HomeMy WebLinkAboutMinutes_GUS_12.16.2003
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, December 16, 2003
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
December 16, 2003.
Board Members Present:
Doug Smith, Stanley Bland, John Gavurnik, Kendall Young, Patty Eason
Board Members Absent:
Larry Brown, Jack Hunnicutt
Staff Present:
Jim Briggs, Glenn Dishong, Mike Mayben, Laura Wilkins, Rachel Osgood, Joel Weaver, Joe Lara
Minutes
Regular Meeting
BOARD MOVED TO REGULAR SESSION FIRST AT THIS TIME
EXECUTIVE SESSION TO CONVENE
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a “competitive matter” of
the Energy Services Department as provided under Section 551.086.
REGULAR SESSION CALLED TO ORDER AT 2:01 p.m. by Doug Smith
MOVED TO ITEM "B"
Executive Session Called to order at 2:39 p.m.by Doug Smith
A. Consideration and possible recommendation related to future generation resource plans
for portions of the City of Georgetown load as requested by the Lower Colorado River
Authority (LCRA). Jim Briggs and Michael W. Mayb en
REGULAR AGENDA
Possible Action from Executive Session
B. Discussion and possible action to approve the minutes from the regular Board meeting
held November 18, 2003.
DISCUSSION:
ACTION: Motion by Gavurnik, second by Bland to approve the minutes Approved 4-1
(Eason abstained as she was not on the board at the last meeting. Brown and
Hunnicutt absent)
C. Review of the Construction Progress Report and timelines (including but not limited to
items listed). Joel Weaver
DISCUSSION: Weaver presented the projects. Smith asked about the Lakeway
Wastewater project How much was spent. Answered by Weaver less than had
been budgeted. Ribbon Cutting on LWTP tomorrow at 10:30 a.m. Gavurnik asked
about excess money in CIP. If not used does it go back to Water or to ANY CIP
project. Answered by Briggs that it rolls back into the fund it came from - but must
stay in that fund (i.e., water stays in Water Fund, Streets in Street Fund, etc.)
ACTION: NONE
D. Review and possible recommendation to award contracts to McLean Construction and
Gulf States Protective Coatings, Inc., and to approve the budget for the
Rivery/Georgetown Country Club Irrigation Line and Park Tank Rehabilitation Project
in the amount of $889,094.00. Jim Briggs and Glenn Dishong
DISCUSSION: Dishong explained the project. Handed out bid tab and cover letter
that better explains the bidding and explains how the low bidder was identified.
Question from Young if any other evaluation is done other than just stating that the
lower bidder meets all the requirements of the contract? Dishong and Briggs
clarified that they make certain that the low bidder is capable performing the job
and they also look at price comparison between the low bidder to ensure that the
bids are fairly close to make certain that there are no inconsistencies - but there
is not usually a line by line comparison as they are all bid equally based on unit
price. Question from Smith if it is cheaper to rehab the tank rather than building
a new tank. Answered by Dishong that yes it is much cheaper. Seven bidders
(line and pumps) McLean the lowest bidder. We have worked with them before.
Gulf States lowest bidder on Tank Rehab. RPK recommends both companies.
5% for contingencies - total project budget = $889,094.00. Question from Eason
about why we hire someone to review the bids. Answered by Dishong and Briggs
that the engineer does the project engineering and also verifies the bidders are
qualified and that they are the lowest bidder. Question from Gavurnik about why
one of the bids was $1 million higher that the others. Answered by Weaver and
Briggs - they are not certain. Some bidders have to bid so many jobs per year for
their bonding company.
ACTION: Motion by Gavurnik, second by Bland to recommend awarding bids to McLean
and Gulf States and project budget as presented. Approved 5-0 (Brown and Hunnicutt
absent)
E. Consideration and approval of renewal of the annual Electric Utility Services Agreement
between LCRA and GUS Electric, in an amount not to exceed $50,000.00. Jim Briggs
and Michael W. Mayben
DISCUSSION: Mayben presented the item. Young asked if these are s ervices past the
transformer - answered by Mayben - yes they are replacing the vintage transformers.
Gavurnik asked about the life span of these transformers. Some being replaced were
made in 1958 - if they have problems some of the parts have to be hand made at LCRA.
Smith asked if after this every breaker will be compatible with others. Mayben answered
yes they will be compatible. Young asked if these transformers would be reused or
disposed of. Mayben answered that we reuse some of them and sell some of them to be
refurbished.
ACTION: Motion by Eason, second by Young to approve the agreement. Approved 5-0
(Brown and Hunnicutt absent)
F. Consideration and approval of payment to LCRA for installation and wiring of substation
breaker panels within the LCRA owned substations to allow for integration with
Georgetown Utility Systems Electric Distribution and SCADA System, in the amount
of $70,000.00. Jim Briggs and Michael W. Mayben
DISCUSSION: Mayben explained the item. Young asked if this is a wireless control system.
Answered by Mayben - yes. Link between the two utilities will save time as it is wireless.
Young asked if this could be a part of the competitive process. Mayben answered that LCRA
piece we cannot do much about because there are only certain groups that LCRA will let into
their stations because they own the substations.
ACTION: Motion by Young, second by Gavurnik to approve payment to LCRA for breaker panels
Approved 5-0 (Brown and Hunnicutt absent)
REGULAR SESSION TO ADJOURN TO HOLD EXECUTIVE SESSION
Motion by Young, second by Gavurnik that Item "A" is a Competitive Matter and that the Board
adjourn to Executive Session.
EXECUTIVE SESSION CALLED TO ORDER AT 2:39 p.m. By Doug Smith
Executive Session Discussion on TAPE
Executive Session Adjourned - Reconvene Regular Session
Executive Session Adjourned at 3:57 p.m.
REGULAR SESSION TO RECONVENE
Regular Session Reconvened at 3:59 p.m. by Doug Smith
Action from Executive Session:
Motion by Gavurnik, second by Eason that the City Council elect NOT to cap our electric load
with
the Lower Colorado River Authority and that we work to eliminate or postpone the 1 cent equity
charge in the proposed new generation unit; and authorize the Mayor to submit a letter to the
LCRA
notifying the LCRA that Georgetown wishes to begin renegotiation of the existing wholesale
power
supply contract as soon as possible in 2004. Approved 5-0 (Brown and Hunnicutt absent)
MOTION TO ADJOURN:
Motion by Motion by Young, second by Bland to adjourn the meeting. Approved 5 -0 (Brown and
Hunnicutt absent)
Meeting adjourned at 4:01 p.m.
Adjournment
The meeting was adjourned at 10:30 PM.
Approved : Attest:
_______________________ ________________________
Board Member Name Secretary