, water and wastewater. Action: Motion by Gavurnik, seconded by Young to approve the amendment to the contract between the City of Georgetown and Kasberg, Patrick, and Associated. L.L.P.for professional services in the amount of $121,340.00. Approved: 7-0 E. Review and possible recommendation for offsite utility construction cost sharing agreement between the City and San Gabriel Harvard, LLC. Glenn Dishong/Jim Briggs Discussion: Dishong presented the item. This is for the development of Shadow Canyon. We have with us today Paul Linehan of Land Strategies, Inc. who is the developer. Shadow Canyon is located on SH 29, west of Wolf Ranch. The City as already annexed this area, the development has already received preliminary plat approval. The development of the 1,105 units - both single and multi- family units - will require the extension of the South San Gabriel interceptor, from the extent of the Wolf Ranch property. Developer needs to install water and wastewater lines that meet the current master plan. Developer needs to accept the new wastewater impact fee. Developer builds oversized infrastructure. City will provide an annual reimbursement, to the developer from wastewater impact fees collected from other connections, over a ten year period. Kostka stated that he thought this was a good deal for the City but wanted to know if there were any down side to this? Ans. by Briggs: The only down side of is we are m aking this agreement which is some what outside the existing arrangement. The existing arrangement says: We will participate in the over sizing to a very minimal amount. So it really is not much of a down size form our position. Smith added: That he thought that there were two down sides: (1) It is not our current policy. (2) The bookkeeping required for all of the subsequent users. Briggs stated that finance did review this and did not see any bookkeeping issues. Action: Motion by Gavurnik, seconded by Young to approve offsite utility construction cost sharing between the City and San Gabriel Harvard, LLC. With the understanding that this will be a one time only situation. Other agreements will be looked at individually as recommended by staff. Approved: 6-1 (Smith Opposed) F. Consideration and possible recommendation of the Water Services agreement between the City, The Highlands at Mayfield Ranch, Ltd. and Highlands at Mayfield Municipal Utility District. Glenn Dishong/Jim Briggs Discussion: Dishong presented item. The developer is Blake MaGee (Blake MaGee Co.), and his engineer is Randall Jones (Randall Jones Engineering) and they are both present today. This is just one of the pieces of land that the developer will be developing. It located in the South- west portion in our service area, it is in the Round Rock ETJ. This will present roughly 1250 connections with will also require some off sites. What this agreement establishes that we are going to provide services to the MUD. It requires that the off site infrastructure be built by the developer, this will include water lines to connect to the 16 inch main and an elevated storage tank (this tank will not be built on this particular piece of property). Action: Motion by Gavurnik, seconded by Brown to approve the Water Services agreement between the City, The Highlands at Mayfield Ranch, Ltd., and Highland at Mayfield Municipal Utility District. Approved: 7-0 G. Presentation and discussion of water and wastewater system infrastructure requirements related to the development of Cowan Springs. Glenn Dishong/Jim Briggs Discussion: Briggs presented item. This Board will not be asked to make a recommendation to Council, but it does impact Utilities.The Council is directly dealing, or will be dealing, with this on assignment of the portions of the Northern Lands in Sun City. Mr. Bob Wunsch of Waterstone Development is the group that will be developing this piece of property. Mr. Wunsch's group is the one that developed Avery Ranch in Cedar Park. Because this had an impact to our system, I thought I would bring you the deal points, so you have knowledge of what is there. It will be directly dealt with by the City Council as part of the assignment of the existing agreement with Del Webb. Briggs state that Council has not agreed to anything yet.What is being proposed: Cowan Springs will come in as a MUD, they could be as many as six (6) MUD's. Wanting to use MUD creation as the financing mechanism to be able to finance and recover costs for the infrastructure. They have a ability to recover their cost through the taxation with in the MUD. Again this just a proposal. They will construct offsite improvements which will be a 24" line that will run up Williams Dr. from the front of Sun City. This will turn into the project at about CR 245 this will tie into the new elevated tank that we build last year. Cowan Springs will dedicate 20 acres for a new Wastewater Treatment Plant capacity which will be a non-discharge W/W treatment plant. There is not enough capacity in the existing infrastructure, through the Sun City project, because this was built for age restricted demands. To be able to accommodate single family, retail & commercial sites that may occur along Parmer Lane/Ronald Reagan Blvd. as it come through the north section of the project. This facility will be about a one million gallon facility. Action: None H. Consideration and possible action to reschedule the June 21, 2005 GUS Board meeting to June 23, 2005. Jim Briggs Discussion: Briggs presented this item. Due to date conflicts with some key staff, we would like to move this meeting to June 23, 2005. Action: Motion by Young, seconded by Gavurnik to move the June 21, 2005 GUS Board meeting to June 23, 2005. Approved: 7-0 Motion by Young, seconded Gavurnik to adjourn meeting. Approved: 7-0 Meeting adjourned at 4:45 p.m. Adjournment The meeting was adjourned at 04:45 PM. Approved : Attest: _______________________ ________________________ Doug Smith - Chair Jack Hunnicutt - Secretary