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HomeMy WebLinkAboutMIN 06.24.1997 CC-Rall The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: Lee Bain Charlie Barton Charles "Hoss" Burson Shelley Pierre Davis Susan Hoyt Ferd Tann Shorty Valdez Staff Present: Bob Hart, City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Susan Morgan, Dir.of Finance & Admin. Ed Barry, Dir.of Development Services Council Absent: None Murray Blackman, Asst. to City Mgr. Terry Jones, Purchasing Agent Hildy Kingma, Chief/Current Planning Clyde von Rosenber,Chief/Long Range Planning Note: There was no workshop at this Council Meeting. Council attended a ribbon -cutting and dedication of the Highway 29 Bridge. Regular Session - called to order at 7:00 p.m. A Mayor, Council, City Manager, and staff comments and reports Davis spoke of having held a productive town meeting for his district where issues such as affordable housing, urban renewal, and employment were discussed. Hart notified Council of the tour and dedication of the expansion of the Lake Water Treatment Plant to be held on Tuesday, July 1, at noon. Davis presented a City lapel pin to Dimetria Anderson, a Georgetown High School student who was honored recently at the University of Charleston in West Virginia. B Citizens wishing to address the Council City Council Meeting Minutes/June 24, 1997 Page 1 of 8 Pages William P. Mulock, 3021 Addie Lane, again asked about the $16.50 charge on his water bill each month and was told by the Council that it had been discussed at the Budget Retreat, and that they are still in the budget process. He also asked about Items T and U on this agenda regarding variances on Addie Lane. He asked the Council to support the recommendation of the Planning and Zoning Commission. He also questioned Item W, saying that a donation to the Georgetown Fellowship of Churches would be against the separation of church and state. Statutory Consent Agenda C Consideration of approving the minutes for the Regular Meeting of Tuesday, June 10, 1997 -- Sandra Lee D Consideration of approval for Mayor to execute Amendment No. 3 to Contract No. 714072 between the City of Georgetown and the Texas Department of Commerce on behalf of Reedholm Instruments -- Bob Hart E Consideration of the purchase of Dynix software, Acquisitions and Electronic Ordering Modules, from Ameritech, Inc. in the amount of $17,250.00 -- Sheila. Henderson and Elizabeth Gray F Consideration of approval of a bid award for street lights to Cummins Utility Supply in the amount of $18,735.00 -- Terry Jones and Jim Briggs Davis asked if this item referred to the street lights in. Berry Creek, and questioned the total amount budgeted for this item. G Consideration of approval of a bid award to Texas High Sierra Corporation to construct the Sequoia Spur Pump Station Improvements Project for the amount of $83,000.00 -- Don Rundell and Jim. Briggs H Consideration of approval of a bid award to Capital Excavation Company to construct the Railroad Street Paving and Drainage Improvements, Country Club Road Paving, Drainage and Water Main Improvements, and Haven Lane Paving, Drainage, Water, and Wastewater Improvements in the amount of $1,042,753.18 -- Don Rundell and Jim Briggs Davis asked about the timeframe for Haven Lane. Hart explained that it would be the last of the three projects in order to coincide with the bid for improvements to 15th Street. Briggs responded that the Country Club project would begin within the next two weeks, saying the fill dirt would be moved to Railroad Street. Davis asked about the response from the residents adjacent to the Railroad Street improvements, and Briggs responded that the residents were pleased because the improved roadway access would City Council Meeting Minutes/June 24, 1997 Page 2 of 8 Pages help to clean up some of the undesirable activities that tend to take place in the area due to it being untraveled. I Consideration of a Personal Services Agreement with Bill Glenn to provide construction inspection services over a 12 -month period for the Community Owned Utilities Division for an amount not to exceed three percent (3%) of the total projects bid for Street and Drainage Capital Improvement Projects -- Don Rundell and Jim Briggs J Consideration of a Revised Final Plat of a 21.93 acre tract in the Antonio Flores Survey, to be known as a Planned Unit Development of Katy Crossing, Section Two, located on FM971 -- Wendy Walsh and Ed Barry Bain asked if this were the same area where drainage issues had been discussed previously. Walsh explained that the previous drainage issues concerned Katy Crossing, Section Three A, and have been resolved. K Consideration of a variance fromthe Subdivision Regulations for Parkview Estates, Section 1, Block A, Lot 1, located at 201 Gann Street. -- Wendy Walsh and Ed Barry L Consideration of a License to Encroach into the ten -foot wide Drainage Easement, located along the rear (west) property line, and the ten foot wide Public Utility Easement (PUE), located along the north property line of Parkview Estates, Section I, Block A, Lot 1, located at 201 Gann Street. -- Wendy Walsh and Ed Barry M Consideration of a Short Forms Final Plat of a portion of Block 3 and an alley in the Southside Addition, to be known as Daniel Amos Davidson Addition, located at 1818 Elm Street, with variances to the Subdivision Regulations. -- Hildy Kingma and Ed Barry N Consideration of a License to Encroach into the 30 -foot Public Utility Easement and a ten -foot road widening easement for University Park, Section One, Block D, Lot 20, located at 1701 E. 19th Street -- Hildy Kingma and Ed Barry O Consideration of a resolution granting a petition for the annexation into the City of approximately 69.4 acres in the Leroy B. Lord, Mary Ann Lewis, and Joseph Fish Surveys owned by Shell Ranch Development, Inc. and Joy Shell Adkins and located west of Shell Road -- Clyde von Rosenberg and Ed Barry Hoyt asked what the Council's obligation for services would be for this area. von Rosenberg explained that the developer would be constructing all the infrastructure. Citsy Council Meeting Minutes/June 24, 1997 Page 3 of 8 Pages Bain questioned the reference to the property being co -owned by Ms. Adkins as an individual and asked that the reference be verified. Motion by Hoyt, second by Bain to approve the Consent Agenda in its entirety. Approved 7-0. Note: At the request of Councilmember Davis, Item W was moved forward as the next item. W Consideration of the allocation of $200 to the Georgetown Fellowship of Churches for use at the Summer Camp for Black/African-American Students -- Shelley Davis and Susan Hoyt Davis clarified that the request was not coming from him individually, but being requested on behalf of the Fellowship of Churches. He also pointed out that the camp is free and open to all races, not just Black children. He gave a brief overview of the curriculum of the camp. He introduced Mr. Pierre who provided a schedule of activities, a copy of the application, the Mission Statement of the organization, and articles that have been in the newspaper to advertise the camp. Bain asked which other organizations were supporting the camp and Pierre listed at least a dozen Georgetown businesses and organizations. Wood verified that $300 had been donated by the Georgetown Project which is 50% funded by the City of Georgetown. Wood personally donated $200 from his company. P Second reading of an ordinance amending the 1996/97 Annual Operating Plan Element (Budget) for various mid -year adjustments as outlined at the May 27, 1997 Mid Year Review Report to Council -- Susan Morgan Morgan read the caption of the ordinance on second reading. Motion by Tonn, second by Barton to approve Ordinance No. 97-30. Approved 7-0. First Reading of an ordinance providing for the annexation into the City of approximately 69.4 acres in the Leroy B. Lord, Mary Ann Lewis, and Joseph Fish Surveys owned by Shell Ranch Development, Inc. and Joy Shell Adkins and located west of Shell Road -- Clyde von Rosenberg and Ed Barry von Rosenberg read the ordinance. Motion by Tonn, second by Burson to approve the ordinance on first reading. Approved 7-0. City Council Meeting Minutes/June 24, 1997 Page 4 of 8 Pages R First Reading of an ordinance to rezone of the proposed Resubdivision of Chaparro Estates, Lot 8 and a 0.26 acre tract in the George Thompson. and R.T. Jenkins Surveys, to be known as Warnock Estates, from A, Agricultural to RS, Residential Single Family, located on Sedro Trail -- Wendy Walsh and Ed Barry Walsh read the caption only on first reading after having satisfied the requirements of the City Charter. Motion by Valdez, second by Barton, to approve the ordinance on first reading. Approved 7-0. S Consideration of a Short Foran Final Plat of a Resubdivision of Chaparro Estates, Lot 8 and a 0.26 acre tract in the George Thompson and R.T. Jenkins Surveys, to be known as Warnock Estates, located on Sedro Trail. -- Wendy Walsh and Ed Barry Walsh explained that at a previous meeting Council had asked staff to re-evaluate the requirement for the extension of the 8 -inch water line from the City's 30 -inch line on Williams Drive to the northeast corner of the lot. She said the staff agreed to only require the extension to the northwest corner of the lot, which would be approximately 1000 linear feet of line as opposed to 1500 linear feet of line, and require the placement of fire hydrants along the line in order to provide adequate fireflow. Don Bizzell, engineer representing the applicant, told Council that his client would prefer not to have to pay $40,000 to extend the waterline for the benefit of 11 other users. Hart informed Council that this area is a part of the City's Certificate of Convenience and Necessity service area dispute with Chisholm Trail Special Utility District, and if they "back off' on this issue, they will weaken the City's position for dealing with future water service areas. Wood suggested allowing staff to spend some more time developing an assessment program. Bizzell stated that he would agree to a four-week delay. Motion by Torn, second by Hoyt to have the staff develop an assessment program and bring this item back at the second meeting in July. Approved 7-0. T Consideration of a variance from the Subdivision Regulations for Lot 12, Block D, River Bend Subdivision, Unit III, located at 3017 Addie Lane -- Hildy Kingma and Ed Barry Kingma explained that the variance involves a house and an accessory structure. She noted that there is no record of a city permit for the accessory structure, that it is built within inches of the property line, encroaches on the utility easement, there is a primary electric distribution line directly over the structure, and electricity running to this structure without permit. She told Council that the Planning and Zoning Commission City Council Meeting Minutes/June 24, 1997 Page 5 of 8 Pages had recommended approval of the variance for the house, but denial of the variance for the accessory structure and recommended its removal. She noted that the next item concerned a license to encroach for this same structure and that staff is recommending denial. Motion by Barton, second by Hoyt, to follow the recommendation of the Planning and Zoning Commission to approve the variance to the house but to deny the variance for the accessory structure and require that it be removed. Approved 7-0. U Consideration of a License to Encroach into the ten (10) foot wide Public Utility Easement (PUE), located along the rear property line, for Lot 12, Block D, River Bend Subdivision, Unit III, located at 3017 Addie Lane --- James Babcock and Ed Barry Kingma told Council that staff recommended denial. Motion by Barton, second by Davis, to deny the license to encroach. Approved 7-0, V First Reading of an ordinance amending Ordinance 97-11 establishing standards for wireless communications facilities within Georgetown -- Sheree Rabe and Marianne Banks Rabe read the caption only of the ordinance on first reading after having satisfied the requirements of the City Charter. She explained that when the first ordinance was written, staff was not aware that the roadways in Georgetown were zoned. She said that the first ordinance established "fall -back" areas for the residential zoning, not knowing that Interstate 35 was zoned residential. She told Council that an applicant has requested to construct a tower along Interstate 35 near the new Albertson's store. Hoyt asked the applicant if a 40 -foot tower would achieve the needed transmission. She was told that would not be possible at this time, saying the design engineers had worked on this issue for two years, but the downtown area cannot be covered without an additional 100 -foot antenna. Motion by Tonn, second by Barton, to adopt the ordinance on first reading. Approved 6- 0. (Valdez abstained) X Consideration of the recommendation of the Council Compensation Committee -- Sandra D. Lee Bob Brent and Mary Ellen Kersh presented the item to the Council, recommending that the monthly salary for the Councilmembers be increased to $200 and the salary for the Mayor be increased to $450. Brent explained that the Committee is aware that the Council is having to expend personal. money for Council expenses. They also City Council Meeting Minutes/June 24, 1997 Page 6 of 8 Pages recommended that a laptop computer be dedicated for Council use, that individual telephone credit cards be issued to the Councilmembers, and individual cell phones where appropriate. Kersh suggested that the Council not think about this issue as giving themselves a raise, but ensuring that there would be people in the future who would be willing to serve and not have to suffer financially to do so. Davis noted that being a Councilmember is a dedicated service and he is proud to be able to serve his community. He noted that he uses a personal cell phone to return calls to his constituents when traveling to and from his work, and that the cell phone is a necessity for service to his district. Hoyt suggested to increase the salaries by $100 across the board, meaning $100 per month increase for each Councilmember and the Mayor. Hart told Council that the discussion about the laptop computer is helpful to give him an indication of the Council's desires at Budget time. Hart noted that at some point in the future there is the possibility of individual laptop computers and e-mail capability where Council would be able to receive the Council agendas and memos. Motion by Hoyt, second by Valdez to increase the salaries by $100 per month to the Councilmembers and the Mayor and to have a laptop computer put into the budget process. Approved 6-1 (Davis opposed) Y Consideration of approval of amended principles of effective governance in. appointing members to Advisory Boards -- Bob Hart Motion by Tonn, second by Bain, to approve the amended principles of governance. Approved 7-0. Z Consideration of approval of amended travel policies for continuing education for the Mayor and members of the City Council -- Bob Hart Motion by Tonn, second by Davis, to approve the amended travel policies to read: "the Councilmembers will inform colleagues prior to attending a meeting and report on the meeting at a following workshop." Approved 7-0. Davis announced that he would be attending a conference in Fort Worth with the Texas Association of Black City Councilmembers, a division of the National League of Cities, where they will discuss a forum for youth, telecommunications, community issues, networking with city, state, and national leaders, and community problem solving. He said he would report back at a future workshop. 8:43 p.m. recessed to Executive Session City Council Meeting Minutes/June 241, 1997 Page 7 of 8 Paces Executive Session AA Sec.551.071 consultation with attorney BB Sec. 551.072 deliberation on real property CC Sec.551.075 conference with employee 9:53 p.m. resumed Open Session Regular Session DD Action on Executive Session Items Motion by Hoyt, second by Davis, to authorize the payment of legal fees to Strasberger and Price in the amount of $36,700. Approved 7-0. EE Evaluation of meeting process The meeting was adjourned at 9:55 p.m. Approved: Attest: 71 Leo V ood, Mayor Sandra D. Lee, City Secretary City Council Meeting Minutes/June 2=1, 1997 Page 8 of 8 Pages