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HomeMy WebLinkAboutMIN 05.14.1996 CC-W&RMINUTES OF THE MEETING OF THE GOVERNING BODY OF THE CITY OF GEORGETOWN, TEXAS TUESDAY, May 14, 1996 The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: Dick Vincent George Arroyos Lee Bain Susan Hoyt Ferd Tonn Shelley Davis Charles Burson Staff Present: Bob Hart, City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Susan Morgan, Director of Finance Ed Barry, Director of Development Svcs. Bill Shanklin, Fire Chief Hartley Sappington, Director of Community Svcs. Jim Briggs, Director of Community Owned Utilities Teresa Hersh, Director of Employee & Organizational Services Council Absent: None Hildy Kingma, Chief Planner Clyde von Rosenberg, Chief Planner Governance Workshop - Called to order at 5:00 p.m. A Review Investment Report for the Quarter ended March 31, 1996, and discuss recommended actions/Susan Morgan B Review Draft Capital Improvements Plan C Governance discussion on desired mobile home regulations D Report on water quality testing and San Gabriel River cleanup/Chip Richarte School Class E Answer questions on Consent Agenda Items listed specifically below under the Regular Session that will begin no sooner than 7:00 p.m. (for questions only, no action to be taken until Regular Session) Regular Session - to convene Executive Session Executive Session E Sec.551.071 consultation with attorney F Sec.551.072 deliberation on real property G Sec.551.075 conference with employee (Due to time constraints, Executive Session was deferred to the end of the Council Meeting) City Council Agenda/May 14, 1996 Page 1 of 8 Pages Regular Session - Called to order at 7:02 p.m. H Action on Executive Session Items Executive Session was deferred to the end of the meeting. I Mayor, Council, City Manager, and staff comments and reports Council Budget Retreat, May 30 and 31, and June 1 Hart distributed the Budget Retreat Agenda and a questionnaire to Councilmembers, asking them to complete and return them to Sandra by next Friday. Arroyos commended Police Services on the Police Fair. He introduced his Council Companion, Tommie Grant, and told Council that she would serve as the Coordinator of the soon -to -be -formed Neighborhood Watch in San Jose. Wood spoke of having attended, with Marvin Waley, Ferd Tonn, and Gordon Baker, the Government Day Luncheon in Fredericksburg honoring their 150th Birthday Celebration. Vincent thanked Molly Alexander and the members of the Convention and Visitors Bureau Board who hosted a reception honoring the volunteers of the Visitors Center. J Citizens wishing to address the Council There were no citizens who wished to address Council at this time. Public Hearin K Public Hearing regarding the annexation of approximately 8 1. 181 acres in the David Wright Survey, located between Airport Road and IH35, north of Lakeway Drive/Clyde von Rosenberg and Ed Barry von Rosenberg explained that this was the second of the two required public hearings, and that the service plan described the services that would be provided upon annexation. Wood explained that this was one of the areas where a manufactured home development has been proposed. Wood recognized George Taylor in the audience who said he owns adjacent property to the acreage to be annexed. Taylor encouraged the Council to pursue the annexation in order to have control over the development. Consent Agenda L Consideration of approval of meeting minutes --Regular Meeting of April 23,1996/Sandra Lee M Consideration of approval of a correction to the minutes of January 23, 1996, to include the action taken on an Executive Session item/Sandra Lee City Council Agenda/May 14, 1996 Page 2 of 8 Pages N Consideration of acceptance of Investment Report for Quarter ended March 31, 1996/1\4icki Rundell and Susan Morgan O Consideration of approval of a resolution authorizing the City to loan an amount not to exceed $135,000 to Reedholm Instruments to pay for a portion of costs to build a new facility/Susan Morgan Tonn asked and was told by Hart that the building was being improved to the point that the Texas Capital Fund loan would not be sufficient, so the City was asked to loan the money and would hold the title to the building. Hartland Bank will hold a lien on the equipment in the building to support a loan of $200,000. P Consideration of approval of the 1995/1996 portion of the Annual Electric System Construction and Maintenance Contract (No. GEC -95 -ED -1), between the City of Georgetown and Flowers Construction, in the amount of $50,000.00/Jim Briggs Q Pulled. (See Regular Agenda) R Consideration of approval of the award of the annual bid for water meters to the Rohan Company in the estimated amount of $70,000.00/Terry Jones and Jim Briggs Tonn asked and was told that there was only one bid on this item. S Consideration of approval of a contract with White, Dolce & Barr for the design of the Sun City Fire Station, in an amount not to exceed $104,831.00/Terry Jones and Bill Shanklin Tonn asked if this had been put out on a bid basis. Shanklin replied that six proposals were examined. T Consideration of approval of Amendment No. 25 to the Agreement between the City of Georgetown and Camp, Dresser & McKee to provide easement preparation for the Pecan Branch Wastewater Interceptor Project - Phase 2 in the amount of $28,000.00/Jim Briggs U Consideration of approval of a Detailed Development Plan of City of Georgetown Block 52, Lot 5, located at 812 Church Street; and variances to the Subdivision Regulations/Hildy Kingma and Ed Barry Hoyt asked and was told that the staff felt the parking would be sufficient for the business use. V Consideration of approval of an Access Easement, License to Encroach, and Consent for Access for the proposed Old Town Bakery at 812 Church Street/Marianne Banks Motion by Tonn, second by Bain to approve the Consent Agenda with the exception of Item Q, pulled for special discussion. Approved 7-0. City Council AgendalMay 14, 1996 Page 3 of 8 Pages Re lug ar Agenda Q Consideration of approval of an annual contract with Linda Goldzimer for consulting services/Teresa Hersh and Bob Hart - pulled by Tonn Tonn questioned a typographical error on the cover sheet for this item showing an $8,000 figure. Hersh explained that an additional $7,000 is what is being requested --making a total of $65,000 to be paid to Goldzimer for the current fiscal year. Any consulting services to be contracted in the next fiscal year would be brought back to Council for approval. Motion by Hoyt, second by Vincent to approve the additional $7,000. Approved 7-0. W Consideration and second reading of an ordinance to rezone 2.52 acres known as Churchill Farms, Section Six, Phase One, as recorded in Cabinet M, Slides 384-385 from A, Agricultural to C-1, Local Commercial/Hildy Kingma and Ed Barry Kingma read the ordinance caption on second reading. Motion by Tonn, second by Bain to approve Ordinance 96-13 on second reading. Approved 7-0. X Consideration and second reading of an ordinance providing for the annexation into the City of approximately 2.821 acres in the Nicholas Porter Survey, consisting of right of way and public utility easement for a portion of the proposed Northwest Boulevard between Northwood Drive and Whisper Oaks Drive/Clyde von Rosenberg and Ed Barry von Rosenberg told Council that they had received the voluntary annexation request from the property owners and read the ordinance caption on second reading. Motion by Tonn, second by Bain to approve Ordinance 96-14 on second reading. Approved 7-0. Y Consideration and first reading of an ordinance amending Ordinance 96-09 to replace the 80.3 acre tract with a 2.821 acre tract/Marianne Banks Banks explained that originally the intended annexation included 80.3 acres and has now been reduced to 2.821 acres, saying that because the Redistricting Ordinance had been based on the larger acreage, it must now be amended. Banks read the ordinance. Motion by Bain, second by Arroyos to approve this ordinance on first reading. Approved 7-0. Z Consideration and approval of bid award to Odell Geer Construction Company, Inc. of Belton, Texas, to construct the Northwest Boulevard and Quail Valley Drive Street and Drainage Improvement Projects in the amount of $590,359.00/Jim Briggs Briggs explained that these projects were included in the CIP Budget for this fiscal year. He pointed out that the City had received solid bids, all within the total CIP Budget for these two projects. Arroyos asked and was told that these projects should be complete by October 15, 1996. Motion by Vincent, second by Hoyt to approve of the bid award. Approved 7-0. City Council Agenda/May 14, 1996 Page 4 of 8 Pages AA Consideration of approval of a letter requesting the Texas Department of Transportation (TxDOT) to consider locating traffic signals at specified intersections in Georgetown/Clyde von Rosenberg and Ed Barry von Rosenberg told Council that this letter was requested by TxDOT. Hoyt asked that an additional location be added to the letter. She requested that the intersection of San Gabriel Boulevard to the south of Leander Road and Luther Drive to the north of Leander Road be added for consideration of a traffic signal. Arroyos also requested that the intersection of University and College be added for consideration. Bain asked that a specially -marked pedestrian crossing be added on Williams Drive at Lakeway Drive. Wood asked that the letter request consideration for signals and/or pedestrian crossings at each of the locations mentioned in the letter as well as a pedestrian crossing for Williams Drive at Lakeway. Motion by Bain, second by Hoyt to approve a letter requesting specific areas for consideration of traffic signals and/or pedestrian crossings. Approved 7-0. At this time, Wood asked for confirmation of a meeting scheduled for Friday at 2:30 p.m. with Texas Crushed Stone on the Innerloop Road. BB Consideration and first reading of an ordinance amending Exhibit 1 of the Century Plan - Development Plan for 1.94 acres in the City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street, from Intensity Level Three to Intensity Level Five/Clyde von Rosenberg and Ed Barry von Rosenberg explained to Council that this tract would be a part of an adjoining tract to be developed for housing for senior citizens. He said that the change in intensity would allow the two tracts to be developed together. von Rosenberg read the caption -only on first reading after satisfying the requirements of the City Charter. Motion by Tonn, second by Bain to approve this ordinance on first reading. Approved 7-0. CC Consideration and first reading of an ordinance to rezone the 1.94 acres in the City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street, from RS, Residential Single Family to RM -2, Dense Multifamily/Clyde von Rosenberg and Ed Barry von Rosenberg explained that this ordinance was for the rezoning of the same project as the previous item, and read the caption only after satisfying the requirements of the City Charter. Motion by Vincent, second by Hoyt to approve this item on first reading. Approved 7-0. DD Consideration of approval to produce a Water Management/Conservation Program Media Campaign through Arrowhead Productions in the amount of $38,250.00/Jim Briggs Briggs explained to Council that this was a budget priority to educate the customers in using "off- peak" utilities. The new Water/Wastewater Superintendent, John Early, was introduced to Council, and Briggs explained that this conservation program was one of his first major projects due to the drought conditions at this time. Briggs explained that Dale Hoffman of Williamson County City Council Agenda/May 14, 1996 Page 5 of 8 Pages Cablevision had agreed to give the City free air time on various cable channels to air public service announcements and infomercials. Briggs said that the videos produced will be designed to be generic in order to be used again in times of drought, and explained that this project may produce revenue for the City if American Waterworks Association in Denver is interested in purchasing the rights to our video for their video library. Briggs introduced Arrowhead Productions Executive Producer Patrick Friese. Tonn asked if Arrowhead was the only company that had bid. John Early said Arrowhead was the only company he could locate. Briggs said that Arrowhead does a lot of work with LCRA. Tonn asked it to be put out for bid to other companies as well. Wood asked and was told that Arrowhead Producer Friese had formerly been with the internal video production staff of LCRA for thirteen years, and six months ago LCRA allowed them to move into private business, contracting back to LCRA to produce a monthly video magazine show relating to water and energy conservation. He explained that his company has probably the largest stock of videos of water -related footage, including significant helicopter footage. Tonn asked Friese to fine tune the budget to lower the price. Arroyos asked if Friese could also produce the videos in Spanish. Friese agreed that the 30 -second commercials could easily be translated. Bain asked to get the issues resolved tonight so the program could be approved and underway as soon as possible. Friese suggested doing the 30 -minute show as soon as possible, and would get back to the City with new cost figures. Davis requested that the video be made available to neighborhood groups and churches. Motion by Tonn to try a 30 -second spot or 15 minute video before spending $38,000 on the total package. Hart explained that each segment was an integral part of the whole campaign. He said there were a couple of other companies in Austin that could be hired to do these videos, but they would not have the access to the water footage and the experience with LCRA that Arrowhead has. He also reminded Council that they had spent $75,000 when they worked with the Texas Public Power Association to produce the "Our Power" commercials. Hart feels going to another production company would be more costly. When asked how quickly he could get production out, Friese told Council he would begin with the 30 -minute show and should be able to get it back to the City in about three weeks. Motion by Arroyos, second by Davis to approve the video campaign with the stipulation that it be produced as soon as possible in order to get it out this summer. Approved 7-0. EE Consideration and first reading of an ordinance establishing a designated hazardous materials route/Bill Shanklin Shanklin told Council that this ordinance would specify certain roadways in Georgetown that could be used to transport flammable liquids and hazardous chemicals. He read the ordinance, listing the major thoroughfares in Georgetown. Currently, any road in the City can be used to transport hazardous material. Motion by Hoyt, second by Bain to approve this ordinance on first reading. Approved 7-0. City Council Agenda/May 14, 1996 Page 6 of 8 Pages FF Consideration and first reading of an ordinance establishing above -ground storage tanks/Bill Shanklin Burson asked and was told that the above -ground storage tanks would be primarily used for flammable liquid fuels. Shanklin read the ordinance. Motion by Bain, second by Arroyos to approve this ordinance on first reading. Approved 7-0. GG Consideration and first reading of an ordinance to modify Section 2.68.040 of the Code of Ordinances of the City of Georgetown, Texas, relating to the appointment of members to the Georgetown Convention and Visitors Board/Hartley Sappington Sappington told Council that this ordinance was written at the request of Council at the last Council Meeting to include representation on the Convention and Visitors Bureau Board from the Bed and Breakfast industry. He said this position would add one member to the ten -member Board. Arroyos recommended that the Council continue to allot spaces on the board for industries and not for individual businesses or developers. Sappington read the ordinance. Motion by Tonn, second by Davis to approve this ordinance on first reading. Approved 7-0. HH Consideration of naming the training facility on FM971/Bob Hart Motion by Tonn, second by Hoyt to name the facility the Katy Lake Conference and Training Center. Approved 7-0. II Consideration of appointment of one member to the Georgetown Housing Authority Board/Leo Wood This item was deferred to the next Regular Council Meeting. At this time the Workshop on desired mobile home regulations was continued. 9:30 p.m. recessed Open Session for Executive Session Executive Session E Sec.551.071 consultation with attorney F Sec.551.072 deliberation on real property G Sec.551.075 conference with employee Regular Session - Resumed at 10:17 p.m. H Action on Executive Session Items Motion by Hoyt, second by Vincent to authorize the City Manager to purchase land in the Northwest Boulevard area for the amount discussed in Executive Session. Approved 7-0. City Council Agenda/May 14, 1996 Page 7 of 8 Pages Motion by Hoyt, second by Tonn to abandon portions of Spring, Rock, Valley, and North Forest Streets, and a portion of Old Lampasas Road to Albertsons, and accept the public dedication of the lot west of Morrow Street consisting of a portion of the abandoned right of way for Forest Street. Approved 7-0. Approved: u Leo Wood, Mayor City Council Agenda/May 14, 1996 Page 8 of 8 Pages The meeting was adjourned at 10:20 p.m. Attest: Sandra D. Lee, City Secretary