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Home My WebLink AboutMinutes_GUS_08.19.2003 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, August 19, 2003 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , August 19, 2003. Board Members Present: Doug Smith, Ken Evans, Larry Brown, Stanley Bland, Kendall Young, John Gavurnik, Jack Hunnicutt Board Members Absent: None (Ken Evans left Executive Session at 3:28 p.m. and did not attend Regular Session) Staff Present: Jim Briggs, Mike Stasny, Barbara Lake, Michael Mayben, Glenn Dishong, John Aldridge, Paul Brandenburg, Rachel Osgood, Joel Weaver. Others Present: Ercel Brashear Allen Woelke – Camp, Dresser & McKee David Patrick – Roming, Parker and Kasberg, L.L.P. John Simcik – Roming, Parker and Kasberg, L.L.P. David Collingworth – BRA Jim Clarno – LCRA Rebecca Robbins – Williamson County Sun Minutes Regular Meeting Meeting called to order at 2:00 p.m. by Doug Smith EXECUTIVE SESSION: In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.072 Deliberations about Real Property The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or to take action on a "deliberation on real property" of the Water Services Department as provided under Section 551.072. A. Mankins Branch Plant Site Purchase. Jim Briggs DISCUSSION: Discussion not taped. Motion to recommend that Council consider purchase of this site. ACTION (TAKEN IN REGULAR SESSION): Motion by Gavurnik, second by Hunnicutt to recommend that council consider an interlocal agreement with GISD regarding the purchase of real estate for a wastewater treatment plant. Approved 6-0 (Evans absent for this vote) Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. B. LCRA Wholesale Power Supply Load Cap. Jim Briggs and Michael W. Mayben DISCUSSION: On Tape for Executive Session. ACTION: NONE Smith suggested that this issue be tabled for now and schedule for further discussions in the next two meetings of the GUS Board. C. Consideration and possible recommendation for extension of the contract, between McCord Engineering and Georgetown Utility Systems, to provide engineering services related to the planning, design, and review of the City's electric system improvements, system construction, system expansion (due to development), and system mapping. Michael W. Mayben and Jim Briggs DISCUSSION: On Tape for Executive Session. ACTION (TAKEN IN REGULAR SESSION): Motion by Bland , second by Brown recommendation for an extension of a contract between the City and McCord Engineering to provide engineering service related to the planning, design, and review of the City's electric system improvements, system construction, system expansion (due to development), and system mapping. Approved 6-0 (Evans absent for Regular Session) Executive Session to adjourn EXECUTIVE SESSION ADJOURNED AT 3:35 p.m. Regular Session to convene REGULAR SESSION: REGULAR SESSION CALLED TO ORDER AT 3:38 p.m. by Doug Smith. D. Review and possible approval of the minutes from the regular meeting held July 15, 2003. Laura Wilkins DISCUSSION: None ACTION: Motion by Gavurnik, second by Brown to approve minutes as presented. Approved 6-0 (Evans absent for Regular Session) E. Review of the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver DISCUSSION: Joel Weaver gave presentation of current CIP and details on the projects. Cedar Breaks Water Line project is waiting on the bridge. The bridge needs beams replaced. There is a structural problem and they are assessing the problems now. The City can ’t place and load the water line until they get the bridge issues taken care of. Probably will be done October or later. Weaver said he would keep them up to date on that project. On the Country Club/Rivery project the road is now open. The contractor is addressing the punch list now. Doug Smith asked about delays in opening Country Club Road. Joel explained about traffic signal light delays and an easement and other issues that delayed it. The Lake Plant Expansion is progressing and the remainder left to be done is equipment and electrical. Lakeway wastewater project is on schedule. 7th and 8th Street Rehab is down to the final course of paving. Explained about water line replacement and delay. Paving will be done this weekend. Jack Hunnicutt ask ed about Hutto Road and what was going on with the project. Joel explained that the road was surfaced temporarily after milling, so they can construct curb and gutter. Larry Brown asked about bronze plaques that have old street names downtown on the square. Jim Briggs explained. ACTION: No action. F. Review and possible recommendation to the bid for the Berry Creek Wastewater Treatment Plant Expansion. Glenn Dishong DISCUSSION: Presentation by Glenn Dishong. Low bid was Cunningham Constructors. At later date there may be a lift station as a separate item. Dishong wanted them to be aware of that. Gavurnik asked about contingencies. Dishong stated that the amount in the contingency will not cover the lift station that it would be a separate item at a later date. Kendall asked about cost of lift station. Glenn did not have exact figures. Jim explained about contingencies. Bland asked about necessity of lift station to utilize operation of the plant. Dishong explained and about the old lift station. Gavurnik asked about time of construction. Allen Woelke answered question. One year. Complete in Sept. or October. Kendall asked about qualifications of the bidder. Kendall asked about documenting qualifications of bidder/contractor. Jim exp lained that engineering firm does that in a letter to the City as a standard process. ACTION: Motion by Gavurnik, second by Kendall Young to recommend to council that they award the bid for the construction of the Berry Creek Wastewater Treatment Expansion to Cunningham Constructors and Associates . Approved 6-0 (Evans absent for Regular Session) G. Review and possible recommendation to award the bid for the Jennings Branch Elevated Storage Tank Construction. Glenn Dishong DISCUSSION: Glenn Dishong gave presentation on recommendation of construction of the storage tank. There were three bidders. Lowest bid was Caldwell Tank, but they didn’t meet the design criteria. Gavurnik brought up difference in numbers. Bidding and difference in the bids was explained by Allen Woelke. Larry Brown recommended, through his company’s experience with Landmark that they are a good company. ACTION: Motion by Gavurnik, second by Larry Brown to recommend to council to award the contract to Landmark Structures of Fort Worth, Texas for the Jennings Branch Elevated Storage Tank and to approve the slight increase in the budget to an increase of 1,290,000.00. Approved 6-0 (Evans absent for Regular Session) H. Review and possible recommendation to amend the General Services Agreement between the City of Georgetown and Roming, Parker, and Kasberg, LLC (RPK) for engineering services related to the design of the Rivery/Georgetown Country Club reuse irrigation line. Glenn Dishong DISCUSSION: Dishong gave explanation of the irrigation line and engineering requirements. In addition to the line, the project has RPK doing design work to put old tank back into service. Line will run from San Gabriel Park under the interstate to the Rivery and then Georgetown Country Club. Doug Smith asked if the City had firmed up the contract with Country Club. Glenn answered, yes. Explained about dates and fees. Discussed budget and costs of project. ACTION: Motion by Brown, second by Bland to recommend the amendment for engineering services for the design of the Rivery/Georgetown Country Club irrigation line. Approved 6 -0 (Evans absent for Regular Session) I. Review and possible recommendation of the Construction Specifications and Standards. John Gavurnik DISCUSSION: Pulled from session by John Gavurnik. ACTION: None ADJOURNMENT: Motion by Bland, second by Gavurnik to adjourn the meeting. Approved 6-0 (Evans absent for Regular Session) Meeting adjourned at 4:05 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved : Attest: _______________________ ________________________ Board Member Name Secretary