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HomeMy WebLinkAboutMinutes_GUS_01.18.2005 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, January 18, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , January 18, 2005. Board Members Present: Doug Smith, John Gavurnik, Jack Hunnicutt(arrived @ 2:06), Patty Eason, Kendall Young, Larry Brown Board Members Absent: Robert Kostka Staff Present: Jim Briggs, Jana Kern, Glenn Dishong, Tom Benz, Joel Weaver, Michael Mayben, Mark Miller Paul Brandenburg OTHERS PRESENT: Williams Adams - Camp, Dresser & McKee, Inc. (CDM) Minutes Regular Meeting Meeting called to order by Smith @ 2:02 p.m. Moved to Executive Session Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order Executive Session called to order by Smith @ 2:03 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.086 Competitive Matters A. Consideration and possible action to award bids for Electric System Construction and Maintenance and Electric system Construction Trenching and Conduit Installation for F.Y. 2005 in the amount of $900,000 to Flowers Construction Company, of Hillsboro, Texas. Mike Mayben/Jim Briggs Discussion on Tape B. Consideration and recommendation for extension of the contract between McCord Engineering, and Georgetown Utility Systems, to provide engineering services related to the planning, design, and review of the City’s electric system improvements, system construction, system expansion (due to development), and system mapping. Mike Mayben/ Jim Briggs Discussion on Tape RETURN TO REGULAR SESSION Regular session called back to order by Smith @ 2:12 p.m. Action from Executive Session: A. Action: Motion by Young, seconded by Eason to award the bid to Flowers Construction Company of Hillsboro, Texas in the amount of $900,000. Approved 6-0 (Kostka absent) B. Action: Motion by Gavurnik, seconded by Brown to extend the contract between McCord Engineering and the City of Georgetown, to provide engineering services related to the planning, design, and review of the City’s electric system improvements, system construction, system expansion (due to development), and system mapping. Approved 6-0 (Kostka absent) C. Consideration and possible action to approve the minutes from the regular Board meeting held on December, 21, 2004. Jana Kern Discussion: None Action: Motion by Eason, seconded by Young to approve the minutes as written. Approved 6-0 (Kostka absent) D. Review of the Project Progress Report and timelines (including but not limited to items listed). Joel Weaver Airport Road Rehap: We are getting ready to lay the type B on the south bound lanes within the next two weeks. With in two weeks after, we will be ready for the Type D from Lakeway to Vortex. When this is finished we will start with the add ons which are Vortex to Berry Creek - overlay & Lakeway to IH 35 - point repairs and overlay. Berry Creek WWTP: We are in the demolition phase of the old basin. New plant is in use. EARZ Phase I: The gas lines just about complete, we will then finish up the storm drain and curbing, then we start the overlay. This should be completed in about 4 weeks. Jennings Branch Elevated: This tank is in use. We still have some site finish up work that will begin this week, providing we have no more rain. This work should only take a couple of days - there is some fencing work and planting of some grass. 2004 Street Overlay: Riverbend paving to begin. This should be complete by end of month. 13th St. W/WW/St./Drain: Finishing up the last of the drainage work. Hope to be finished with the paving by the first week of February. Q by Eason: I have been getting calls about this project. I was told that it is taking longer than expected. Is this true? A by Weaver: The crew is on time per the contract. Contact date is February '05. Smith Branch Interceptor Phase 3: Waiting to schedule a walk through. Wolf Ranch Lift Station: The wall pours began last week. About a 1/3 of the concrete is in place. We are waiting for the results from the testing lab, if they come back good then we will begin back filling the round up structure with flowable fill. Approximately 7 - 10 days they fill form up for the next wall form. Action: None E. Review of the Sewer System Policy Glenn Dishong Discussion: Dishong introduced Mr. Adams from CDM. Mr. Adams is here to review with us what the scope of work will be, help us put together the new policy that will guide us in the implementation of sewage including alternate sewage systems that has been discussed. Mr. Adams gave a presentation to the board (a hard copy is with the agenda packet). Our project approach will be three tasks. 1. Review City's current wastewater practices a. In the City b. In the ETJ 2. Review the guiding principles a. Promote organized gravity wastewater collection & treatment systems b. Promote low pressure collection systems c. Promote limited septic system 3. Develop recommendations i.e. decision tree model a. Meet with City staff b. Meet with property owners c. Meet with developers d. Review existing policies & procedures used by the City The time line will be about 120 days to complete recommendations. F. Consideration and possible recommendation to award the contract for construction of the Smith Branch Wastewater Improvements Phase IV, to C. C. Carlton Industries, Ltd. and establish a project budget of $1,075,000.00 Tom Benz/Jim Briggs Discussion: Glenn presented Item. Bore instead of open cut. Force main is larger than what Wolf Ranch needs. Base bid builds infrastructure and takes lift station off line. Action: Motion by Gavurnik, seconded by Eason to award the contract to C.C. Carlton Industries, Ltd in the amount of $1,075,000.00. Approved 6-0 (Kostka absent) G. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Kasberg, Patrick and Associates, L.L.P. for professional services related to the design of the West Loop and North Austin Water Line Improvements for $113,900.00. Glenn Dishong/Jim Briggs Discussion: Glenn presented item. This is a combination project for two water lines. The West Loop project includes Mesa Ranch and D.B. Woods this will allow transport of water from the Lake Water Treatment Plant to the southern most portions of the City. The North Austin Water Line project will establish water service to properties across Georgetown High School. At present time some of these properties are on wells. Action:Motion by Smith seconded by Young to amend the contract with Kasberg, Patrick and Associates, L.L.P. in the amount of $113,900.00 Approved 6-0 (Kostka absent) H. Consideration and possible recommendation to approve an amendment to the contract with Kasberg, Patrick and Associates, L.L.P. for professional services related to the 2005 Street Rehabilitation Projects West in the amount of $49,200.00 Mark Miller/Jim Briggs Discussion: Miller presented item. Action: Motion by Eason seconded by Brown to amend the contract with Kasberg, Patrick and Associates, L.L.P. for professional services in the amount of $49,200.00 Approved 6-0 (Kostka absent) I. Consideration and possible recommendation to approve an amendment to the contract with Kasberg, Patrick and Associates, L.L.P. for professional services related to the 2005 Street Rehabilitation Projects East in the amount of $133,650.00 Mark Miller/Jim Briggs Discussion: Miller presented item. This is for roads that were on the list for quarter cent. Q by Eason: What was being done about drainage under the railroad tracks especially around 21st & 22nd Streets? A by Miller: We are trying to work with the Railroad Company, to get them to help in the repairing while the City was working in the same area. The real problem is that the houses are located in the flood plain. The hope is that the work being done in that area would help alleviate flooding problems. Q by Eason: Work being done on College, Ash and all of those streets - does this work include the widening of these streets. A by Miller: The work being done in that area does not include widening. Action: Motion by Eason, seconded by Gavurnik to amend the contract with Kasberg, Patrick and Associates, L.L.P for professional services in the amount of $133,650.00. Approved 6-0 (Kostka absent) J. Consideration and possible recommendation to award the bid for Type A and D Hot Mix Asphalt to RTI Materials for $273,000.00 Mark Miller/Jim Briggs Discussion: Miller presented item. We will be able to lock in this price if we accept this bid. Action: Motion by Smith, seconded by Brown to award bid to RTI Materials for type A & D hot mix in the amount of $273,000.00 Approved 6-0 (Kostka absent) Motion by Young, seconded by Gavurnik to adjourn meeting. Approved 6-0 (Kostka absent) Adjournment The meeting was adjourned at 03:32 PM. Approved : Attest: _______________________ ________________________ Doug Smith Jack Hunnicutt