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HomeMy WebLinkAboutMIN 05.28.1996 CC-W&RT OF 1 OF i• TUESDAY, ; ,1996 The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: Dick Vincent George Arroyos Lee Bain Susan Hoyt Ferd Tonn Shelley Davis Charles Burson Staff Present: Bob Hart, City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Susan Morgan, Director of Finance Ed Barry, Director of Development Svcs. Bill Shanklin, Fire Chief Hartley Sappington, Director of Community Svcs. Jim Briggs, Director of Community Owned Utilities Teresa Hersh, Dir. of Employee & Organizational Svcs. Larry Hesser, Police Chief Elizabeth Gray, Director of Information Resources Murray Blackman, Asst. to the City Manager Council Absent: None Hildy Kingma, Chief Planner Micki Rundell, Accounting Super Laura Nowiski, Admin. Asst. Sheila Henderson, Library Director Laurie Brewer, Staff Accountant Mary Lee Dobi, Recreation Superintendent Lee Sparks, Asst. Library Director Policy Development/Review Workshop - Called to order at 5:10 p.m. A Discussion of the name of Chautauqua Park/Shelley Davis and Susan Hoyt It was determined that a survey of the neighborhood would be done, along with input from the Historical Society. That information would be taken to the Parks and Recreation Board for a recommendation to the Council. B Discussion of "ends" for Annexation Policy/Mayor Leo Wood and Bob Hart Council contributed issues important to consider prior to annexation. C Answer questions on Statutory Consent Agenda Items listed specifically below under the Regular Session that will begin no sooner than 7:00 p.m. (for questions only, no action to be taken until Regular Session) City Council Agenda/May 28, 1996 Page 1 of 10 Pages Item N - Tonn questioned whether the amount of the loan from the State would be changed, and was told that this would be a separate loan based on the fact that the City will have title to the building. Item O - Bain asked why there were so many complaints from the adjoining property owners. Kingma stated that she felt they just didn't want to see development in that area. Item P - Bain asked if Lot IA would have direct access onto Williams Drive. Kingma said Lot 1B and Lot 1 in Park Meadow Two would share access with Lot IA, and that no additional access points would be necessary. Item V - Bain asked about the concern of the adjoining property owners. Kingma replied that they had been concerned about additional traffic, but the currently proposed use is considered compatible to the zoning. Item Y - Bain inquired about two lots on the plat that should be marked "open." Item AA - Bain questioned the left -turn traffic flow issue for Albertson's. Kingma explained that the staff has recommended that the left turn be permitted for an interim period until the traffic light is placed at Morrow Street, but the left turn would not be permitted beyond that point. Item L - Davis asked how much the City originally budgeted from local funds and was told $40,000. He asked about the time frame and was told it would be in next year's budget. Sappington told Davis that the Texas Department of Commerce had moved the application deadline back, and he expected to hear sometime in August or September. Item M - Davis asked how the citizens had been notified about last year's grant. Gray replied that notices had been taken to all churches, community centers, the Lopez Grocery, the Mary Bailey Center, as well as advertising placed in the paper. Hoyt asked if the City could alter the five-year "forgiveness" stipulation and was told that it is a State guideline and the City has no authority to alter it. D Receipt of Mid -Year Financial Report/Susan Morgan and Bob Hart This item was deferred to later in the meeting in order to convene the Regular Session on time. Regular Session - to convene Executive Session Executive Session - Called to order at 6:50 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. E Sec.551.071 consultation with attorney F Sec.551.072 deliberation on real property G Sec.551.075 conference with employee City Council Agenda/May 28, 1996 Page 2 of 10 Pages Regular Session called to order at 7:12 p.m. H Action on Executive Session Items There was no action taken from Executive Session. I Mayor, Council, City Manager, and staff comments and reports Council Policy Governance Retreat, May 30 and 31, and June 1 Hart reminded Council that the Retreat would begin at 5:00 p.m. on Thursday at the Katy Lake Conference and Training Center on FM 971. Arroyos commended Chief Larry Hesser and Officer Lloyd Pearson for an outing with youth. Davis spoke of the visit of Olympic Gold Medalist Carl Lewis and Silver Medalist Kirk Baptiste to Georgetown last Friday. He spoke of the interaction with Georgetown youth and the City Parks and Police Departments. Wood recognized James Sirovy who represents Family Dollar Store in Georgetown. He complained about not being able to unload delivery trucks at the back of his store. Hart suggested that he contact Community Owned Utilities Director Jim Briggs. Wood recognized Mark Lavin, Area Real Estate Manager for Albertson's, who thanked the Council and the staff for their efforts to help bring Albertson's to Georgetown. He said they hoped to be open by early Spring of 1997. J Citizens wishing to address the Council 0 Presentation of $10,000 for ballfield construction from Del Webb Sun City Georgetown Wood recognized Rich Vandemere and Connie Watson of Del Webb who presented the second $10,000 check to the City for the construction and maintenance of baseball fields. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that council may act on with one single vote. A councilmember may pull any item from the consent agenda in order that the Council discuss and act upon it individually as part of the regular agenda. Please note that the following items may be discussed with no action taken during the Workshop at 5e00 p.m. K Consideration of approval of meeting minutes --Special Meeting of May 7 and Regular Meeting of May 14,1996/Sandra Lee L Consideration of approval of a resolution authorizing the submission of a HOME Grant Program Application to the Texas Department of Housing and Community Affairs (TDHCA)/Hartley Sappington City Council Agenda/May 28, 1996 Page 3 of 10 Pages M Consideration of adoption of HOME Program Guidelines for submission with HOME Grant Application and authorization for the Mayor to sign and City Secretary to attest/Hartley Sappington N Consideration of approval of Change Order No. 2 to increase the cost of the Reedholm Instruments Building by $5,000/Hartley Sappington O Consideration of a Concept Plan of a 34.75 acre tract in the David Wright Survey to be known as Sunset Oaks West; located on Booty's Crossing road/Hildy Kingma and Ed Barry P Consideration of a Short Form Final Plat of a Resubdivision of Park Meadow West, Lot l; located on Williams Drive southeast of Lakeway Drive/Ilildy Kingma and Ed Barry Q Consideration of a Detailed Development Plan of City of Georgetown, Block 3 9, part of Lots 2 and 3, located at 109-113 East 7th Street; and variances to the Subdivision Regulations/Hildy Kingma and Ed Barry R Consideration of a Final Plat of the City of Georgetown, Block 39, parts of Lots 2 and 3; and variances to the Subdivision Regulations, located at 101, 109-113 East 7th Street/Hildy Kingma and Ed Barry S Consideration of a Final Plat of a 76.46 acre tract in the Daniel Monroe, Isaac Jones, Abner Short, W. G. Wilkinson, and George Thompson, to be known as the Planned Unit Development of Sun City Georgetown, Phase 2, Neighborhood Twelve -A, located northwest of Dei Webb Boulevard/Hildy Kingma and Ed Barry T Consideration of a Revised Final Plat of a 7.173 acre tract in the Daniel Monroe Survey, to be known as a Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood Eight -B, located southwest of the intersection of Del Webb Boulevard and Sun City Boulevard/Hildy Kingma and Ed Barry U Consideration of a Revised Final Plat of a 2.922 acre tract in the Daniel Monroe Survey, to be known as the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A, located southwest of the intersection of Del Webb and Sun City Boulevards/Hildy Kingma and Ed Barry V Consideration of a Short Form Final Plat of a 3.986 acre tract in the Clement Stubblefield Survey, to be known as Bradstone Subdivision, located on Southfork Drive, north of Leander Road/Hildy Kingma and Ed Barry W Consideration of a Final Plat of a Resubdivision of Churchill Farms, Section Six, to be known as a Planned Unit Development of Churchill Farms, Section Six, Phase One, located at the Intersection of SH29 and Georgetown Inner Loop/Hildy Kingma and Ed Barry City Council Agenda/May 28, 1996 Page 4 of 10 Pages X Consideration of a Detailed Development Plan of a Resubdivision of Churchill Farms, Section Six, to be known as a Planned Unit Development of Churchill Farms, Section Six, Phase One, located at the intersection of SH29 and Georgetown Inner Loop/Hildy Kingma and Ed Barry Y Consideration of a Preliminary Plat of a 791 acre subdivision situated in the David Wright Survey, to be known as River Bend V, Phase III, located on Booty's Crossing Road/Hildy Kingma and Ed Barry Z Consideration of a Preliminary Plat of a 9.491 acre tract in the Nicholas Porter Survey to be known as 2338 Plaza, and variances to the Subdivision Regulations, located on Williams Drive and Park Meadow Boulevard/Hildy Kingma and Ed Barry AA Consideration of a Detailed Development Plan of Foster Square and variances to the Subdivision Regulations, located between Spring Street, Morrow Street, Austin Avenue, North Forest Street, I1-135 and Old Lampasas Road/Hildy Kingma and Ed Barry BB Consideration of a Vacation of the Riveroaks of Georgetown Office Park, located on the east IH35 Frontage Road north of SH29/Hildy Kingma and Ed Barry CC Consideration of a declaration of public need for the construction of a water line for Tonkawa Subdivision (Indian Mound Road) and authorizing staff to negotiate a contract for the construction of this water line/Jim Briggs and Marianne Banks Vincent abstained from Item N. Arroyos spoke of having assisted to get support for the HOME Grant and commended Gray and Sappington for their hard work on the Program. Motion by Tonn, second by Arroyos to approve the Consent Agenda in its entirety. Approved 7-0. Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: (Council may, at any time, recess the regular session to convene in executive session at the request of the Mayor, a councilmember, or the City Manager.) DD Consideration and second reading of an ordinance amending Ordinance 96-09 to replace the 80.3 acre tract with a 2.821 acre tract/Marianne Banks Banks explained that this was the finalization of the annexation for Northwest Boulevard, and read the caption only on second reading. Motion by Tonn, second by Vincent to approve Ordinance 96- 15. Approved 7-0. EE Consideration and second reading of an ordinance amending Exhibit 1 of the Century Plan - Development Plan for 1.94 acres in the City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street, from Intensity Level Three to Intensity Level Five/Clyde von Rosenberg and Ed City Council Agenda/May 28, 1996 Page 5 of 10 Pages Kingma read the caption. Motion by Tonn, second by Hoyt to approve Ordinance 96-16. Approved 7-0. FF Consideration and second reading of an ordinance to rezone the 1.94 acres in the City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street, from RS, Residential Single Family to RM -2, Dense Multifamily/Clyde von Rosenberg and Ed Barry Kingma read the caption. Motion by Vincent, second by Davis to approve Ordinance 96-17. Approved 7-0. GG Consideration and second reading of an ordinance establishing a designated hazardous materials route/Bill Shanklin Shanklin read the caption. Motion by Tonn, second by Hoyt to approve Ordinance 96-18. Approved 7-0. HH Consideration and second reading of an ordinance establishing above -ground storage tanks/Bill Shanklin Shanklin read the caption. Motion by Tonn, second by Hoyt to approve Ordinance 96-19. Approved 7-0. II Consideration and second reading of an ordinance to modify Section 2.68.040 of the Code of Ordinances of the City of Georgetown, Texas, relating to the appointment of members to the Georgetown Convention and Visitors Board/Hartley Sappington Sappington read the caption. Davis asked that the word "diverse" be added to the ordinance. Banks agreed that it would not be a substantive change and could therefore be allowed without an additional reading. Motion by Arroyos, second by Davis to approve that the word "diverse" be added to Sec. 2.68.040 A. Approved 7-0. Motion by Davis, second by Arroyos to approve Ordinance 96-20. Approved 7-0. JJ Consideration and first reading of an ordinance to rezone Southwestern University from RP, Residential Planned with a Master Plan and C-1, Local Commercial to RP, Residential Planned, with an Amended Master Plan/Hildy Kingma and Ed Barry Kingma read the ordinance. Motion by Tonn, second by Bain to approve this ordinance on first reading. Approved 7-0. KK Consideration and first reading of an ordinance rezoning a 2.18 acre tract in the Daniel Monroe Survey, to be known as the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A, Tract Z-2, from RP, Residential Planned to C -2A, Commercial First Height - Restricted, located southwest of the intersection of Del Webb and Sun City Boulevards/Hildy Kingma and Ed Barry City Council Agenda/May 28, 1996 Page 6 of 10 Pages Kingma read the ordinance. Motion by Bain, second by Hoyt to approve this ordinance on first reading. Approved 7-0. LL Consideration of a Detailed Development Plan of F.T.B. Commercial Number One Subdivision, Lot 1, located on IH35 North; and requested variances to Subdivision Regulations/Hildy Kingma and Ed Barry Kingma explained to Council that this subdivision is located just north of the Gabriels Funeral Home, and is being developed for a motel. Davis and Vincent inquired as to the number of parking spaces allotted for the site. Bain said he felt that basing the parking on the number of rooms rather than the square footage is good, but asked if that would be adequate. Architect Charles Rybenstein spoke, representing the owner, and told Council that a Quality Suites Motel would be constructed, which is considered to be a higher -standard motel, with most of their business derived from reservations. He said the Quality Suites Motel does not provide a restaurant or meeting space, and therefore would probably not require the same parking requirements as a motel such as La Quinta. Wood asked if there were national planning standards to consult. Hart explained that the staff felt that due to the type of motel and the expected usage, the parking spaces would be adequate. Tonn recommended that the applicant not be further delayed. Motion by Tonn, second by Hoyt to approve the recommendation from the Planning and Zoning Commission. Bain said he felt further information was needed. Wood asked if there were a possibility to change the design in order to incorporate more parking spaces. Rybenstein stated that due to other restrictions, any additional parking would have to be located further from the building which would present security and inconvenience problems, and would require another drive just to provide one more parking space. Arroyos asked that it be looked at from a policy governance standpoint, and recommended that the decision be deferred until next Council Meeting. Hart advised Council that if the standing motion were defeated, the issue could not be brought back before the Council for 90 days. Banks suggested tabling the motion. An informal poll of the Council was taken. It was determined that the motion should be withdrawn. Tonn and Hoyt withdrew their motion and second. Kingma asked Council for guidance on the additional information that would help the Council feel more comfortable. Motion by Vincent, second by Arroyos to defer the item until the next Council Meeting. Approved 7-0. Policy Develo2ment/Review Workshop At this time, Item D from the Workshop Agenda was presented to Council. D Receipt of Mid -Fear Financial Report/Susan Morgan and Bob Hart Hart explained that from a Policy Governance standpoint, this mid -year review is considered to be a monitoring mechanism. Morgan told Council that this would be a look at the individual funds and City Council Agenda/May 28, 1996 Page 7 of 10 Pages how they have been affected so far this fiscal year. She told Council that budget targets and budget policies, such as investments and bonding, are checked at this time. She showed Council that the General Fund is in good condition with the increases from sales tax and property tax collections. She mentioned that growth and development fees have greatly increased. She added that the debt issuance for street projects has been postponed in order to combine it together with other bonds in the fall to get better rates. Morgan said that utility revenues were being projected well ahead of budgeted amounts due to the colder weather last fall and dry weather this spring and summer, adding that as customers are using more utilities, some of the increases are being offset by the additional uses of the City facilities. She said that sanitation revenue is being pressured by increased tipping fees, and stormwater revenues will come in slightly below projections due to readjusting some of the impervious cover amounts. Morgan recommended using excess revenues to offset bond issuances, rather than issuing additional debt. She recommended using excess fund balances to cash finance some capital improvements. She noted that the remodeling of the City offices has gone slightly over projected budget, but the funds are there to cover that overage. Hart gave a quick overview of each City division's accomplishments at the mid -year point, and recommended action to be requested of Council at the next Council Meeting to use approximately $35,000 of the Council Contingency Fund, currently at a balance of $100,000. Bain asked and was told that excess funds would be at safe levels after using some to reduce debt. Tann questioned not being able to fund the $160,000 to complete the 15th Street drainage construction, saying that the utility line relocation is slowing down the project. Morgan explained that the electric, water, and wastewater operating revenues are not a part of the General Fund which funds street improvements. Hart said the 15th Street project will be combined with the Country Club Drive project in order to save money, and will probably be bid in October. Motion by Arroyos, second by Bain to accept the Mid -Year Review. Approved 7-0. Recessed at 5:55 p.m. - Resumed at 9:05 p.m. MM Receipt of Report from Library Long -Range Planning Committee/Elizabeth Gray and Susan Hoyt Gray explained to Council that newly -hired Librarian, Sheila Henderson, was very dedicated and had driven from Brenham to attend the first Long -Range Planning Committee Meeting. Henderson recognized the members of the Lang -Range Planning Committee in the audience, and showed Council the current and projected usage statistics and the plans of the Committee. Motion by Hoyt, second by Davis to accept the report of the Library Long -Range Planning Committee. Approved 7-0. City Council Agenda/May 28, 1996 Page 8 of 10 Pages NN Receipt of Report from Facilities and Services Plan Working Group/George Arroyos and Lee Bain Arroyos recognized the members of the Working Group in the audience and commended them for their efforts. He said they also received assistance from students at the LBJ School of Public Affairs. He reiterated three important points as provided in the Report, those being: 1) not to consider finances; 2) consider the input from division directors; and 3) be reflective of the community. Bain also commended the members of the Working Group, and explained that he and Arroyos tried to serve only as facilitators. Arroyos asked Kingma to provide some technical guidance as set out in the Century Plan. Arroyos pointed out that a public hearing was held on May 23 and that input would be recorded and provided to the Council. Arroyos introduced Chairman Gordon Baker who commended the Working Group members, thanked Arroyos and Bain, and also thanked Chief Planner Clyde von Rosenberg for being there and guiding them. He mentioned that the plan was not specific for a reason and was perhaps redundant due to the quick timeframe. He spoke of having worked with the City Division Directors who were very helpful. He said the City's largest problem is lack of sufficient space, and he explained that the Working Group addressed that issue, attempting to utilize facilities in the downtown area. Arroyos introduced Working Group Member Cal Wilkerson who emphasized priorities of public safety and community input; Rebecca Pfeister who spoke on other public issues like housing, health and human services, and intergovernmental relations; and Kathryn Stallard who spoke on Community Services issues, including the Municipal Airport, Convention and Visitors Bureau, and Animal Control, as well as Parks and Recreation, and Community Owned Utilities, and suggested that an even -more comprehensive plan be written for Community -Owned Utilities. She spoke of the Airport being covered by the Airport Master Plan, and the Parks and Recreation Division being covered by the Parks and Recreation Plan Element of the Century Plan. Motion by Davis, second by Vincent to accept the Report of the Facilities and Services Plan Working Group. Approved 7-0. 00 Receipt of Report of Georgetown Project/Bob Hart Wood introduced Dr. Barbara Brightwell who introduced Georgetown Project members Judy Atkins of the Williamson County Extension Service and Julia Howard of the Williams County and Cities Health District. She named other members and community leaders who provided input to the Georgetown Project, especially thanking Clyde von Rosenberg and Larry Hesser of the City of Georgetown. She provided Council with a list of assumptions based on community surveys, saying that parenting skills, and child care were found to be very important issues. She proposed forming a Central Human Service Delivery System that would receive data and funding from many different entities in the Williamson County area. She asked Council for $75,000 for a three-year period and provided them with a proposed budget. Board Appointments PP Consideration of appointment of three members to the Georgetown Convention and Visitors Bureau Board/Mayor Leo Wood City Council Agenda/May 28, 1996 Page 9 of 10 Pages Wood noted his recommendations. Davis suggested that this Board be diverse and reflect the entire community. He asked that Wood withdraw the suggested name for the Restaurant Representative, and suggested that Reuben Rose be appointed instead. Arroyos recommended diversity also and agreed with Davis' suggestion that Reuben Rose be appointed as the Restaurant Representative.. Wood told Davis and Arroyos that he would support their suggestion for all future appointments and recommended Rose. Motion by Arroyos, second by Davis to approve the Mayor's recommendations of Rose as Restaurant Representative, Kathie Frye as Bed and Breakfast Representative, and Randy Eliassen as Heritage Society Representative. Approved 7-0. QQ Consideration of appointment of one member to the Georgetown Housing Authority Board/Mayor Leo Wood Wood recommended Glenn Saterfield. Motion by Davis, second by Arroyos to approve the Mayor's recommendation. Approved 7-0. RR Consideration of appointment of one member to the Historic Preservation Commission/Mayor Leo Wood Wood recommended Barbara Shepley. Motion by Hoyt, second by Vincent to approve the Mayor's recommendation. Approved 7-0. Approved: Leo Wood, Mayor City Council Agenda/May 28, 1996 Page 10 of 10 Pages The meeting was adjourned at 10:26 p.m. Attest: Sandra D. Lee, City Secretary