HomeMy WebLinkAboutMIN 03.12.1996 CC-W&RMINUTES OF 1 MEETING1' • • i
OF 1 OF • i,
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The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
Leo good presiding.
Council Present:
Dick Vincent
George Arroyos
Lee Bain
Susan Hoyt
Ferd Tonn
Shelley Davis
Staff Present:
Council Absent:
Doris Curl
Bob Hart, City Manager Tom Leggitt, Fire Marshall
Marianne Banks, City Attorney Donna Hogg, Legal Assistant
Sandra Lee, City Secretary Hildy Kingma, Chief Planner
Bill Shanklin, Fire Chief Laurie Brewer, Staff Accountant
Susan Morgan, Dir. of Finance and Administration Laura Nowiski, Admin. Assistant
Randy Morrow, Dir. of Parks and Recreation
Hartley Sappington, Dir. of Community Services
Ed Barry, Dir. of Development Services
Governance Workshop
A Discuss results of Parks and Recreation Sales Tax Survey
Parks Director Randy Morrow introduced Dr. Dirk Early from Southwestern University who
displayed charts describing the results of the survey. They told Council that approximately 20% of
the 6,000 surveys mailed randomly to residents were returned, with an overwhelmingly positive
response to support an increased sales tax.
B Governance Discussion on Policy for Above -Ground Fuel Tanks
Fire Chief Bill Shanklin described the hazards of current above -ground fuel tanks in Georgetown
and suggested alternative tanks that would ensure safety and yet still allow small businesses (not
retail gasoline sales) to utilize above -ground rather than the more expensive underground containers.
A proposed ordinance would require compliance with specific standards and would mandate spill
containment and other restrictions designed to ensure safety. The current ordinance allows only
those above -ground storage tanks that were already in existence when the ordinance was adopted.
Shanklin received permission to bring forward a new ordinance for Council consideration.
City Council Meeting Minutes
March 12, 1996
Page 1 of 6 Pages
C Answer questions on Consent Agenda Items listed specifically below under the Regular Session that
will begin no sooner than 7:00 p.m. (for questions only, no action to be taken until Regular Session)
Hart and Morrow fielded questions regarding the Hike and Bike Trail through the River Corridors
Park.
Assistant City Attorney Sheree Rabe and Paralegal Donna Hogg presented redistricting information.
Using a Voting Districts Map, Hogg showed the five annexations, each one having been added to
the district to which it is adjacent. Using the figures from the 1990 Census, there will be no change
in the population percentages distributed to the individual districts.
Regular Session - Called to Order at 6:17 p.m.
Executive Session
In compliance with the Open Meetings Act, Chapter
Annotated, the items listed below will be discussed
regular
session
that
follows.
D
Sec.551.071
Executive
consultation with attorney
E Sec.551.072 deliberation on real property
F Sec.551.075 conference N,vith employee
Regular
Session -
convened
at 7:22 p.m.
G
Action on
Executive
Session Items
551, Government Code,
in closed session and are
There was no action on Executive Session items.
H Mayor, Council, City Manager, and staff comments and reports
Vernon's Texas Codes,
subject to action in the
Hart asked for a volunteer from Council to attend Texas Leadership Institute on April 11 & 12.
Vincent commented positively on the previous session that he had attended.
Bain asked that he and
Davis
be able to share
with Council about their trip to the NLC Conference.
Wood suggested they
plan a
workshop item
for the next Council Meeting on March 26.
Hoyt commented on the CAPCO Meeting she attended where Georgetown was ably represented by
Hildy Kingma and Ed Barry.
Wood thanked the citizens who had supported the Phil Gramm/Greg Laughlin press conference last
Sunday.
I Citizens wishing to address the Council
City Council Meeting Minutes
March 12, 1996
Page 2 of 6 Pages
Gregg Harrington of Round Rock, seeking to start a business along I3 5 within the Georgetown City
Limits, spoke of difficulty with the permitting processes within the City of Georgetown. Hart noted
that the property in question is zoned commercial, and that his the requests were compatible for
industrial zoning.
J Presentation of awards to outstanding development projects
Barry told Council he was pleased to be able to speak to them about builders in a positive manner.
Awards were presented to: Auto Zone for converting an underutilized parcel of land; to Dr. David
Starr for the site design of the Indian Creek Apartments; to Jim Stendebach for Katy Crossing
Subdivision and for his help in drafting the model home ordinance; to Jim Caskey, Home Builder
Award for 1996; and to Bobby Stanton for creating diversity of neighborhoods in Georgetown.
Consent Agenda
Consent agenda includes non -controversial and routine items that council may act on with one single vote.
A councilmember may pull any item from the consent agenda in order that the Council discuss and act upon
it individually as part of the regular agenda. Please note that the following items may be discussed with
no action taken during the Workshop at 5*00 p.m.
K Consideration of approval of meeting minutes --Regular Meeting of February 27,1996/Sandra Lee
L Consideration of declaring approximately 300 books surplus and authorizing donation of same to
the Florence Public Library and the Friends of the Georgetown Public Library/Sheila Henderson
and Elizabeth Gray
M Consideration of an award of the semi-annual bid for computer and copier paper to various bidders
in the estimated amount of $14,135.58/Terry Jones and Susan Morgan
N Consideration of an award of the semi-annual bid for janitorial supplies to various bidders in the
estimated amount of $9,073.37/Terry Jones and Susan Morgan
O Consideration of a resolution to authorize an abandonment of a portion of a ten (10) foot wide
public Utility easement located along the side (south) property line of Lot 23, Block 2, Unit Two,
Serenada East, located at 707 Cielo Drive/Hildy Kingma and Edward Barry
P Consideration of approval of bids for Phase II of the San Gabriel River Hike/Bike Trail and
Athletic Complex/Terry Jones and Randy Morrow
Motion by Vincent, second by Tonn to approve the Consent Agenda in its entirety. Approved 6-0.
(Councilmember Curl absent.)
Regulargenda
City Council Meeting Minutes
March 12, 1996
Page 3 of 6 Pages
Council will individually consider and possibly take action on any or all of the following items: (Council
may, at any time, recess the regular session to convene in executive session at the request of the Mayor, a
councilmember, or the City Manager.)
Q Consideration of acceptance of a report of the independent audit of all accounts of the City, report
to management and single audit reports for the fiscal year ended September 30, 1995/Michelle
Rundell and Susan Morgan
Morgan introduced Earl Maxwell, Steve Knebel, and Scott Krchnak of Maxwell, Locke and
Ritter. Knebel said they found no major issues or disagreements with management; they received
very good cooperation from the staff; and they commended the Council and the staff on their
efforts. Knebel spoke of the relationship of growth and economic conditions and their impact on
the City financial statement, both in issuing debt and rebuilding infrastructure. He explained the
financial reporting documents that had been included in the Council packets. He commented on
the excellence of the reporting and the strength of the internal control.
Motion by Hoyt, second by Davis to accept the reports. Approved 6-0.
R Approval of a contract with Williamson County in the amount of $58,881.00 for rural fire
protection services/Bill Shanklin
Shanklin noted to Council that although he was recommending approval of the contract, he wanted
to point out that the amount of money being received from the County is not sufficient to cover
the costs of service to the County. Shanklin spoke of the formula used to arrive at the figure each
of 16 fire units is to receive. He feels that there needs to be more money added to the amount to
be received by the fire districts. Bain suggested that the renewal of the contract should be more
in-line with the budget process.
Motion by Tonn, second by Hoyt to approve the contract. Approved 6-0.
S Approval of an ordinance amending the City's Single Member District Plan to include properties
that are in the process of being annexed/Marianne Banks
Paralegal Donna Hogg gave a brief overview of the redistricting to be done by the proposed
ordinance, and explained that new lines were not required to be drawn at this time. Davis asked
and was told that the regulations for redistricting were followed. Davis spoke of hoping to be able
to be involved in the future redistricting committee to be convened after the census of 2000, as
he had participated in the Redistricting Committee of 1991.
Hogg read the ordinance. Motion by Tonn, second by Davis to approve the ordinance on first
reading. Approved 6-0.
T Consideration of authorization of the City Manager to execute an interlocal agreement with Capital
Metro for a "Dillo" bus/Mayor Leo Wood
City Council Meeting Minutes
March 12, 1996
Page 4 of 6 Pages
Wood asked Hart for an update on information received from Capital Metro about the particular
bus that we would be given to the City. Hart noted that the handicapped lift is not currently
working on the bus, and would cost approximately $15,000 to repair. He noted that this would
make the bus unavailable for public transportation. The operation and maintenance of the bus
would be approximately $15,000 to $20,000.
Tann
said he would like
for
Council to purchase the
bus and decide at a later date how it is to be
used
or whether it is to
be
sold or given to another
organization.
Wood recognized Joe Savage, representing Downtown Georgetown Association (DGA), who
distributed copies of a DGA resolution requesting the immediate acquisition of the bus by the
City.
Wood recognized Bob Brent, President of the Georgetown Chamber of Commerce, who read a
resolution of the Chamber Board requesting that the City purchase the bus. He stated that
personally he feels that the trolley bus would add to the "romance" of the community.
Arroyos asked Morgan and was told that the cost of insurance and staffing had not been estimated.
He asked if this opportunity to acquire the bus from Capital Metro would be available at any other
time. He stated that his concern was not the bus itself, but that it is the Council's responsibility
to be good stewards of the City's finances, noting that hidden costs could create much more
expense than appears on the surface. He spoke of having heard the needs of the staff at the
Facilities and Services Working Group meetings. He recommended that this decision be deferred
until more research can be done.
Bain agreed that it is important that we look more closely at the costs, but felt comfortable in
making the decision to purchase the bus.
Davis said he feels that the bus will be an asset to the City, but does not want to see the costs of
the bus create a burden to the taxpayers. He agreed with Arroyos about his concerns for the
increased costs, but thought it would be expedient to accept the bus now and deal with the
questions later.
Vincent stated that he agreed with Arroyos and feels more research should be done before
accepting the bus.
Arroyos asked Chamber members in the audience if they, in fact, were prepared to operate the
bus. Chamber President Bob Brent said he would need to have his Board respond to the issue.
Arroyos asked Tann to withdraw his motion.
Tonn restated his view to purchase the bus for $100 and table the use question until after the
Budget Retreat.
City Council Meeting Minutes
March 12, 1996
Page 5 of 6 Pages
Motion by Tonn, second by Hoyt to purchase the bus, bring it into town, set it at the City shop,
take a look at the cost of operating the bus, and at that particular time, we may even want to
dispose of the bus.
Arroyos asked if the City would be allowed to operate the bus, even for special events, without
the use of the handicap lift. Rabe replied that it would probably be necessary to provide alternate
transportation for handicapped individuals.
Vincent suggested going
back to Capital
Metro to see if there
was another bus available that might
be more expensive, but
would have an
operating
handicap
lift.
Wood asked for a vote on the motion. Approved 4-2. (Vincent and Arroyos opposed.)
U Final comments and evaluation of meeting process
Hart noted that Southwestern University would be having their Grand Opening of the new athletic
facility on March 19, the same night that had been scheduled for the Council Mini Retreat. It was
suggested that the time be rescheduled for 6:30 p.m. to 9:30 p.m.
The meeting was adjourned at 9:00 p.m.
Approved:
Leo Wood, Mayor
City Council Meeting Minutes
March 12, 1996
Page 6 of 6 Pages
Attest:
Sandra D. Lee, City Secretary