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Home My WebLink AboutMIN 05.13.1997 CC-W&RAIR �;.NAWKNrM The City Council of the City of GeorZD getown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: Lee Bain Charles "Ross" Burson Shelley Pierre Davis Susan Hoyt Ferd Tonn Shorty Valdez Staff Present: Bob Hart, City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Susan Morgan, Dir.of Finance & Admin. Jim Briggs, Dir.of Community Owned Utilities Teresa Hersh, Dir.of Emp.& Organizational Svcs. Elizabeth Gray, Dir.of Information Services Ed Barry, Dir.of Development Services Council Absent: Charlie Barton Murray Blackman, Asst. to City Mgr. Terry Jones, Purchasing Agent Don Rundell, City Engineer Policy Development/Review Workshop - Called to order at 5:15 p.m. A Governance discussion regarding solid waste issues -- Bob Hart, Susan Morgan, and Murray Blackman Hart and Morgan led the Council through a "6 -Hat Discussion" of the Solid Waste Issues for Georgetown. The question for discussion was: Should we negotiate with Longhorn to extend their contract for three years? The Councilmembers voiced their concerns with the current service and made suggestions regarding the extension of the current contract. B Answer questions on Statutory Consent Agenda Items listed specifically below under the Regular Session that will begin no sooner than 7:00 p.m. (For questions only, no action to be taken until Regular Session) Various items were discussed briefly and it was determined that Items V and W would be pulled from the Consent Agenda for discussion and voting during the Regular Agenda. City Council Meeting MinuteslMay 13, 1997 Page 1 of 6 Pages Regular Session - to convene Executive Session Executive Session C Sec.551.071 consultation with attorney D Sec.551.072 deliberation on real property E Sec.551.075 conference with employee Regular Session - reconvened at 7:22 p.m. BFI was very interested in F Election of Mayor Pro Tem -- Sandra Lee Motion by Hoyt, second by Davis to elect Ferd Tonn as Mayor Pro Tem G Swearing in of Mayor Pro Tem -- Sandra Lee Tonn was sworn in by Lee. H Mayor, Council, City Manager, and staff comments and reports There were no comments. I Citizens wishing to address the Council Approved 6-0. Ed Steiner, 409 W. 3rd Street, told Council he had an incident that he was going to talk about for a young lady, but she had not come to the Council Meeting, so he wasn't going to bring it up at this meeting. He spoke to Council about a drunk driver and loud music in the park, saying that it seems there is no police patrol since the drug problem has been handled. He told Council he would like a different route through Blue Hole Park. Paul Hindelang, President of the Georgetown Chamber of Commerce, thanked the City for their support of the May Fair on May 3 and 4, particularly noting employees of the Parks and Recreation and Community Owned Utilities Divisions, and other employees from various departments in the City. Jack Clement, representing BFI, told Council that BFI was very interested in participating in bidding for the City's contract for solid waste disposal. J Action on Executive Session Items There was no action taken on Executive Session items. City Council Meeting N inutes/May 13, 1997 Page 2 of 6 Pages Statutory Consent Regular Agenda K Consideration of approving the minutes for the regular meetings of Tuesday, April 8, 1997, and April 22, 1997 -- Sandra Lee Tonn asked that the April 8 Minutes be corrected to show that he wanted to reduce the Mission Statement to one sentence, not to one minute. L Consideration of an award of semi-annual bid for hot mix asphalt to Austin Bridge and Road in the estimated amount of $87,500.00 -- Terry Jones and Jim Briggs M Consideration of approval of a bid award to Ross Construction Company, Inc. of Austin to construct the Lakeway Drive Street and Drainage Improvement Project in the amount of $733,507.20 -- Jim Briggs N Consideration of approval of an agreement for Financial Advisory Services with First Southwest Company -- Susan Morgan O Consideration of approval of a Letter of Understanding with Davis, Kinard & Co., P.C. to perform the independent audit of City accounts for fiscal year ended September 30, 1997 -- Susan Morgan and Bob Hart P Consideration of acceptance of the City's Investment Report for Quarter Ended March 31, 1997 -- Micki Rundell and Susan Morgan Q Consideration of approval to pay for professional services provided by the Linda Goldzimer Consulting Group -- Teresa Hersh R Consideration of approval to pay for professional services provided by Jean Knight & Associates -- Teresa Hersh S Consideration of a resolution to authorize a License to Encroach into the seven and one half (7 1/2) foot wide drainage easement located along the east property line of Lot 15, Block F. Parkview Estates, Section 1, known as 108 Parque Cove -- Hildy Kingma and Ed Barry T Consideration of a resolution to authorizing the City Attorney to issue a quit claim deed to be filed abandoning the platted public utility easement extending across Lot A, Copeland Subdivision, located at 116 Blue Quail Drive -- Hildy Kingma and Ed Barry U Consideration of a Preliminary Plat of a 26.716 acre tract in the Nicholas Porter Survey, to be known as San. Gabriel Village, Section Two, located east of IH35 and between the City Council Meeting Minutes/May 13, 1.997 Page 3 of 6 Pages North and South San Gabriel Rivers, with Variances to the Subdivision Regulations -- Hildy Kingma and Ed Barry V Consideration of authorizing the Mayor to execute a development agreement concerning Devonshire Farms Commercial, Section One -- Hildy Kingma and Ed Barry Pulled by Bain. (See Regular Agenda) W Consideration of authorizing the Mayor to execute a development agreement concerning the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One C Hildy Kingma and Ed Barry Pulled by Bain. (See Regular Agenda) X Consideration of a Concept Plan of 73.153 acres in the John Berry Survey to be known as John Berry Commercial -Industrial Park, located on the I1435 north frontage road south of Berry Creek -- Hildy Kingma and Ed Barry Y Consideration of a Short Form Final Plat of 2.0 acres in the John Berry Survey, to be known as Tilson Subdivision, located on the IH35 north frontage road south of Berry Creek -- Hildy Kingma and Ed Barry Motion by Tonn, second by Hoyt to approve the Minutes with the correction to the Minutes of April 8, and Items V and W pulled for discussion in the Regular Agenda. Approved 6-0. Legislative Regular Agenda Z Public Hearing and First Reading of an ordinance amending the Subdivision Regulations to change the procedures for platting and developing land -- Clyde von Rosenberg and Ed Barry von Rosenberg read the ordinance caption. He noted that the Planning and Zoning Commission recommended approval and pointed out the changed procedures. Motion by Bain, second by Valdez to approve the ordinance on first reading. Approved 6-0. AA Consideration of Council direction to staff relative to solid waste services including negotiating a contract extension or preparation of a Request for Proposal -- Bob Hart Loren Alexander of Waste Management, Inc. asked Council to vote for a three-year extension to the Longhorn contract, saying it was good economic value in keeping with the Georgetown "spirit." He noted the many contributions that Longhorn has made to the City, the school district, and Project Graduation. City Council Meeting Minutes/May 13, 1997 Page 4 of 6 Pages Hart asked Council if they were ready to make a directive statement. Wood said he felt the Council wanted Longhorn to honor the proposed additional services for an extension of one year with the City preparing requests for proposal to go out at this time next year. Bain asked and was told that the Council would have the opportunity to design the contract that would be bid. Bain was concerned that the rate might go higher in the bidding process. Motion by Torn, second by Hoyt to authorize staff to negotiate with Longhorn for a one- year extension to the current contract, including the proposed additional services as outlined by the letter from Longhorn requesting an extension to their current contract. Approved 6-0. BB Consideration of appointment of a Council Compensation Committee -- Mayor Leo Wood Wood recommended Bob Brent as Chair, with Mark Dixon and Mary Ellen Kersh as committee members. Davis asked that Rudy Williams be included in that committee. Bain suggested adding Bob Stinson. Motion by Davis, second by Burson to approve the recommended members. Approved 6-0. It was determined that the City Secretary will contact the committee chair to set a meeting. The following items had been pulled from the Consent Agenda V Consideration of authorizing the Mayor to execute a development agreement concerning Devonshire Farms Commercial, Section One -- Hildy Kingma and Ed Barry (Pulled by Bain.) Kingma explained that the site plan was approved in December, saying that the prospective buyer is planning an Alzheimer's Living Center. Kingma said the developers asked that they be able begin to build at the same time that the street and water/wastewater improvements were being installed. She noted that the agreement had not yet been reviewed by the City Attorney, but the stipulation about a certificate of occupancy not being awarded until the infrastructure is complete is included in the document. Bain asked and was told that this agreement is similar to the one in the next item with Del Webb. Motion by Bain, second by Valdez to approve the development agreement subject to the City Attorney's approval. Approved 6-0. City Council Meeting Minutes/May 13. 1997 Page 5 of 6 Pages W Consideration of authorizing the Mayor to execute a development agreement concerning the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One C Hildy Kingma and Ed Barry (Pulled by Bain) Kingma noted that this agreement would extend the existing Planned Unit Development. She said the timing on this agreement would help Del Webb to sell the lot. Hart said that Council written policy is being followed. Kingma noted that they have not yet submitted their construction plans. Motion by Bain, second by Davis to approve the development agreement subject to the City Attorney's approval. Approved 6-0. CC Evaluation of meeting process Wood noted the pleasure of having Councilmember Valdez on the dais once again. The meeting was adjourned at 8:09 p.m. Approved: Leo Wood, Mayor City Council Meeting Minutes/May 13, 1997 Page 6 of 6 Pages Attest: Sandra D. Lee, City Secretary F f fyr jf Sandra D. Lee, City Secretary