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HomeMy WebLinkAboutMIN 03.26.1996 CC-W&R11•-- OF I t, OF THE GOVERNING BODY OF 1 OF • The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: Dick Vincent George Arroyos Lee Bain Susan Hoyt Ferd Tonn Shelley Davis Doris Curl Staff Present: Bob Hart, City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Bill Shanklin, Fire Chief Susan Morgan, Dir. of Finance and Administration Randy Morrow, Dir. of Parks and Recreation Hartley Sappington, Dir. of Community Services Ed Barry, Dir. of Development Services Council Absent: None Don Rundell, Engineer Terry Jones, Purchasing Agent Hildy Kingma, Chief Planner Clyde von Rosenberg, Chief Planner Governance Workshop - Called to order at 5:00 p.m. A Purchasing Analysis Report/Southwestern University Intern Courtney Whitley B NLC Report/Councilmembers Lee Bain and Shelley Davis C Discussion of the structure and composition of the 150th Georgetown Birthday Committee/Mayor Wood D Discussion of the proposed application for a Texas Community Development Block Grant/Hartley Sappington E Answer questions on Consent Agenda Items listed specifically below under the Regular Session that will begin no sooner than 7:00 p.m. (for questions only, no action to be taken until Regular Session) Regular Session - to convene Executive Session Executive Session F Sec.551.071 consultation with attorney G Sec.551.072 deliberation on real property H Sec.551.075 conference with employee Regular Session - Called to order at 7:04 p.m. I Action on Executive Session Items City Council Agenda/March 26, 1996 Page 1 of 10 Pages Motion by Hoyt, second by Bain to authorize the City Manager to negotiate the purchase of the small green "shotgun" house behind the Library with an offer of $12,500. Approved 7-0. J Mayor, Council, City Manager, and staff comments and reports Presentation of Red Cross Proclamation Wood presented and read a proclamation to Tim Harris, representing Red Cross. Hart noted that the most recent issue of "Texas Parks & Wildlife Magazine" contains an article mentions Georgetown Parks. Bain pointed out that he and Arroyos have been working with the Facilities and Services Working Group. Arroyos suggested that Councilmembers tour the City facilities, particularly the Police Department. K Citizens wishing to address the Council There were no citizens who wished to address Council at this time. Public Hearing L Discussion of proposed application for a Texas Community Development Grant Sappington read information about the grant, acknowledged presence of the grant administrator, Mary Kay Thomas of Gary Traylor and Associates, and asked if anyone in the audience cared to speak. Rev. Semple asked for this project to be delayed so that the citizens could have more time to participate in the process. Wood responded that there would be more opportunity to apply for more grants, but this particular process could not be delayed due to the timeframe for applications. Davis asked Sappington to inform the public that this particular project would not preclude succeeding applications for housing grants. Sappington explained that although housing is an option under this application, this particular grant generally favors water infrastructure improvements. The Public Hearing was recessed at 7:18 p.m. in order to allow an explanatory conversation off-site between Mr. Sappington and Rev. Semple conversation. Councilmember Davis also left the digs to join the M Discussion of a Texas Capital Fund Grant Application on behalf of Guthrie Lumber Sales, Inc. This item was withdrawn from the agenda at the request of the applicant. Consent Agenda Consent agenda includes non -controversial and routine items that council may act on with one single vote. A councilmember may pull any item from the consent agenda in order that the Council discuss and act upon City Council Agenda/March 26, 1996 Page 2 of 10 Pages it individually as part of •r agenda. Please notefollowing be discussed with no action taken during the Workshop0 it N Consideration of approval of meeting minutes --Regular Meeting of March 12,1996/Sandra Lee Curl pointed out that the minutes reflected her attendance at the meeting on March 12, when, in fact, she had been in Dallas and was not present at the meeting. Lee stated that she would correct the minutes to reflect Curl's absence. ® Consideration of approval of a resolution to authorize signatories on contractual documents concerning the Texas Community Development Program contract funds for TCDD Contract No. 715032 on behalf of Advanced Cable Services, L.P./Bob Hart P Consideration of approval of a resolution to authorize signatories on contractual documents concerning the Texas Community Development Program contract funds for TCDP Contract No. 715152 on behalf of Advance Metal Systems, Inc.Bob Hart Q Consideration of approval of a contract with the Texas Department of Commerce under the Texas Community Development Program for economic development to benefit Advanced Metal Systems, Inc.,Bob Hart R Consideration of approval of a resolution to accept the Pecan Branch Wastewater Interceptor Project as complete, in accordance with Texas Water Development Board (TWDB) requirements regarding projects funded by State Revolving Funds (SRF)/Jim Briggs S Consideration of approval of an agreement between the City of Georgetown and the Brazos River Authority for the City of Georgetown to provide financial support for Phase II of the North Central Study Area, Trans -Texas Water Program, in the amount of $30,000.00/Jim Briggs T Consideration of approval of a Revised Detailed Development Plan for Dicotec Subdivision, Lot 1/Hildy Kingma and Ed Barry U Pulled. (See Regular Agenda) V Consideration of approval of a Short Form Final Plat of 2.712 acre tract in the William Addison Survey, to be known as Churchill Farms, Section Six/Hildy Kingma and Ed Barry W Consideration of approval of a Revised Final Plat of the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhoods Four and Seven/Hildy Kingma and Ed Barry X Consideration of approval of a Detailed Development Plan of Georgetown Technology Park, Lot 4, to be known as Reedholm Instruments, located at 94 Sierra Way, with a variance to the Subdivision Regulations/Hildy Kingma and Ed Barry City Council Agenda/March 26, 1996 Page 3 of 10 Pages Y Consideration of approval of a Variance to the Subdivision Regulations for the Amended Resubdivision of Berry Creek, Section Seven, Phase One, Block L, Lot 39, located at 31000 La Quinta Drive/Hildy Kingma and Ed Barry Z Consideration of approval of a Final Plat of a Resubdivision of Reata Trails Subdivision, Unit Four, a 39.28 acre tract in the David Wright Survey, located on Wagon Wheel Trail, Stagecoach Drive, and Northwest Boulevard/Hildy Kingma and Ed Barry AA Consideration of approval of a Final Plat of a Resubdivision of Berry Creek, Section Two, Block E, Lot 26, located at 30205 Oak Tree Drive/Hildy Kingma and Ed Barry BB Consideration of approval of a Preliminary Plat of a 6.76 acre tract combining multiple tracts in the Cedar Oaks Subdivision, North Georgetown Addition and Acreage in the Nicholas Porter Survey, to be known as Foster Square, and Variances to the Subdivision Regulations, located between Sprint Street, Morrow Street, Austin Avenue, North Forest Street, IH35, and Old Lampasas Road/Hildy Kingma and Ed Barry CC Consideration of approval of a resolution to authorize a license to encroach into the public utility easement located along the west property line of River Bend, Unit V, Phase II, Block C, Lot 3, located at 3004 Brandy Lane/Hildy Kingma and Ed Barry DD Consideration of a Concept Plan of a 9.491 acre tract in the Nicholas Porter Survey to be known as Sun Center/Hildy Kingma and Ed Barry EE Consideration of the award of the semi-annual bid for hot mix asphalt to Capitol Aggregates in the estimated amount of $48,750.00/Terry Jones and Jim Briggs FF Consideration of declaring the 1983 Spartan ladder fire apparatus as surplus property and approval of a contract with Alpine Apparatus to sell the ladder truck as surplus property/Terry Jones and Susan Morgan GG Consideration of authorizing staff to commit to sharing the cost of a microwave tower with Williamson County in the amount of $191,515.00/Terry Jones and Susan Morgan Hart noted that Item U should be pulled for the Regular Agenda and Item R should have specific language added. Motion by Tonn, second by Vincent to approve the minutes with the exception of Item U and with stated corrections. Approved 6-0. (Councilmember Davis absent from the dias.) At Arroyos' suggestion of proper parliamentary procedure, Davis was brought back to the digs to vote. He concurred with the previous vote, so the outcome changed to approved 7-0. City Council Agenda/March 26, 1996 Page 4 of 10 Pages Regular Agenda Council will individually consider and possibly take action on any or all of the following items: (Council may, at any time, recess the regular session to convene in executive session at the request of the Mayor, a Councilmember, or the City Manager.) U Consideration of approval of a Detailed Development Plan of Lost Addition, a portion of Block 70; and variances to the Subdivision Regulations/Hildy Kingma and Ed Barry (pulled by Hart) Kingma explained that the structure was built prior to the Subdivision Regulations having been adopted. She told Council that the applicant proposes to demolish the current building and construct a convenience store. She noted that the staff feels this new construction will allow much greater adherence to the Subdivision Regulations and the site could be re -occupied with a minimum amount of activity to prepare the new structure. Kingma pointed out that the Planning and Zoning Commission had recommended approval. Will Moore, of 1208 S. Austin Ave., a single-family residence adjacent to south side of the proposed convenience store, told Council that he was speaking for a group of neighbors concerned that the development be restricted according to several issues. He asked the Council to act as facilitator and to arrange a meeting between the neighbors and the developer. Joanne Allen of 1304 Elm Street told Council that she has long been concerned about the preservation of Georgetown. She explained that she feels the intersection of Austin Avenue and University is a crossroads for the entrance into Georgetown and urged Council to ensure that proper regulations be followed for the development of that corner location. Janie Headrick of 1205 S. Austin Ave. expressed the concerns of her husband and herself. She asked the Council to pull the item so that more planning and communication with the developer could take place. She said she felt that a convenience store would create even more hazardous traffic conditions than already exist due to the Pawn Shop on the opposite corner. She distributed pictures of a convenience store in Fredericksburg, and asked that it be used as an example of what they would like to see. She asked Council to encourage Metro Mart to meet with the homeowners. Jim McFerrin, 214 W. University, asked that the convenience store be made to look like the two houses that adjoin that corner. He said he was concerned about the lights and noise if the store is to be open for 24 hours. He is also concerned about the drainage from the current building that runs off onto his property, and wants that issue to be addressed with the new building. P.J. Moore 1208 S. Austin Ave. noted that she has spoken to each of the councilmembers personally, and that she is concerned about the security lights, and location of the dumpster and gas storage tanks. She spoke of representing other neighbors who could not be at the Council Meeting. Wood asked Council to authorize a meeting of delegates from Metro Mart, the neighborhood, and the staff. City Council Agenda/March 26, 1996 Page 5 of 10 Pages Hart suggested deferring this item until the April 9 Agenda. Mr. Steve Kallman, engineer on the project, was in the audience and agreed to meet with the neighborhood. Motion by Davis, second by Bain that this item be deferred until the April 9 Council Meeting, Approved 7-0. At this time, 7:45 p.m., the Public Hearing was reconvened. Sappington stated that he and Mary Kay Thomas had met with Rev. Semple and Ethel Moore, and that they are in agreement that the City should go forward with this application for a grant on infrastructure improvements . The Hearing was closed at 7:47 p.m. The following item was taken out of sequence to facilitate a plane flight of the applicant. KK Consideration of an ordinance on first reading for rezoning of 6.0 acres in the Antonio Flores Survey, located on Old Airport Road, locally known as Centex Butane, from RS, Residential Single Family to I, Industrial/Hildy Kingma and Ed Barry Kingma read the ordinance. Motion by Tonn, second by Curl to approve the ordinance on first reading. Approved 7-0. HH Consideration of an ordinance amending the City's Single Member District Plan to include properties that are in the process of being annexed/Second Reading/Marianne Banks Banks read the ordinance. Arroyos asked that it be pointed out that this ordinance would not affect either of the minority districts and would not create a need for redistricting. Motion by Tonn, second by Bain to approve Ordinance 96-09 on second reading. Approved 7-0. II Consideration of a resolution authorizing the submission of a Texas Community Development Program application to the Texas Department of Housing and Community Affairs/Bob Hart Sappington pointed out that this item referenced the second public hearing heard earlier on this agenda and read the resolution. Motion by Tonn, second by Arroyos to approve the resolution. Approved 7-0. JJ Consideration of a resolution calling a Special Election to increase the sales tax by one-half percent for the purpose of enhancing the City parks and recreation facilities/Bob Hart Hart recognized the Parks and Recreation Board Chairman Kathryn Stallard, and members Tom Swift, Joyce Gadison, and Sarah O'Brien, and Southwestern Professor Dr. Dirk Early. Hart reminded Council that they had asked that the 1/2 cent sales tax be investigated for parks and recreation funding. He told Council that the Parks Board, with the help of Dr. Early at Southwestern, conducted a survey. He advised Council that the Parks Board is recommending City Council Agenda/March 26, 1996 Page 6 of 10 Pages that this item be put to the voters in a Special Election to be held in conjunction with the General Election on May 4, 1996. Hart read the resolution. Arroyos asked to clarify to the public that this resolution was a decision of the Council to allow the citizens to respond to the issue. He commended the Parks Board on their commitment and on producing a very effective survey. Mayor recognized Frank Parmenter of 4106 Sequoia Trail who told Council that he opposes the proposed half cent sales tax increase. He called the survey "slanted, " and asked that the Council turn down this proposal. Parks Board Chair Kathryn Stallard spoke of having tried to construct the survey very carefully, taking into account all areas of the city. She told Council that over 20% of the 6,000 surveys were returned. She said that the Parks Board felt that the sales tax would distribute the burden beyond those who live within the City to those who use the parks facilities but don't pay the property taxes. She also said that travelers on I35 and Mokan would be stopping to spend money in Georgetown and therefore would contribute to the revenue for parks facilities. Bain asked Stallard to explain what the revenue could not be used for. Stallard noted that the revenue could not be used for existing programs and facilities, staff, or administration, and could only be spent on new capital improvements, maintenance, and the staffing and administration of those new improvements. It was noted that before any money could be spent there would be a public hearing. A special board will be appointed to administrate the use of the sales tax according to law. Curl thanked the Parks Board for the work they did to get the process rolling. She said she agreed that sales tax was a good way to distribute the burden. Stallard thanked Southwestern University and Dr. Dirk Early. Wood asked for a motion to approve the resolution. Motion by Curl, second by Arroyos to approve the resolution to place the half cent sales tax increase on the ballot in the May election. Approved 7-0. LL Consideration of an ordinance on first reading providing for the annexation into the City of approximately 2.521 acres in the Nicholas Porter Survey, consisting of right of way and public utility easement for a portion of the proposed Northwest Boulevard between Northwood Drive and Whisper Oaks Drive/Clyde von Rosenberg and Ed Barry von Rosenberg pointed out that this is a portion of the area discussed at the two public hearing, the area being originally 80 acres. He noted that the annexation has now been scaled back to include only the area in the right of way for the extension of Northwest Boulevard, and that this new area would be voluntarily annexed. City Council Agenda/March 26, 1996 Page 7 of 10 Pages Hart spoke of having talked to several of the involved property owners, and said that the majority are in agreement. He explained that this ordinance needed to be read on this agenda in order to maintain the timeframe for construction of Northwest Boulevard. He told Council that written approval from the property owners would need to be received by the City prior to the second reading. Banks noted that the amount of acreage is not enough to allow involuntary annexation. She said that if, for some reason, approval of the property owners is not obtained, the process will have to be started over. von Rosenberg read the caption only on first reading of the ordinance, having satisfied the requirements of the City Charter. Motion by Tonn, second by Vincent to approve this ordinance on first reading. Approved 7-0. MM Consideration of an ordinance on first reading amending Exhibit 1 of the Century Plan - Development Plan for the Georgetown Technology Park, Lot 4, from Intensity Level Three to Intensity Level Four/Clyde von Rosenberg and Ed Barry von Rosenberg explained that this Intensity Level amendment was necessary to allow construction of the Reedholm Instruments building. von Rosenberg read the ordinance caption only on first reading, having satisfied the requirements of the City Charter. Motion by Tann, second by Davis to approve this ordinance on first reading. Approved 7-0. NN Consideration of an ordinance on first reading amending Exhibit 1 of the Century Plan - Development Plan for the Lost Addition, Block 79, locally known as Georgian Apartments, from Intensity Level Three to Intensity Level Six/Clyde von Rosenberg and Ed Barry von Rosenberg assured Council that the owner was not attempting to do anything new. He said they were seeking to refinance the loan on this complex, and said that the Intensity Level is being updated at this time to bring it into compliance with the Century Plan. He advised Council that the water/wastewater demands would be limited to what is currently being used by the 40 units, so that if another facility were to be located there, they could not generate a higher demand. von Rosenberg read the caption only on first reading, leaving satisfied the requirements of the City Charter. Motion by Vincent, second by Bain to approve the ordinance on first reading. Approved 7-0. ®® Consideration of the appointment of one member to the Building Standards Commission/Mayor Wood Wood told Council that he recommended Roger Studt. Motion by Tonn, second by Hoyt to approve the Mayor's recommendation. Approved 7-0. PP Consideration of the appointment of a Dillo Bus Usage Committee/Mayor Wood City Council Agenda/March 26, 1996 Page 8 of 10 Pages Wood spoke of having received a letter from President of the Chamber of Commerce, Bob Brent, asking that the committee be composed of representatives from the City, the Chamber of Commerce, the Convention and Visitors' Bureau, The Downtown Georgetown Association, the Georgetown Historical Society, Southwestern University, and the Williamson -Burnet Counties Opportunities Board. Wood said that Dr. Shilling has asked that the university be an integral part of the committee. Wood asked Hart to represent the City or appoint someone from the City, and asked that the other entities appoint their representatives, with Hart serving as chairman. Arroyos said he was concerned about the scope of the committee. Wood explained that the charge to the committee would be to bring back their recommendations to the Council on the guidelines and procedures for the bus, including a report concerning the funding sources. Arroyos felt these things should be decided by the Council. He said he feels the committee members would be biased toward tourism, and would like to see the committee composed of citizens from every area of the city. He said he was also concerned about the handicapped issue, and suggested that someone representative of that group be asked to be a member of the committee. Wood replied that he had been approached by Dr. Shilling of Southwestern particularly on that issue, and would assure that the handicapped would be considered. Davis said the minutes reflect that the motion by Tonn at the previous meeting stated that the Council would decide at a later date (meaning the Budget Retreat) how the bus would be used. Wood said the reason for appointing the committee now was so they could bring the information back to the Council prior to the Budget Retreat. Curl said that since she had missed the last Council Meeting, she could only reflect on the minutes. She said she felt the Council needs to have more guidance as to how this bus would be used. She said she felt that if the public is asked to contribute toward the bus, there should be public transportation included in its use. Davis concurred with Curl and said he felt the bus should be used for public transportation. Motion by Arroyos, second by Davis to defer any further discussion about the bus until after the Budget Retreat. Hoyt asked how the Council would have any numbers to work with at the Budget Retreat. Arroyos asked to amend his motion to direct staff to provide estimated figures for Council's Budget Retreat discussion of the issue. Davis seconded the amended motion. Curl agreed that the delay would allow all organizations who wanted to participate in this issue to have time to communicate with the City regarding their suggested uses. She clarified that the exact amount of funds needed would not be necessary at the Budget Retreat, City Council Agenda/March 26, 1996 Page 9 of 10 Pages Wood reiterated that the suggestion to form a committee was in concurrence with the plan for Council to make decisions at the Budget Retreat. Arroyos re -stated that his motion was to defer any action. Approved 6-1. (Torn opposed) Bain clarified that this does not preclude anyone from giving information to the City regarding the bus. Davis emphasized that he felt the citizens should have first use of the bus. QQ Consideration of a resolution to authorize an abandonment of a ten (10) foot wide public utility easement, located towards the rear of the property and including a portion of the rear (east) setback of Lot 26A, Block E, Section Two, Berry Creek Subdivision, located at 30205 Oak Tree Drive/Hildy Kingma and Ed Barry Hart explained that this item and RR would normally have been on the Consent Agenda. They were found after the agenda had already been assembled, so therefore were added to the end of the agenda. Kingma explained that all of the utility providers have now agreed to quitclaim the subject public utility easement. Kingma read the resolution. Motion by Hoyt, second by Bain to approve the resolution. Approved 7-0. RR Consideration of a resolution to authorize an abandonment of 15 feet of a 25 -foot wide public utility easement located within the front yard (south) setback of Lot 39, Block L, Section Seven, Phase One, Berry Creek Subdivision, located at 31100 La Quinta DrivelHildy Kingma and Ed Barry Kingma explained that this item is related to Item Y on the Consent Agenda where Council voted to deny the variance. Kingma read the resolution. Council asked why this item was on the agenda. Kingma explained that because the application was not withdrawn, the staff felt obligated to include the item on the agenda. Motion by Tonn, second by Curl to approve the resolution. Approved 7-0. SS Final comments and evaluation of meeting process Tonn asked to have something done about the dumping being done at the City pecan orchard. He distributed pictures taken at that location. Approved: eo Wood, Mayor 11 City Council Agenda/March 26, 1996 Page 10 of 10 Pages The meeting was adjourned at 8:50 p.m. Attest: Sandra D. Lee, City Secretary