HomeMy WebLinkAboutMIN 05.28.1996 CC-W&RT
OF 1 OF i•
TUESDAY, ;
,1996
The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
Leo Wood presiding.
Council Present:
Dick Vincent
George Arroyos
Lee Bain
Susan Hoyt
Ferd Tonn
Shelley Davis
Charles Burson
Staff Present:
Bob Hart, City Manager
Marianne Banks, City Attorney
Sandra Lee, City Secretary
Susan Morgan, Director of Finance
Ed Barry, Director of Development Svcs.
Bill Shanklin, Fire Chief
Hartley Sappington, Director of Community Svcs.
Jim Briggs, Director of Community Owned Utilities
Teresa Hersh, Dir. of Employee & Organizational Svcs.
Larry Hesser, Police Chief
Elizabeth Gray, Director of Information Resources
Murray Blackman, Asst. to the City Manager
Council Absent:
None
Hildy Kingma, Chief Planner
Micki Rundell, Accounting Super
Laura Nowiski, Admin. Asst.
Sheila Henderson, Library Director
Laurie Brewer, Staff Accountant
Mary Lee Dobi, Recreation Superintendent
Lee Sparks, Asst. Library Director
Policy
Development/Review
Workshop
- Called to order at
5:10 p.m.
A
Discussion of the name of Chautauqua Park/Shelley
Davis
and Susan Hoyt
It was determined that a survey of the neighborhood would be done, along with input from the
Historical Society. That information would be taken to the Parks and Recreation Board for a
recommendation to the Council.
B Discussion of "ends" for Annexation Policy/Mayor Leo Wood and Bob Hart
Council contributed issues important to consider prior to annexation.
C Answer questions on Statutory Consent Agenda Items listed specifically below under the Regular
Session that will begin no sooner than 7:00 p.m. (for questions only, no action to be taken until
Regular Session)
City Council Agenda/May 28, 1996
Page 1 of 10 Pages
Item N - Tonn questioned whether the amount of the loan from the State would be changed, and was
told that this would be a separate loan based on the fact that the City will have title to the building.
Item O - Bain
asked why
there were so many
complaints from the
adjoining property owners.
Kingma stated
that she felt
they just didn't want
to see development in that area.
Item P - Bain asked if Lot IA would have direct access onto Williams Drive. Kingma said Lot 1B
and Lot 1 in Park Meadow Two would share access with Lot IA, and that no additional access
points would be necessary.
Item V - Bain asked about the concern of the adjoining property owners. Kingma replied that they
had been concerned about additional traffic, but the currently proposed use is considered compatible
to the zoning.
Item Y - Bain inquired about two lots on the plat that should be marked "open."
Item AA - Bain questioned the left -turn traffic flow issue for Albertson's. Kingma explained that
the staff has recommended that the left turn be permitted for an interim period until the traffic light
is placed at Morrow Street, but the left turn would not be permitted beyond that point.
Item L - Davis asked how much the City originally budgeted from local funds and was told
$40,000. He asked about the time frame and was told it would be in next year's budget. Sappington
told Davis that the Texas Department of Commerce had moved the application deadline back, and
he expected to hear sometime in August or September.
Item M - Davis asked how the citizens had been notified about last year's grant. Gray replied that
notices had been taken to all churches, community centers, the Lopez Grocery, the Mary Bailey
Center, as well as advertising placed in the paper. Hoyt asked if the City could alter the five-year
"forgiveness" stipulation and was told that it is a State guideline and the City has no authority to
alter it.
D Receipt of Mid -Year Financial Report/Susan Morgan and Bob Hart
This item was deferred to later in the meeting in order to convene the Regular Session on time.
Regular Session - to convene Executive Session
Executive Session - Called to order at 6:50 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
E Sec.551.071 consultation with attorney
F Sec.551.072 deliberation on real property
G Sec.551.075 conference with employee
City Council Agenda/May 28, 1996
Page 2 of 10 Pages
Regular Session called to order at 7:12 p.m.
H Action on Executive Session Items
There was no action taken from Executive Session.
I Mayor, Council, City Manager, and staff comments and reports
Council Policy Governance Retreat, May 30 and 31, and June 1
Hart reminded Council that the Retreat would begin at 5:00 p.m. on Thursday at the Katy
Lake Conference and Training Center on FM 971.
Arroyos commended Chief Larry Hesser and Officer Lloyd Pearson for an outing with youth.
Davis spoke of the visit of Olympic Gold Medalist Carl Lewis and Silver Medalist Kirk Baptiste to
Georgetown last Friday. He spoke of the interaction with Georgetown youth and the City Parks and
Police Departments.
Wood recognized James Sirovy who represents Family Dollar Store in Georgetown. He complained
about not being able to unload delivery trucks at the back of his store. Hart suggested that he
contact Community Owned Utilities Director Jim Briggs.
Wood recognized Mark Lavin, Area Real Estate Manager for Albertson's, who thanked the Council
and the staff for their efforts to help bring Albertson's to Georgetown. He said they hoped to be
open by early Spring of 1997.
J Citizens wishing to address the Council
0 Presentation of $10,000 for ballfield construction from Del Webb Sun City Georgetown
Wood recognized Rich Vandemere and Connie Watson of Del Webb who presented the
second $10,000 check to the City for the construction and maintenance of baseball fields.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that council may act on with
one single vote. A councilmember may pull any item from the consent agenda in order that the Council
discuss and act upon it individually as part of the regular agenda. Please note that the following items
may be discussed with no action taken during the Workshop at 5e00 p.m.
K Consideration of approval of meeting minutes --Special Meeting of May 7 and Regular Meeting of
May 14,1996/Sandra Lee
L Consideration of approval of a resolution authorizing the submission of a HOME Grant Program
Application to the Texas Department of Housing and Community Affairs (TDHCA)/Hartley
Sappington
City Council Agenda/May 28, 1996
Page 3 of 10 Pages
M Consideration of adoption of HOME Program Guidelines for submission with HOME Grant
Application and authorization for the Mayor to sign and City Secretary to attest/Hartley Sappington
N Consideration of approval of Change Order No. 2 to increase the cost of the Reedholm Instruments
Building by $5,000/Hartley Sappington
O Consideration of a
Concept
Plan of a
34.75 acre
tract in the
David Wright Survey to be known as
Sunset Oaks West;
located on Booty's
Crossing
road/Hildy
Kingma and Ed Barry
P Consideration of a Short Form Final Plat of a Resubdivision of Park Meadow West, Lot l; located
on Williams Drive southeast of Lakeway Drive/Ilildy Kingma and Ed Barry
Q Consideration of a Detailed Development Plan of City of Georgetown, Block 3 9, part of Lots 2 and
3, located at 109-113 East 7th Street; and variances to the Subdivision Regulations/Hildy Kingma
and Ed Barry
R Consideration of a Final Plat of the City of Georgetown, Block 39, parts of Lots 2 and 3; and
variances to the Subdivision Regulations, located at 101, 109-113 East 7th Street/Hildy Kingma and
Ed Barry
S Consideration of a Final Plat of a 76.46 acre tract in the Daniel Monroe, Isaac Jones, Abner Short,
W. G. Wilkinson, and George Thompson, to be known as the Planned Unit Development of Sun
City Georgetown, Phase 2, Neighborhood Twelve -A, located northwest of Dei Webb
Boulevard/Hildy Kingma and Ed Barry
T Consideration of a Revised Final Plat of a 7.173 acre tract in the Daniel Monroe Survey, to be
known as a Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood Eight -B,
located southwest of the intersection of Del Webb Boulevard and Sun City Boulevard/Hildy Kingma
and Ed Barry
U Consideration of a Revised Final Plat of a 2.922 acre tract in the Daniel Monroe Survey, to be
known as the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A,
located southwest of the intersection of Del Webb and Sun City Boulevards/Hildy Kingma and Ed
Barry
V Consideration of a Short Form Final Plat of a 3.986 acre tract in the Clement Stubblefield Survey,
to be known as Bradstone Subdivision, located on Southfork Drive, north of Leander Road/Hildy
Kingma and Ed Barry
W Consideration of a Final Plat of a Resubdivision of Churchill Farms, Section Six, to be known as
a Planned Unit Development of Churchill Farms, Section Six, Phase One, located at the Intersection
of SH29 and Georgetown Inner Loop/Hildy Kingma and Ed Barry
City Council Agenda/May 28, 1996
Page 4 of 10 Pages
X Consideration of a Detailed Development Plan of a Resubdivision of Churchill Farms, Section Six,
to be known as a Planned Unit Development of Churchill Farms, Section Six, Phase One, located
at the intersection of SH29 and Georgetown Inner Loop/Hildy Kingma and Ed Barry
Y Consideration of a Preliminary Plat of a 791 acre subdivision situated in the David Wright Survey,
to be known as River Bend V, Phase III, located on Booty's Crossing Road/Hildy Kingma and Ed
Barry
Z Consideration of a Preliminary Plat of a 9.491 acre tract in the Nicholas Porter Survey to be known
as 2338 Plaza, and variances to the Subdivision Regulations, located on Williams Drive and Park
Meadow Boulevard/Hildy Kingma and Ed Barry
AA Consideration of a Detailed Development Plan of Foster Square and variances to the Subdivision
Regulations, located between Spring Street, Morrow Street, Austin Avenue, North Forest Street,
I1-135 and Old Lampasas Road/Hildy Kingma and Ed Barry
BB Consideration of a Vacation of the Riveroaks of Georgetown Office Park, located on the east IH35
Frontage Road north of SH29/Hildy Kingma and Ed Barry
CC Consideration of a declaration of public need for the construction of a water line for Tonkawa
Subdivision (Indian Mound Road) and authorizing staff to negotiate a contract for the construction
of this water line/Jim Briggs and Marianne Banks
Vincent abstained from Item N. Arroyos spoke of having assisted to get support for the HOME Grant and
commended Gray and Sappington for their hard work on the Program. Motion by Tonn, second by Arroyos
to approve the Consent Agenda in its entirety. Approved 7-0.
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items: (Council
may, at any time, recess the regular session to convene in executive session at the request of the Mayor, a
councilmember, or the City Manager.)
DD Consideration and second reading of an ordinance amending Ordinance 96-09 to replace the 80.3
acre tract with a 2.821 acre tract/Marianne Banks
Banks explained that this was the finalization of the annexation for Northwest Boulevard, and read
the caption only on second reading. Motion by Tonn, second by Vincent to approve Ordinance 96-
15. Approved 7-0.
EE Consideration and second reading of an ordinance amending Exhibit 1 of the Century Plan -
Development Plan for 1.94 acres in the City of Georgetown, Division A, Outlot 46, located at 1904
Railroad Street, from Intensity Level Three to Intensity Level Five/Clyde von Rosenberg and Ed
City Council Agenda/May 28, 1996
Page 5 of 10 Pages
Kingma read the caption. Motion by Tonn, second by Hoyt to approve Ordinance 96-16. Approved
7-0.
FF Consideration and second reading of an ordinance to rezone the 1.94 acres in the City of
Georgetown, Division A, Outlot 46, located at 1904 Railroad Street, from RS, Residential Single
Family to RM -2, Dense Multifamily/Clyde von Rosenberg and Ed Barry
Kingma read the caption. Motion by Vincent, second by Davis to approve Ordinance 96-17.
Approved 7-0.
GG Consideration and second reading of an ordinance establishing a designated hazardous materials
route/Bill Shanklin
Shanklin read the caption. Motion by Tonn, second by Hoyt to approve Ordinance 96-18.
Approved 7-0.
HH Consideration and second reading of an ordinance establishing above -ground storage tanks/Bill
Shanklin
Shanklin read the caption. Motion by Tonn, second by Hoyt to approve Ordinance 96-19.
Approved 7-0.
II Consideration and second reading of an ordinance to modify Section 2.68.040 of the Code of
Ordinances of the City of Georgetown, Texas, relating to the appointment of members to the
Georgetown Convention and Visitors Board/Hartley Sappington
Sappington read the caption. Davis asked that the word "diverse" be added to the ordinance. Banks
agreed that it would not be a substantive change and could therefore be allowed without an
additional reading. Motion by Arroyos, second by Davis to approve that the word "diverse" be
added to Sec. 2.68.040 A. Approved 7-0.
Motion by Davis, second by Arroyos to approve Ordinance 96-20. Approved 7-0.
JJ Consideration and first reading of an ordinance to rezone Southwestern University from RP,
Residential Planned with a Master Plan and C-1, Local Commercial to RP, Residential Planned, with
an Amended Master Plan/Hildy Kingma and Ed Barry
Kingma read the ordinance. Motion by Tonn, second by Bain to approve this ordinance on first
reading. Approved 7-0.
KK Consideration and first reading of an ordinance rezoning a 2.18 acre tract in the Daniel Monroe
Survey, to be known as the Planned Unit Development of Sun City Georgetown, Phase 1,
Neighborhood One -A, Tract Z-2, from RP, Residential Planned to C -2A, Commercial First Height -
Restricted, located southwest of the intersection of Del Webb and Sun City Boulevards/Hildy
Kingma and Ed Barry
City Council Agenda/May 28, 1996
Page 6 of 10 Pages
Kingma read the ordinance. Motion by Bain, second by Hoyt to approve this ordinance on first
reading. Approved 7-0.
LL Consideration of a Detailed Development Plan of F.T.B. Commercial Number One Subdivision,
Lot 1, located on IH35 North; and requested variances to Subdivision Regulations/Hildy Kingma
and Ed Barry
Kingma explained to Council that this subdivision is located just north of the Gabriels Funeral
Home, and is being developed for a motel. Davis and Vincent inquired as to the number of parking
spaces allotted for the site. Bain said he felt that basing the parking on the number of rooms rather
than the square footage is good, but asked if that would be adequate.
Architect Charles Rybenstein spoke, representing the owner, and told Council that a Quality Suites
Motel would be constructed, which is considered to be a higher -standard motel, with most of their
business derived from reservations. He said the Quality Suites Motel does not provide a restaurant
or meeting space, and therefore would probably not require the same parking requirements as a
motel such as La Quinta. Wood asked if there were national planning standards to consult. Hart
explained that the staff felt that due to the type of motel and the expected usage, the parking spaces
would be adequate. Tonn recommended that the applicant not be further delayed.
Motion by Tonn, second
by
Hoyt to approve the recommendation
from the Planning and
Zoning
Commission.
Bain said
he
felt
further
information was needed.
Wood
asked
if there
were a
possibility to change the design in order to incorporate more parking spaces. Rybenstein stated that
due to other restrictions, any additional parking would have to be located further from the building
which would present security and inconvenience problems, and would require another drive just to
provide one more parking space. Arroyos asked that it be looked at from a policy governance
standpoint, and recommended that the decision be deferred until next Council Meeting.
Hart advised Council that if the standing motion were defeated, the issue could not be brought back
before the Council for 90 days. Banks suggested tabling the motion. An informal poll of the
Council was taken. It was determined that the motion should be withdrawn. Tonn and Hoyt
withdrew their motion and second. Kingma asked Council for guidance on the additional
information that would help the Council feel more comfortable.
Motion by Vincent, second by Arroyos to defer the item until the next Council Meeting. Approved
7-0.
Policy Develo2ment/Review Workshop
At this time, Item D from the Workshop Agenda was presented to Council.
D Receipt of Mid -Fear Financial Report/Susan Morgan and Bob Hart
Hart explained that from a Policy Governance standpoint, this mid -year review is considered to be
a monitoring mechanism. Morgan told Council that this would be a look at the individual funds and
City Council Agenda/May 28, 1996
Page 7 of 10 Pages
how they
have
been affected so far
this fiscal
year. She told Council that budget targets and budget
policies,
such
as investments and
bonding,
are checked at this time.
She showed Council that the General Fund is in good condition with the increases from sales tax
and property tax collections. She mentioned that growth and development fees have greatly
increased. She added that the debt issuance for street projects has been postponed in order to
combine it together with other bonds in the fall to get better rates.
Morgan said that utility revenues were being projected well ahead of budgeted amounts due to the
colder weather last fall and dry weather this spring and summer, adding that as customers are using
more utilities, some of the increases are being offset by the additional uses of the City facilities. She
said that sanitation revenue is being pressured by increased tipping fees, and stormwater revenues
will come in slightly below projections due to readjusting some of the impervious cover amounts.
Morgan recommended using excess revenues to offset bond issuances, rather than issuing additional
debt.
She recommended using excess fund balances to cash finance some capital improvements. She
noted that the remodeling of the City offices has gone slightly over projected budget, but the funds
are there to cover that overage.
Hart gave a quick overview of each City division's accomplishments at the mid -year point, and
recommended action to be requested of Council at the next Council Meeting to use approximately
$35,000 of the Council Contingency Fund, currently at a balance of $100,000.
Bain asked and was told that excess funds would be at safe levels after using some to reduce debt.
Tann questioned not being able to fund the $160,000 to complete the 15th Street drainage
construction, saying that the utility line relocation is slowing down the project. Morgan explained
that the electric, water, and wastewater operating revenues are not a part of the General Fund which
funds street improvements. Hart said the 15th Street project will be combined with the Country
Club Drive project in order to save money, and will probably be bid in October.
Motion by Arroyos, second by Bain to accept the Mid -Year Review. Approved 7-0.
Recessed at 5:55 p.m. - Resumed at 9:05 p.m.
MM Receipt of Report from Library Long -Range Planning Committee/Elizabeth Gray and Susan Hoyt
Gray explained to Council that newly -hired Librarian, Sheila Henderson, was very dedicated and
had driven from Brenham to attend the first Long -Range Planning Committee Meeting. Henderson
recognized the members of the Lang -Range Planning Committee in the audience, and showed
Council the current and projected usage statistics and the plans of the Committee.
Motion by Hoyt, second by Davis to accept the report of the Library Long -Range Planning
Committee. Approved 7-0.
City Council Agenda/May 28, 1996
Page 8 of 10 Pages
NN Receipt of Report from Facilities and Services Plan Working Group/George Arroyos and Lee Bain
Arroyos recognized the members of the Working Group in the audience and commended them for
their efforts. He said they also received assistance from students at the LBJ School of Public
Affairs. He reiterated three important points as provided in the Report, those being: 1) not to
consider finances; 2) consider the input from division directors; and 3) be reflective of the
community. Bain also commended the members of the Working Group, and explained that he and
Arroyos tried to serve only as facilitators. Arroyos asked Kingma to provide some technical
guidance as set out in the Century Plan. Arroyos pointed out that a public hearing was held on May
23 and that input would be recorded and provided to the Council.
Arroyos introduced Chairman Gordon Baker who commended the Working Group members,
thanked Arroyos and Bain, and also thanked Chief Planner Clyde von Rosenberg for being there and
guiding them. He mentioned that the plan was not specific for a reason and was perhaps redundant
due to the quick timeframe. He spoke of having worked with the City Division Directors who were
very helpful. He said the City's largest problem is lack of sufficient space, and he explained that
the Working Group addressed that issue, attempting to utilize facilities in the downtown area.
Arroyos introduced Working Group Member Cal Wilkerson who emphasized priorities of public
safety and community input; Rebecca Pfeister who spoke on other public issues like housing, health
and human services, and intergovernmental relations; and Kathryn Stallard who spoke on
Community Services issues, including the Municipal Airport, Convention and Visitors Bureau, and
Animal Control, as well as Parks and Recreation, and Community Owned Utilities, and suggested
that an even -more comprehensive plan be written for Community -Owned Utilities. She spoke of
the Airport being covered by the Airport Master Plan, and the Parks and Recreation Division being
covered by the Parks and Recreation Plan Element of the Century Plan.
Motion by Davis, second by Vincent to accept the Report of the Facilities and Services Plan
Working Group. Approved 7-0.
00 Receipt of Report of Georgetown Project/Bob Hart
Wood introduced Dr. Barbara Brightwell who introduced Georgetown Project members Judy Atkins
of the Williamson County Extension Service and Julia Howard of the Williams County and Cities
Health District. She named other members and community leaders who provided input to the
Georgetown Project, especially thanking Clyde von Rosenberg and Larry Hesser of the City of
Georgetown. She provided Council with a list of assumptions based on community surveys, saying
that parenting skills, and child care were found to be very important issues. She proposed forming
a Central Human Service Delivery System that would receive data and funding from many different
entities in the Williamson County area. She asked Council for $75,000 for a three-year period and
provided them with a proposed budget.
Board Appointments
PP Consideration of appointment of three members to the Georgetown Convention and Visitors Bureau
Board/Mayor Leo Wood
City Council Agenda/May 28, 1996
Page 9 of 10 Pages
Wood noted his recommendations. Davis suggested that this Board be diverse and reflect the entire
community. He asked that Wood withdraw the suggested name for the Restaurant Representative,
and suggested that Reuben Rose be appointed instead. Arroyos recommended diversity also and
agreed with Davis' suggestion that Reuben Rose be appointed as the Restaurant Representative..
Wood told Davis and Arroyos that he would support their suggestion for all future appointments and
recommended Rose. Motion by Arroyos, second by Davis to approve the Mayor's
recommendations of Rose as Restaurant Representative, Kathie Frye as Bed and Breakfast
Representative, and Randy Eliassen as Heritage Society Representative. Approved 7-0.
QQ Consideration of appointment of one member to the Georgetown Housing Authority Board/Mayor
Leo Wood
Wood recommended Glenn Saterfield. Motion by Davis, second by Arroyos to approve the
Mayor's recommendation. Approved 7-0.
RR Consideration of appointment of one member to the Historic Preservation Commission/Mayor Leo
Wood
Wood recommended Barbara Shepley. Motion by Hoyt, second by Vincent to approve the Mayor's
recommendation. Approved 7-0.
Approved:
Leo Wood, Mayor
City Council Agenda/May 28, 1996
Page 10 of 10 Pages
The meeting was adjourned at 10:26 p.m.
Attest:
Sandra D. Lee, City Secretary