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The City Council of the City of Georgetown, Texas, met in regular session on the above date
with Mayor Leo Wood presiding.
Council present:
George Arroyos
Lee Bain
Charles "Ross" Burson
Shelley Pierre Davis
Susan Hoyt
Ferd Tonn
Dick Vincent
Sta Present:
Bob Hart, City Manager
Marianne Banks, City Attorney
Murray Blackman, Asst. to City Manager
Ed Barry, Dir. of Development Services
Hartley Sappington, Dir. of Community Services
Jim Briggs, Dir. of COU
Anthony Lincoln, Acting Dir. of Fire Services
Travis McClain, Airport Manager
Dave Hall, Building Official
Clyde von Rosenberg, Chief Planner
Hildy Kingma, Chief Planner
Policy Development/Review Workshop - Call to order at 5:00 p.m.
A Report on NLC Mid -Year Conference -- George Arroyos, Lee Bain, Shelley Davis
Susan Hoyt, and Ferd Tonn
Point 1 by Hoyt - Hoyt wanted to start interviewing applicants wishing to serve on city boards
and commissions. She referred to city of Bedford Hills as an example. She suggested
scheduling 15 minute interviews. Mayor suggested we might want a City Council committee to
initially go through the applications to choose applicants for interviewing.
Point 2 by Hoyt - Hoyt brought up the idea of a Senior Citizen Committee. Bain said we may
end up having committees for everything. Council discussed maybe having a more general
City Council Agenda/April 8. 1997
Page 1 of 10 Pages
advisory committee. Bain asked what would the purpose of a Senior Citizen or even a Citizen
Advisory Committee would be. Mayor raised the issue about whether or not Council would use
the committees advice all the time. Bain said he liked the idea of input, of getting more
feedback. Vincent said Council needed to do more advertising of workshops, town hall
meetings, etc. Mayor said a lot of our projects already come from advisory boards and
committees.
Point 3 by Davis - Davis discussed connecting electronically with citizenry. He discussed the
need to communicate with constituents, especially with minority neighborhoods. Davis said he
wants to do a newsletter for his community. One example of how the newsletter could be like is
a one page letter that's very focused - like Notes and Thoughts. Another means of
communication is through the Internet - having the City go on-line. Yet another idea included
the use of Kiosks - to deal with events going on, new issues, etc. We might have a kiosk outside
the City Hall or at shopping centers. Bain mentioned he's working on a report for his district,
too. Davis said he wants his letter directed to his district and will include announcing public
hearings or other items that may directly effect them such as park issues and other vital issues.
Mayor suggested we might hire a high school student, or boy scout, to deliver the letter to the
stops within the district. Davis said he was hoping for a monthly letter while Bain was thinking
more about a quarterly report.
Point 4 by Lee Bain - Bain discussed anticipatory leadership which focused on trends. He used
the military base closures as an example where had leaders anticipated the closures, they could
have avoided a lot of problems. This leadership style involves being more broad-minded and
more visionary. Sometimes it means taking the time to brain storm.
Point 5 by Ferd Tonn - Tonn spoke on maximizing Council's effectiveness. He began with the
mission statement and went through various challenges in our ever changing environment. He
talked about condensing mission statement down to one line so that everyone can remember it.
He discussed the importance of training. Finally, he mentioned that the workshop he attended
offered some great ideas on how to survey our customers.
Davis, on behalf of all, commended Sheree Rabe's performance at the conference.
B Answer questions on Statutory Consent Agenda Items listed specifically below under the
Regular Session that will begin no sooner than 7:00 p.m. (For questions only, no action
to be taken until Regular Session)
Talked about pulling item I because the minutes have not been completed. Lee asked questions
about R and S. Kingma explained that by June, Council will not have to approve Final Plats.
Kingma talked a little about the number of lots per entrance/exit to subdivisions. Lee asked
about normal signage. Kingma said local and collector streets almost always have stop signs
City Council Agenda/April &, 1997
Page 2 of 10 Pages
but other streets may need to be discussed. Hoyt said she's still trying to get a stop sign at the
Junior High School.
Council briefly discussed the Southwestern University item.
Lee also asked about item W and Hart explained the need for the improvements. The
development agreement, if approved, would help secure some of the business deals pending on
the improvements. Hart discussed the letter of credit being required for the streets
improvements. Hart noted that the letter of credit was probably the only out -of -the -ordinary
thing in the agreement.
Regular Session
Mayor called the meeting to order and convened to Executive Session at 6:22 pm., saying he was
very pleased to have our city attorney back with us.
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session that follows.
C Sec.551.071 consultation with attorney
D Sec.551.072 deliberation on real property
E Sec.551.075 conference with employee
Regular Session
—b
The mayor reconvened the regular session at 7:10 pm.
There was no action item from executive session.
F Mayor, Council, City Manager, and staff comments and reports
a Proclamation for Public Health Week - Darlene Lacy received a proclamation.
Mayor read the proclamation and thanked Lacy for her group's outstanding work.
Darlene thanked the City for the recognition. Lacy stressed how important the
health district is to the county and the city. She read some workload indicators
and acknowledged Daren Wilson and her staff for their outstanding work.
® Clean Cities 2000 Banquet - April 29 at 6:45 pm - Hart asked Council to confirm
their attendance by April 22.
Hart reminded
Council
of the Great American Trash off,
which will be held
Saturday at St.
Helen's
at 8:30 am to pick up trash along
29.
Budget Retreat - May 29 at 5:00 PM
- May 30 from 8:00 AM to 6:00 PM
- May 31 from 8:00 AM to 2:00 PM (Vision Quest)
City Council Agenda/April 8, 1997
Page 3 of 10 Pages
G Citizens wishing to address the Council
Virginia Stevens of 3204 Sanaloma Drive spoke about the offensiveness of the new Joy's
billboard located on IH35. She stated her concern about the billboard's affect on Georgetown's
family oriented image, its children and travelers coming from the North. She asked if there was
an ordinance that addressed billboard standards. She also presented a petition of people who
object to the sign.
Ralph Andersen of 112 Village Drive, President of Village of Riverbend Homeowners
Association described the size and nature of Riverbend and asked for a fee waiver for his
subdivision. Don Parker, the owner of a small lot, deeded a small portion of land for a park to
the homeowners' association. He said to get water to the park would cost the association $800.
Andersen said the association would maintain the park but asked the Council to waive the
connection fee. Mayor said that Council would consider the item if a Councilmember would
endorse the it.
James Brown suggested that Council packets be put in the Library on time. He also requested
that if an item to be put on the dais why don't we put the item out on the table for the public. He
suggested using less government jargon and that Council workshops be called Council and
Citizen workshops.
H Action on Executive Session Items
Statutory Consent Regular Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may
act on with one single vote. A Councilmember may pull any item from the Consent Agenda in
order that the Council discuss and act upon it individually as part of the Regular Agenda. Please
note that the following items may be discussed with no action taken during the Workshop
at 5:00 p.m.
I Consider approving the minutes for the regular meeting of Tuesday, March 25, 1997 --
Sandra Lee
This item was pulled because these minutes were not completed in time for the meeting.
J Consider a resolution authorizing the submission of a HOME Program application to the
Texas Department of Housing and Community Affairs HOME Funds -- Hartley
Sappington
K Consider adoption of City of Georgetown Home Buyer Assistance Program Guidelines
for submission with Home Program application to the Texas Department of Housing and
Community Affairs -- Hartley Sappington
City Council Agenda/April 8; 1997
Page 4 of 10 Pages
L Consider a resolution authorizing the submission of a Texas Community Development
Program Application to the Texas Department of Housing and Community Affairs for
Community Development Funds -- Hartley Sappington
M Consider a resolution authorizing the Mayor to execute an Airport Fuel Concession Lease
with Adyl Aviation, Inc. contingent upon the execution of a ground lease between the
City of Georgetown and Adyl Aviation, Inc. related to the Hanger A site -- Hartley
Sappington and Travis McClain
N Consideration of a resolution authorizing the Release of a Special Assessment Lien
against property currently owned by Abel L. Zavala, Christopher Zavala and Leo Zavala
-- Marianne Banks
O Consideration of a resolution to authorize a License to Encroach into the thirty (30) foot
wide Drainage Easement located along the rear property line of Lot 7, Block M,
Stonehedge Subdivision, Section Two, known as 202 Belmont Drive -- Ed Barry and
Hildy Kingma
P Consideration of a resolution to authorize a License to Encroach into the thirty (30) foot
wide Public Utility Easement extending along the north side of Riveroaks Resubdivision,
Section Two, Lots 6 and 7, and the south side of Lot 8, located at 800 South IH -35 -- Ed
Barry and Hildy Kingma
Q Consideration of a resolution to authorize a License to Encroach over the twenty (20)
foot wide Public Utility Easement extending through the center of Lot 6, Riveroaks
Resubdivision, Section Two, located at 800 South IH -35 -- -- Ed Barry and Hildy
Kingma
R Consideration of a Final Plat of a 7.91 acre tract situated in the David Wright Survey, to
be known as River Bend V. Phase III, located on Booty's Crossing Road -- Ed Barry and
Hildy Kingma
S Consideration of a Final Plat of a 5.58 acre tract situated in the David Wright Survey, to
be known as A Planned Unit Development of Village II of River Bend, located at Kathy
Lane and Melissa Court -- Ed Barry and Hildy Kingma
T Consideration of Detailed Development Plan of A Planned Unit Development of Sun
City Georgetown, Phase 1, Neighborhood One, Tract X and Neighborhood Seven, Tract
H. Block 5, to be known as Fire/EMS and City Services Complex at Sun City
Georgetown, located at 5 Texas Drive, with Variances to the Subdivision Regulations --
Ed Barry and Hildy Kingma
City Council Agenda/April 8, 1997
Page 5 of 10 Pages
U Consideration of a Preliminary Plat of 44.20 acres in the Antonio Flores Survey, to be
known as Crystal Knoll Terrace, Units Three, Four and Five; with Variances to the
Subdivision Regulations, located on Jefferson Drive and CRI 52 -- Ed Barry and Hildy
Kingma
V Consideration of a request to extend approval for an administrative modification to the
site plan for Southwestern University -- Ed Barry and Dave Hall
W Consider authorizing the Mayor to execute a development agreement between the City of
Georgetown and the Westinghouse Road Joint Venture relating to Park Central One,
Section Two, located at CR 116 and Westinghouse Road -- Marianne Banks
X Consider approval of an easement to Scott and Marie Pope for access to their property
through the Pecan Branch Wastewater Treatment Plant site on Highway 971 -- Jim
Briggs
Y Consider approval and authorization to purchase 0.175 acres of property from David L.
And Jacquelyn F. Rogers, for appropriation of right-of-way property along Airport Road,
in the amount of $10,000 -- Jim Briggs
Bain asked for an explanation of this item. Jim Briggs explained that this is necessary because
of an irrigation return line. Right of way was never dedicated when the state built the road.
Getting the right of way issue resolved was also needed to proceed with the reconstruction of
Airport Road.
Tann motioned, seconded by Bain. Consent passed 7-0 unanimous.
Legislative Regular Agenda
Z Second Reading of an ordinance defining the structure of the Fire Services Division --
Anthony Lincoln.
Lincoln read the ordinance caption. Davis motioned, seconded by Hoyt. Passed 7-0 unanimous.
AA First Reading of an Ordinance to Rezone 5.38 acres, including a 0.43 acre tract out of
an un -numbered lot in the Nolen Addition, an addition out of Outlot 10, Division B of
the City of Georgetown, and a 4.95 acre tract out of Outlot 8, Division B of the City of
Georgetown, from RS, Residential Single Family to RP, Residential Planned, or any
more restrictive district, Located on East 19th Street and Vine Street -- Ed Barry and
Hildy Kingma
Mayor read the letter from Lyda pulling the item until the April 22 meeting. Lyda withdrew his
withdrawal request because Arroyos was present. Kingma recapped the neighborhood meeting
and noted that she felt the neighborhood left with mixed feelings. Kingma read the ordinance's
caption.
City Council Agenda/April 8; 1997
Page 6 of 10 Pages
Tonn says he has already heard how the community feels and called for an immediate vote by-
passing citizens' comments. The Mayor asked for comments from Council. Bain explained that
two votes would kill the rezoning and that he would vote for the rezoning because he does not
want to give the development community the impression that the Council was against new ideas
and insightful thinking which better our community. Bain expressed hopes that if the rezoning
is denied, this does not foster the idea that we are a "closed -minded" Council. He said the
neighborhood may get what it wants but the Council need to keep the "big" picture in mind.
Vincent said he also supported new ideas but he thought this project was not the best
development for this particular neighborhood. Hoyt said that a PUD of this type did not need to
be dropped in an existing neighborhood like this and that the neighborhood was against it.
Arroyos said this was one of those difficult issues where Council strives to act in the best interest
of the entire community. He said that from an ownership perspective, in -fill development is
very important and does improve neighborhoods; but in this particular situation, the
neighborhood is well established and this PUD may be detrimental to it. He reiterated his
support for in -fill development. Davis echoed Bain's idea that Georgetown wants smart growth,
however, developers needed to understand the neighborhood.
Bain added that neighborhood opposition usually occurs when the matter is not discussed with
the neighborhood first. Situations like this, that do have neighborhood support, usually occur
when the developer talks to the neighborhood first and modifies plans to accommodate the
neighbors' concerns. Bain recommended, to developers, securing neighborhood buy -in up front.
Ms. Green, a neighborhood resident, said she appreciated the Council's anticipated decision. She
appreciated the Councilmembers' understanding for the neighborhood's concerns and of the
impacts on the community. She said she appreciated Lyda's efforts and hard work but that this
particular project just did not blend in with the area. She expressed hope that Lyda would keep
the concerns of the neighborhood in mind as he proceeds with his next proposal. All other
neighborhood residents that had signed up to speak declined to speak
Clark Lyda said the Council asked him to visit with the neighborhood and he did. He said, from
a personal standpoint, single member districts cause problems like this. He said that the
proposed development was far better than the one he would build later this year, if the rezoning
did not pass. He said that should Council turn the item down, Council would be sending a bad
message. He said he hoped the message would not be as clear to every one else as it was to him.
Jay Hargrave from Austin said Lyda's statements embodied most of his feelings. He said the
issue of RP vs. RS zoning had become the issue and unfortunately it should not have been. The
RP zoning is designed to allow for flexibility. He ended by saying that for a project this size,
they had spent far too much time especially for this result.
City Council Agenda/April 8, 1997
Page 7 of 10 Pages
Tonn motioned to deny the rezoning, seconded by Hoyt. The motion passed 6-1. Bain voted
against denying the rezoning. The outcome of the vote eliminated the need to consider items
BB and CC.
BB Consideration of a Preliminary Plat of 5.38 acres, including a 0.43 acre tract out of an
unnumbered lot in the Nolen Addition, an addition out of Outlot 10, Division B of the
City of Georgetown, and a 495 acre tract out of Outlot 8, Division B of the City of
Georgetown, to be known as a Planned Unit Development of East 19th Street at Hutto
Road, located on East 19th Street and Vine Street -- Hildy Kingma and Ed Barry
CC Consideration of a Detailed Development Plan of 5.38 acres, including a 0.43 acre tract
out of an unnumbered lot in the Nolen Addition, an addition out of Outlot 10, Division B
of the City of Georgetown, and a 4.95 acre tract out of Outlot 8, Division B of the City of
Georgetown, to be known as a Planned Unit Development of East 19th Street at Hutto
Road, located on East 19th Street and Vine Street -- Hildy Kingma and Ed Barry
DD Consideration of a Detailed Development Plan of a 96 acre tract in the Frances A.
Hudson Survey, to be known as Windmill Hill, and Variances to the Subdivision
Regulations, located at 61455 Westinghouse Road -- Ed Barry and Hildy Kingma
Kingma said the City had not had enough time to resolve the utility issues. To complete the
utility study would take 6 to 8 months she said.
Hoyt noted that she would feel more comfortable deferring the vote until she had the utility
study. Burson agreed with Hoyt. Bain reminded them that the DDP said the City would provide
the development with water and wastewater so to approve the DDP would be to get ahead of the
study. Vincent said he would also like more information. Tonn said we needed to make a good
decision and we cannot do that until we get more information. Hart said Council may want to
defer the item until October or the study is done, which ever is first.
Kingma offered to send out notices to residents about the when the item would be up for vote
again. Hart said staff would get the news out.
Susan Heidelman, a resident near the proposed development, said she would like to see owner
occupied property instead of leased property. Margaret Green deferred speaking but asked that
someone notify the opposing residents about when the item would be discussed again. Ms. Nash
also deferred speaking. Jerry Anderson talked about some of the hardships that this development
would bring.
Terry Irion, representing the applicant, said he and his client were before this Council 3 months
ago and again 1 month ago. He said he had had long discussions with Ed Barry. According to
him, this project complied with the Century Plan. Irion said he had received every indication
City Council Agenda/April 8, 1997
Page 8 of 10 Pages
and in fact were encouraged to proceed. His client had spent over $3,000 in non-refundables
already on the project. Sewer capacity, he reiterated, was not really the issue. He alleged that
the proposed utility study was really an indefinite moratorium. The Convention Center was not
even a project yet. He offered his client's engineers to help out with the study and said that even
if they could not get city sewer services, his client had other sewer options. He reminded the
Council that the process that it was going through was not a discretionary process. Since last
month, his client had cleared up all the details according to the ordinance and met all
construction requirements. He said his client had cooperated in every way and that they
intended to build this project. Irion reminded the Council that their authority was limited in the
ETJ. If there was a part of his project that conflicted with city ordinance, he wanted to be
notified so he and his client could address the issue.
Marianne Banks said City Council did not have enough information and by approving this DDP
they would be committing to sewer capacity.
Applicant said he was happy to have the DDP approved subject to non -commitment to utility
capacity.
Motioned by Hoyt to defer this item until the first October meeting or until the utility study is
done which ever comes first; seconded by Vincent. Passed unanimously 7-0.
E.E. Consideration of a collector street network for the Reserve of Berry Creek, an approved
Concept Plan consisting of a 182 acre tract in the William Roberts Survey, located at the
ends of Champions Drive and Luna Trail -- Ed Barry and Hildy Kingma
Kingma reviewed the consideration of the street network. She said the applicant had met with
people in the neighborhood and now had two options - A and B.
Glenda Hunt, lot 73 of Logan Ranch Road, mentioned two or three things especially from the
neighborhood meeting minutes. She said everyone asked for the road to go into the original
easements between lots 74 and 75. She noted that Mr. Briggs had said, at the last meeting, that
the utility easements never were purchased only for a road. At the neighborhood meetings
everyone wanted the roads to go into the existing or original easement and hopes Council votes
for this to protect her huge investments.
David Still, of Logan Ranch, said that the one thing consistent in all the meetings was that the
existing easements should be used.
Mary Pepper, a resident, thanked Bob Wunch for meeting with them and for the Council's time
and then said she never imaged the pipes across her yard would become a road.
City Council Agenda/April 8, 1997
Page 9 of 10 Pages
Fred List, of Logan Road, thanked the Mayor and Council for allowing Bob Munch to meet with
them. He said that all affected property owners agreed that they purchased the lots knowing
there might be a road. He said he hopes Council's vote reflects this.
Bain asked if we had had any input from the schools? Hart said he talked to Gunn. Hart said he
had been meeting with them about the Shell Ranch school and about picking up another 15 acres
for them in this general area.
Wunch
said he would put
up a hedge to protect Ms.
Hunt's yard. Bain said the problem may
become
worse
because of
where
Shell
Bain by saying
that
Ranch
Road
comes in.
Bain said
the curly
q route was a disaster.
Pepper
said the Shell Road curve
does not meet
standards.
Vincent
supported
Bain by saying
that
alternative B has a severe
turn.
Some neighbors asks that if the road does go in, can they ask that the road have the same
standards as other roads around it such as lighting, underground utilities, etc. Bob Wunch
agreed he would work with city to do what he could.
Motioned by Bain to approve alternate A; seconded by Arroyos -- The motion passed 6-1 with
Vincent opposed.
FF Consider the waiving of fees for GISD, including plan review fees for the new GHS field
house, GHS field house renovations, and the new auto technology facility at GHS -- Ed
Barry and Dave Hall
Dave Hall gave an overview of the fee waiver request. Hart said that in the past we have waived
a portion of the fees. He said he put it on the agenda to get direction to see if this counts toward
Power Computing's contract. Tonn said that this was his understanding. Mayor echoed Tonn's
reasons. Mayor recommends that we honor that agreement. Hart said he told Gunn he would
know by the meeting if the permits would be waived or waived and credited toward PC
Agreement.
Motioned by Tonn, seconded by Hoyt. Motion passed unanimously.
GG Evaluation of meeting process
This item was not discussed.
The Mayor adjourned the meeting at 8:53 pm.
City Council Agenda/April 8, 1997
Page 10 of 10 Pages