HomeMy WebLinkAboutMinutes_GUS_06.17.2003
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, June 17, 2003
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , June
17, 2003.
Board Members Present:
John Gavurnik, Stanley Bland, Kendall Young, Larry Brown
Board Members Absent:
Ken Evans, Jack Hunnicutt, Doug Smith
Staff Present:
Paul Brandenburg, Glenn Dishong, Mark Miller, Joe Lara, Leticia Zavala, Terri Calhoun, Joel Weaver,
Mike Stasny, Laura Wilkins, David Munk
Others Present: David Patrick – Roming, Parker & Kasberg, Engineering;
Minutes
Regular Meeting
Meeting called to order at 2:09 P.M. by John Gavurnik
Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the President, a Board Member,
the Assistant City Manager or legal counsel for any purpose
authorized by the Open Meetings Act, Texas Government Code Chapter
551
REGULAR SESSION:
A. Consideration and possible action to approve the minutes from the meeting held May 20, 2003.
DISCUSSION: NONE
ACTION: Motion by Young, second by Bland, - Approved 4-0 (Hunnicutt, Evans and Smith
absent)
B. Board review and possible recommendation for award of the contract for the Lakeway
Wastewater
Rehabilitation project.
DISCUSSION: Item presented by Joel Weaver. Staff recommends award of bid (and Add
Alternates) to Lewis Construction for the construction of this project. Question from Young if
alternate bids are always awarded to the main contractor – or can you award to someone else?
Answered by Weaver that could award alternates to any of the other bidders – however, this
contractor will be awarded both alternates as they are a reliable contractor. We end up with more
satisfied customers and this is much better for the City in the long run. Gavurnik asked if we ever
award alternates to other contractors? Answered by Weaver - If you just award one piece
sometimes the base bid is not a good price if the alternates are not awarded also. Never has
seen them awarded separate – but it is possible. Dishong stated that “add alternate” indicates
added to base bid – so the prices are all related to the pieces being awarded together. Bland
asked if it is strange to have such a wide range of prices? Answered by Weaver that yes we do
see that. Chasco bid well on the line work but was very high on the asphalt work. Sometimes the
contractor will subcontract pieces that other contractors perform in-house – this affects prices bid.
The engineer is responsible to review the bids and check the contractor ’s references.
ACTION: Motion by Brown, second by Bland, that the Board recommend to Council that the bid
and add alternates be awarded to Lewis Construction, Inc. Approved 4-0 (Hunnicutt, Evans and
Smith absent)
C. Board review and possible recommendation for award of the contract for the 7th and 8th Street
Rehabilitation project (from Main Street to Austin Avenue).
DISCUSSION: Item explained by Weaver. Only two bidders on this project as the work will all be
done from 7:00 p.m. to 6:00 a.m. (nights) in order to have less impact on the business owners
downtown. Question from Gavurnik about why nothing in the bid for the testing. Answered by
Weaver that the City will pay for tests (if we pass them) if not then the contractor pays. The City
chooses the testing company.
ACTION: Motion by Bland, second by Young, that the Board recommend award of the bid to
H.Deck Construction for rehabilitation of 7th and 8th Street. Approved 4 -0 (Hunnicutt, Evans
and Smith absent)
D. Project review and updates: (including but not limited to items listed).
DISCUSSION: NONE Projects’ status explained by Weaver. Dishong handed out a map of
proposed WW CCN for Liberty Hill. Williamson County WW Study is under way. Liberty Hill is
submitting CCN amendment – no major problems yet – they will notify us when they file their
application for amendment. NO action required by the board at this time – this is just an FYI
Update.
Gavurnik – regarding construction standards – meeting was held. City and Gavrunik engineers
working together to resolve in the best manner for all involved. Per Gavurnik – this is the shortest
and most efficiently run meeting the Board has had. No other business
ACTION: NONE
MOTION TO ADJOURN Motion by Brown, second by Bland, to adjourn the meeting. Meeting
adjourned at 2:38 p.m.
Adjournment
The meeting was adjourned at 10:30 PM.
Approved : Attest:
_______________________ ________________________
Board Member Name Secretary