HomeMy WebLinkAboutMinutes_GUS_09.16.2003
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, September 16, 2003
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
September 16, 2003.
Board Members Present:
Doug Smith, Ken Evans, Stanley Bland, Kendall Young, John Gavurnik, Jack Hunnicutt
Board Members Absent:
Larry Brown
Staff Present:
Jim Briggs, Mike Stasny, Laura Wilkins, Michael Mayben, Glenn Dishong, John Aldridge, Joe Lara, Joel
Weaver, Terri Calhoun, Mark Miller
Others Present: John Kirby – Council Member, David Patrick – Roming-Parker & Kasberg
Engineering
Minutes
Regular Meeting
Meeting called to order at 2:00 p.m. by Doug Smith
Call to Order at 02:00 PM
REGULAR SESSION:
A. Review and possible approval of the minutes from the regular meeting held August 19, 2003.
Laura Wilkins
DISCUSSION: NONE
ACTION: Motion by Gavurnik second by Evans to approve the minutes. Approved 6-0 (Brown
absent)
B. Review of the Construction Progress Report and timelines (including but not limited to
items listed). Joel Weaver
DISCUSSION: Weaver gave updates on all projects in progress.
ACTION: NONE
C. Consideration and possible recommendation to award the bid for construction of the Shell Road
Realignment and installation of a 16-inch water line. Mark Miller and John Aldridge
DISCUSSION: Miller explained the item and showed the proposed project and the PID area on
an aerial map. Miller explained the award of the bid to go to Chasco. Gave a breakdown of the
expenses for the project. Question from Smith about how much the County paid for the project –
answered by Briggs that they paid $832,500 this money has already been received by the City.
Briggs gave history on the PID and funding agreement between the City and the County.
Gavurnik – asked if the engineer checks to be sure that the low bidder can go to work due to the
number of projects they have going in the area - do they have the resources to manage this
also? Answered by Weaver that yes – the Chasco contractor is ready to go.
ACTION: Motion by Gavurnik, second by Hunnicutt that the Board recommend to the Council
award of the bid from Chasco Contracting. Approved (5-1 Brown absent Young opposed)
Additional discussion prior to the vote: - Young will vote no on this as no documentation is
provided that shows the qualifications of the bidders. Briggs stated that the engineer is required
to confirm that the bidders are qualified. ACTION: Motion by Young, second by Smith that the
criteria and documentation for the engineer’s recommendation be provided in the packets and
presented to the GUS board and that the staff review and confirm that the low bidder is indeed
qualified. Approved 6-0 (Brown absent)
Additional discussion after the vote: Young wants to make certain that we don ’t just take the low
bid – but that the low bidder is also the best qualified. Staff has agreed to provide additional
information as to the qualifications and confirmation of same to the board.
D. Review and possible recommendation to award the bid for Sequoia Trail West Wastewater
Service Installation contract to Lewis Contractors of Georgetown, Texas. Glenn Dishong
and John Aldridge
DISCUSSION: Information provided by Dishong. Recommends that we move forward if
enough of the homeowner’s determine that they will commit to install the taps. Question from
Young about if each homeowner will have a separate stub. Answered by Dishong that in most
cases they will have a separate stub. But, there are a few cases where a stub will be shared –
however all participants will pay the same regardless of whether their stub is separate or shared.
Young asked - Will this project pay for itself? Answered by Dishong that yes it will – the customer
will have to pay impact fees in addition to the tap fee.
ACTION: Motion by Young second by Gavurnik that the board recommend to move forward with
this project – if sufficient interest from the homeowners exists. Approved 6-0 (Brown absent)
E. Review and possible recommendation to award the bid for rehabilitation of manholes to F&L
Concrete Services, of League City, Texas, for the 2003 Manhole Rehabilitation Project.
Glenn Dishong and John Aldridge
DISCUSSION: Project explained by Dishong. Combining several areas of the City to get a better
price. Question from Young if we had an invitation to bid. Answered by Weaver that it was
posted as all projects are but that it was a little different due to requirements of the TCEQ – must
be licensed to do this particular kind of work..
ACTION: Motion by Gavurnik, second by Bland to recommend to Council the award of the bid
from F&L Concrete Services. Approved 6-0 (Brown absent)
F. Review and possible recommendation to award the bid for Golden Oaks and the 8th and Church
wastewater line rehabilitation. Glenn Dishong
and John Aldridge
DISCUSSION: Project explained by Dishong. Briggs asked for the bid tabs as the bids were
opened this morning and the bid tabs were not included in the packets. Dishong handed out the
bid tabs and explained the various projects of this bid. US T low bidder – but did not meet some
qualifications. RPK Engineering recommended the next lowest bidder (Royal Vista). We went
back to the low bidder – and asked for the information to make their bid complete – but the bidder
pulled their bid as they could not provided the necessary info in a timely manner.
ACTION: Motion by Evans, second by Young to recommend to Council award of the bid to Royal
Vista. Approved 6-0 (Brown absent)
REGULAR SESSION TO ADJOURN
EXECUTIVE SESSION TO CONVENE
EXECUTIVE SESSION: Call to Order
Executive Session Called to Order at 3:29 p.m. by Ken Evans
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will
be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a “competitive matter”
of the Energy Services Department as provided under Section 551.086.
G.. Consideration of and possible recommendation to award the annual bid for 2003 -2004 to various
vendors for the Electric System Materials for the City of Georgetown.
Marsha Iwers and Michael W. Mayben DISCUSSION ON TAPE
H. Consideration and possible recommendation to renew the contract, between the City of
Georgetown and Flowers Construction Company, L.P., for electric system maintenance
and construction services.
Michael W. Mayben DISCUSSION ON TAPE
I. Consideration and possible recommendation related to future generation resource plans for
portions of the City of Georgetown load as provided by the Lower Colorado River Authority
(LCRA).
Jim Briggs and Michael W. Mayben DISCUSSION ON TAPE
J. Staff update to the Board related to the LCRA Wholesale Power Supply options for the year
2004-2005.
Jim Briggs and Michael W. Mayben DISCUSSION ON TAPE
EXECUTIVE SESSION TO ADJOURN
Adjourned at 4:38 p.m.
REGULAR SESSION TO RECONVENE
Reconvened at 4:41 p.m.
ACTION FROM EXECUTIVE SESSION:
Board decided to hold a Special Board Meeting at 2:00 p.m. on Tuesday, September 23, 2003. Items
to be discussed will be Power Supply Options for 2004-2005 and LCRA Load Cap Information.
ACTION FROM ITEM G: Recommendation for award of Bid for Electric System Materials Motion by
Evans, second by Gavurnik Approved 6-0 (Brown absent)
ACTION FROM ITEM H: Recommendation to renew the contract with Flowers Construction for
electric system construction and maintenance. Motion by Evans, second by Bland. Approved 6-0
(Brown absent)
Motion to adjourn: Motion by Young, second by Hunnicutt . Approved 6 -0 (Brown absent)
Meeting adjourned at 4:42 p.m.
Adjournment
The meeting was adjourned at 10:30 PM.
Approved : Attest:
_______________________ ________________________
Board Member Name Secretary